To all National Federation： 2014 Modern Pentathlon World Cup 3 Cheng Du, China 16-20, April Chinese Modern Pentathlon Competition Centre Dear Friends, The Chinese Association of Modern Pentathlon has the pleasure to invite a delegation of your country\district to participate in the 2014 Modern Pentathlon World Cup 3 that is going to be held in Chengdu on 16—20 April, according to the following program: 4.13-14 Arrival of Delegations Training 4.15 9:00-11:00 Jumping test 19:00 Technical Meeting for Women’s Qualification Competitions 4.16 Women’s Qualification Competition 19:00 Technical Meeting for Men’s Qualification Competitions 4.17 Men’s Qualification Competition 19:00 Technical Meeting for Women’s Finals 4.18 Women’s Individual Final 19:00 Technical Meeting for Men’s Finals 4.19 Men’s Individual Final 19:00 Technical Meeting for Mix Relay 4.20 Mix Relay 4.21 Departure of Delegations 1
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To all National Federation：2014 Modern Pentathlon World Cup 3
Cheng Du, China16-20, April
Chinese Modern Pentathlon Competition Centre
Dear Friends,
The Chinese Association of Modern Pentathlon has the pleasure to invite a delegation of your country\district to participate in the 2014 Modern Pentathlon World Cup 3 that is going to be held in Chengdu on 16—20 April, according to the following program:
4.13-14 Arrival of Delegations Training4.15 9:00-11:00 Jumping test
19:00 Technical Meeting for Women’s Qualification Competitions4.16 Women’s Qualification Competition
19:00 Technical Meeting for Men’s Qualification Competitions4.17 Men’s Qualification Competition
19:00 Technical Meeting for Women’s Finals4.18 Women’s Individual Final
19:00 Technical Meeting for Men’s Finals4.19 Men’s Individual Final 19:00 Technical Meeting for Mix Relay4.20 Mix Relay4.21 Departure of Delegations
RULESThe competition will be carried out according to the UIPM Rules.Fencing: 10 pistes Swimming: 50m indoor swimming pool / 10 lanesCombined Event: 38 laser targets; grass surfaceAccording to UIPM rules, LASER PISTOL SHOOTING has been selected. Athletes are responsible for their laser pistols. The Organising committee is not providing laser pistols.
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ECONOMICAL CONDITIONS
As it is approved by the UIPM, all delegation members (including athletes, coaches and officials) will pay as follows:EURO 110 for double room per day per personEURO 130 for single room per day per person
The price includes full board accommodation, local transportation and entry into the competition. Delegations are required to be paid in Cash (Euros only) at the accreditation desk on arrival, or send by bank transfer.ACCOUNT NAME: Sichuan Haowei Equestrian Club Company LimitedACCOUNT NO: 7411910182200033713 NAME OF THE BANK: China CITIC Bank Chengdu Branch Xinnan Road Sub-branchADD: No. 8 Xinnan Road, Wuhou District, Chengdu Municipal, Sichuan Province, ChinaSWIFT CODE: CIBKCNBJ610
Delegations are kindly reminded of the Rule 1.14.3: At the same time as submitting the Final Entry Forms all NFs must send to the Organising Nation/LOC by electronic bank transfer or other means, 30% of the total amount of their accommodation invoice, otherwise their reservation will not be guaranteed. And Rule 1.15.2 &1.15.5: Nations wishing to arrange their own accommodations must pay an accreditation fee per participant (athlete, coach, or official) to the LOC. The amount of the Accreditation fee is set at 75 Euros per day per person with a minimum payment of 4 days. The LOC will provide local transport to all participants.
TRANSPORTATIONTransportation from the main airport and from all the main railway stations of Chengdu to the official hotel and the return journey is only guaranteed if flight and railway information is provided in good time, and according to the deadline on Entry Form C.Transportation from the official hotel to the venue for athletes will be according to the training and competition programme.
INSURANCEAccording to UIPM Rules all members of attending delegations should insure themselves in case of accidental injury or illness. The organizer will not accept any responsibility financial or other, for any loss, injury or illness of any member of the delegation.
ENTRY FORMSDelegations are kindly reminded of the Rule 1.14.3: If on arrival for the competition, the team has fewer athletes and/or officials than listed on their Final Entry Form and without
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informing the Organising Nation/LOC at least 7 days prior to their arrival, the NF will pay a fine to the Organising Nation/LOC of 200 Euros for each person not attending.And Rule 1.14.5: Following confirmation of the final entries, a NF must enter the competition with at least one pentathlete/team per confirmed gender or Relay. Any NF failing to take part after having sent their final entries will pay a fine of 600 Euros to the UIPM.
We would appreciate early confirmation of your intention to participate or not and submit this as Entry Form A.
Deadlines for the Entry Forms are as follows:Form A - informative - before February 23Form B preliminary - before March 03 Form C final - before March 10
If we do not receive your Final Entry Form C prior to the deadline or we do not receive your Delegation’s deposit payment, then we will consider your delegation as non-participating. Please send the Entry Form to Chinese Modern Pentathlon Association.
ATHLETES’ LICENSESAthletes are only allowed to participate in UIPM sanctioned events if they are in possession of a valid UIPM issued Athletes License. Entry Forms will not be accepted if any athlete is missing his/her License Number. Please contact immediately UIPM Headquarters if your athlete is missing his/her License. If an athlete does not have a license and has not requested a license from UIPM they will not be allowed to take part in the competition. You are kindly reminded of Rule 1.12.1:
Pentathletes without riding ability listed on their Licence or without a letter from their NF confirming their ability to ride:
a) cannot compete in World Senior or Junior Championships or a World Cup Final. b) may compete at World Cup competitions in the qualification for the Final, but if
they qualify for the Final, must relinquish their place to the next placed pentathlete qualified rider from their group.
c) at all other events, may compete in all disciplines except the Riding.
