Donna Marlin McNeil, Compliance Specialist

Kentucky Rural Water Association

Sanitary Surveys in Kentucky

DWSRF and Capacity Building in Action Webinar Series – July 28, 2016

Kentucky Overview • Second only to Alaska in stream miles. • Receives over 50 inches of rain annually. • Relies more on surface water than groundwater -

only state in the US. • Kentucky Public Service Commission regulates

water associations, districts and private water utilities.

• Primacy agency – Division of Water, Department for Environmental Protection within the Energy and Environment Cabinet.

Natural Consolidation

YEAR

1974

1979

1989

1999

2009

2014

TNCWS

1058

805

400

199

49

27

NTNCWS

252

252

215

85

26

16

CWS

868

755

639

497

409

365

PWS

2178

1812

1254

781

484

408

CHANGE

-17 %

-31 %

-38 %

-38 %

-16 %

Kentucky

Kentucky

11,452

1,073

Wisconsin

PWS CWS 56 21 VERY SMALL 125 117 SMALL 119 119 MEDIUM 105 105 LARGE 3 3 VERY LARGE

408 365

PWS CWS 10730 578 VERY SMALL 532 314 SMALL 113 104 MEDIUM 73 73 LARGE 4 4 VERY LARGE

How Much Progress Have We Made?

Pike County

Non-Transient NCWS Transient NCWS Community Water Systems

CLOSED Elkhorn City 49 Restaurants/Motels Mountain Water District 40 Mobile Home Parks Pikeville Water & Sewer Department 35 Coal Mines 28 Schools 5 State/Federal Properties 4 Churches

3 Active Public Water Systems in 2014

189 Active Public Water Systems in 1974

Inspection Staff

• Kentucky DOW: o 10 Regional Offices across state o Compliance and Technical Assistance

(5 staff) • Each TA staff member is assigned 2

Regional Offices o Capacity Development Section (3 staff)

Sanitary Survey Prep • Program Management and

Capacity Development Set-Asides 1/3 Community Water Systems – Sanitary Surveys conducted annually • List created from SDWIS

Sanitary Survey Prep • TA staff coordinate with Regional

Office and CD Section to schedule surveys

• Utility contacted by Inspector and CD staff separately

Preparation • CD list of reviewable items:

• Last 3 years of analytic reports • Preventative Maintenance Plan • Annual Capital Budget • Organizational Chart • Mission Statement • Water Quality Goals • O & M Manual • Inspections • Violations • Audits • Written Procurement Policy • Operator Certification Proof

Preforming • Utility staff interviewed • Critical questions include:

• Annual Operating Budget, Capital Budget and Audits by CPA

• Monthly Financial Reports • Governing Board Approval of Budget and Audit Review • Water Capacity (85%) • Water Loss • Map of system/assets • 24 hour emergency response

• Site visits normally done within one day

CD Workgroup • Provided questions to be used in

the sanitary survey process for evaluating system capacity

• Questions considered critical to determine if a system lacks TMF

• Assessment to be re-evaluated on a triennial basis

Findings & Report • Inspector and CD staff review reports to

identify deficiencies • Significant, Non-significant, Critic Needs,

and Recommendations are developed. • Follow-up items determined. • TA staff coordinate the findings from

inspectors and CD staff. • Letter sent to utility in writing with

deadlines for responses if needed.

Follow-Up • TA staff update SDWIS as necessary. • TA staff track responses/corrective actions

plans. • TA staff coordinate follow-up activities with

field inspectors or contracts depending on degree of deficiency.

• Letter sent to utility in writing with deadlines for responses if needed.

• TA staff initiate enforcement if system fails to respond upon request.

Set-Asides used for Sanitary Surveys

• Cabinet staff use PWSS, Small System Technical Assistance and CD set-asides.

• Currently finishing up funds from the 2014 Grant Workplan.

• Contracts have been issued for systems needing assistance.

Follow-Up • Contracts have been given for systems

needing assistance in areas such as rate studies, emergency response plans, leak detection/flushing plans, operation and maintenance manuals, asset management plans.

• Current contract for Disinfection By-Products Technical Assistance.

• Capacity Development and Small System Technical Assistance Set-Asides

Thanks to: Russell Neal, TA Staff, Division of Water Jory Becker, Manager, CD Section Kristie Graham, Manager, Grants

Donna Marlin McNeil Kentucky Rural Water Association d.mcneil@krwa.org Office 270.843.2291 Cell 502.330.0015