TRAININGThe LOC will offer training facilities for fencing, swimming and combined event.
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EQUIPMENT CONTROLThe equipment control for fencing\ riding headgear and the laser pistol will be in the competition venue on 15 April at 9:00-11:00, during the period of jumping test.
VISAS & VACCINATIONS Visiting nations should confirm visa and vaccination requirements for entry into China prior travelling to the event. The LOC cannot accept responsibility for arranging visas but can provide specific letters of invitation if needed. For information if you need a visa or vaccinations please contact your nearest Embassy or Consulate. If you need the VISA NOTICE, please fill in the attached form “Namelist of the invited” and send it back, together with your passport copies, to Chinese Modern Pentathlon Association before March 3.
FIREARMSFirearms Licenses are a legal requirement when bringing pistols into China for competition purposes, so please note the Pistol Model and Serial Number clearly in your entry form.
And please declare your pistols to China custom and China emigration inspection inside the airport，when you arrive in the first city of China, then you will get the permission to transport license with pistol. It is very important for you to keep and take back your pistol, please keep it well.
Special remark: We strongly recommend that you get a flight straight to Chengdu or via Beijing to Chengdu (NOT stopping in any other city in China). If the flight stops in another city,except Beijing, in China before Chengdu, there will be a great chance that the pistols will not be released in time for the competition.In order to help you get the Licenses, please provide us all your flight information (from your city to Chengdu), so we can inform the custom and emigration inspection before you arrive in China, and then they will provide some help to you.
GENERAL INFORMATIONAll athletes are kindly requested to wear their official national uniform at the competition. Please also bring a CD of your national anthem and a national flag (192×128cm).
Please contact directly the LOC to request accommodation for family and friends wishing to attend the competition.
Altitude:500-540m
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Weather conditions: 15-20℃Voltage:220V
OFFICIAL ADDRESSChinese Modern Pentathlon AssociationAddress: No.5 Laoshan West Street, Shijingshan District, Beijing, China Post code: 100049Tel/ Fax: 0086 10 68862590Email: [email protected]
The Local organize committee Address: Shuangliu Sports Centre, Baihe Road, Shuangliu, Chengdu Municipal, Sichuan Province, ChinaPost code: 610200Tel: 0086 28 85801953Fax: 0086 28 85801953
Tel : ______________ Fax :_______________ E Mail: _______________________
PARTICIPATION :Estimated Number of Persons
Men Women
AthletesCoaches /OfficialsOthers
ACCOMODATION: Mark with “X”:
The Delegation will stay in the Official Hotel YES NO
IF YES: Single rooms n. _______ from_____________ to____________ Double rooms n. _______ from_____________ to____________ Triple rooms n. _______ from ____________ to____________
Return to: Chinese Modern Pentathlon AssociationTel/ Fax: 0086 10 68862590Email: [email protected]
Tel : ______________ Fax :_______________ E Mail: ______________________
Male AthletesSurname
First Name ID Number * Date of Birth
Passport No.
Pistol Model
Serial No.
Female AthletesSurname
First Name ID number * Date of Birth
Passport No.
Pistol Model
Serial No.
Officials Surname First Name Function Passport No.Head of Delegation
* Attention: No athlete will be admitted to the competition without a valid international license All the people should send yours passport page to us by fax with entry form B, in order to help you to apply for VISA.
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ENTRY FORM “B” (Preliminary) CONTINUE
Name Arrival Date
From Time Flight nr. Departure Date
Time Flight nr.
In order to help you get the Licenses, please provide your all flight information (from your city to Chengdu) to us, so we can inform the custom and emigration inspection before you arrive in china, and then they will provide some help to you.
ACCOMODATION: Mark with “X”:
The Delegation will stay in the Official Hotel YES NO
IF YES: Single rooms n. _______ from_____________ to____________ Double rooms n. _______ from_____________ to____________ Triple rooms n. _______ from ____________ to____________
Tel : ______________ Fax :_______________ E Mail: _______________________
No Last Name First Name Function Arrival Date
Time Flight Departure Date
Time Flight Room Type (Sgl/Dbl/Tpl)
Rooming Partner
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In order to help you get the pistol Licenses, please provide your all flight information (from your city to Chengdu) to us, so we can inform the custom and emigration inspection before you arrive in china, and then they will provide some help to you.
Signature: _____________________________ Name (printed):_______________________ Date:_______________________Return to: Chinese Modern Pentathlon AssociationTel/ Fax: 0086 10 68862590Email: [email protected]
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2014 Modern Pentathlon World Cup 3 Cheng Du, China
16-20, AprilChinese Modern Pentathlon Competition Centre
Press Accreditation FormReturn no later than March 10
Surname: _______________ First Name: _________________ Date of Birth: _______
AIPS Card Number: ___________ Name of Company:________________________
Electronic Media:TV Commentator, Director Radio Commentator, Director
TV Staff/Technician Radio Staff/TechnicianSpecial requirements: *____________________________________________________________________________________________________________________________________________________*Registered media will be notified of Media Operations options and rates at a later dateApplicant’s Signature:__________________________ Date: ____________________
Editor in Chief’s Signature: _____________________________________________
Name (printed):______________________________________________________Return to: Chinese Modern Pentathlon AssociationTel/ Fax: 0086 10 68862590Email: [email protected]
