Service Rules Iiit a l400

8/19/2019 Service Rules Iiit a l400

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Amended (Latest)

Indian Institute of Information Technology, Allahabad

RECRUITMENT AND SERVICE

RULES

Deoghat Jhalwa, Allahabad – 211 012 (U.P.), India

Ph: 0532-2922025, 2922067; Fax: 0532-2430006, 2431689, 2922144;

Web: www.iiita.ac.in; E-mail: [email protected]


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INDIAN INSTITUTE OF INFORMATION TECHNOLOGY

ALLAHABAD

R R eeccrruuiittmmeenntt aanndd SSeerrvviiccee R R uulleess

CONTENTS

S.N. Para / Sub para Subject Pages

1. 1 Title 6

2. 2 Commencement 6

3. 3 Scope and Applications 6

4. 4 Definition 6

5. 5 Powers and Functions of the

Authorities (The Board, TheChairperson, The Chairman)

6

5-A Classification of Posts 6

5-A 01 Academic Staff 6-7

5-A 02 Technical Staff 7

5-A 03 Administrative Staff 7

6. 6 Pay Scales 7

7. 7 Qualification for the Staff of the

Institute8

8. 8.01 Appointments 8

8.02 Reservation 8

8.03 Director's Appointment 8

8.04 Appointment on Deputation 8

8.05 Appointment of Consultants 8

8.06 Appointment on Contract 8


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8.07 Agreement of Service 8

9. 9.01 to 9.07 Selection Committees 8-10

9.08 Where opinion be evenly divided 10

9.09 to 9.14 Advance Increments 10-11

9-A Adhoc and Contract

Appointments on regular Posts11

10. 10 Terms and Conditions of Service

of Permanent Employees11

10.01 Medical Fitness 11

10.02 Probation 11

10.03 Extension of Probation 11-12

10.03.01 Confirmation of Probationer 11

10.04 to 10.07 Restructuring and Termination 11-12

10.08 Re-employment 12

10.09 Service Condition of Temporary

Employees12

10.10 Medical Facilities 12

10.11 Availing of the Vacations 12

10.12 Conduct Rules 12

11. 11 Suspension, Punishment andAppeals

13

12. 12-13 Subsistence and other Allowances 13-14

14. 14.01 to 14.06 Revocation, Reinstatement andConclusion of Suspension

14

15. 15 Punishment and Appeals 14

15.01 Minor Penalties 14

15.02 Major Penalties 14-15


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16. 16.01 to 16.02 Authority of Award ofPunishment

15

16.03 Exceptions 15

17. 17.01 to 17.04 Appeals 15-16

18. 18 Pay Fixation 16

19. 19 Direct Recruits 16

19.01 General Procedure 16

19.02 Delay in joining duty 16

19.03 On revival of the lapsed offer 16-17

20. 20. Seniority delinked from

confirmation17

21. 21 Promotees 17

21.01 General procedure 17

21.02 General/OBC candidates to regain

seniority over earlier promoted

SC/ST

17

21.03 Where promotions are made fromdifferent feeder cadres

17

22. 22 Direct recruits vis-à-visPromotees

17

23. 23 Transferees 17

24. 24 Surplus staff 17

25. 25 Deputationist absorbedsubsequently

17

26. 26 Seniority on reversion to parentdepartment

17

27. 27 Persons who have refused

promotions and promoted afterone year

18

28. 28 Re-employed pensioners 18


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29. 29 Meritorious sportsmen 18

30. 30 Person undersuspension/disciplinary

proceedings

18

31. 31 Lien 18

32. 32 Increment 18

32 – A Leave and Leave Rule (Schedule-

F)18

Other Service Matters(Service Book)

33. 33 Maintenance and Custody 18

34. 34 Certain special entries 19

35. 35 Forwarding of applications for

other employment19

36. 36 to 39 Residential Accommodation forstaff

19

40. 40 C.P.F. 19

Miscellaneous

41. 41 Relaxation of Rules 20

42. 42 to 44 Residuary Powers 20

45 Transitory Provision 20

46 Interpretations 20

SCHEDULES

1. Schedule-A Standard Pay Scales(w.e.f. 01.01.1996)

21-22

2. Schedule-B (A) Pay Scale, Qualifications

and Experience of Faculty

and Scientific/design staff

(B) Supporting Staff

23-24

25-29

3. Schedule-C Agreement of Service 30-32


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4. Schedule-D Medical attendance and treatmentincluding reimbursement of

medical expenses incurred by the

members of the staff onthemselves and their families.

33-38

5. Schedule-E Conduct Rules 39-43

6. Schedule-F Leave and Leave Rules 44-57


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Recruitment And Service Rules INDIAN INSTITUTE OF INFORMATION TECHNOLOGY

ALLAHABAD

1. TitleThese rules shall be called Recruitment and Service Rules of IIIT, Allahabad.

2.0 CommencementThese rules came into force with effect from November 18, 1999 when they were approved by the Board of Governors of IIIT, Allahabad.

3.0 Scope and Applications(i) These rules shall apply to the regular employees of the Institute.

(ii) These rules are subject to such changes from time to time as may be decided by the

Board of Governors of the Institute.

4.0 Definitions(a) "Institute" means institute known as the Indian Institute of Information Technology,

Allahabad, registered under the Society Registration Act of 1860.(b) "Society" means the Indian Institute of Information Technology Society, Allahabad.

(c) "Board" means the Board of Governors of the Institute.

(d) "Chairperson" means the Chairperson of the IIIT Society, Allahabad.(e) "Chairman" means the Chairman of the Board of Governors of the Institute.

(f) "Director" means the Director of the Institute.

(g) "Registrar" means the Registrar of the Institute.

(h)

"Employee" means any person appointed by the Institute and paid from the funds ofthe Institute.

(i) "Post" means a post created for the Institute by the competent authority.

(j) "Service" means service of the Institute.

5.0 Powers and Functions of the AuthoritiesPower and Functions of the Board, the Chairperson and the Chairman

5. Subject to the provision contained in the MoA and the Rules of the Society, powers of theBoard, the Chairperson and the Chairman are given in the byelaws.

5-A Classification of Posts : The posts of the Institute shall be classified as under:

5-A.01 Academic StaffThe Academic Staff of the Institute shall include the following:

Group A: Director, Additional Director, Professor, Associate Professor, Assistant Professor,Lecturer, Senior Scientific Officer, Chief Design Engineer, Network Manager,

Computer Engineer, Instrumentation Engineer, Senior Civil Engineer and such

other post as the Board may decide from time to time carrying a scale of pay with amaximum of not less than Rs.13,500/- or equitant revised scale from time to time .


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Group B: Programmer, Asstt. Engineers etc. carrying a scale of pay with a maximum of notless than Rs. 9000/- but less than Rs. 13,500/-.

Group C: Academic Posts carrying a pay scale with a maximum of over Rs. 4000/- but less

than Rs. 9000/-.

5-A.02 Technical StaffThe Technical Staff of the Institute includes the following:

Group A: Librarian, Dy. Librarian, Maintenance Engineer and other posts as the Board maydecide from time to time carrying a scale of pay with a maximum of not less thanRs. 13,500/- or equivalent whenever scale is revised, as may be decided by the

Board from time to time.

Group B: All Technical posts carrying scale of pay with a maximum of not less than

Rs.9000/- but less than Rs. 13,500/- or equivalent whenever scale is revised as may be decided by the Board from time to time.

Group C: All Technical posts carrying scale of pay with a maximum of pay over Rs. 4000/- but less than Rs. 9000/- or equivalent whenever scale is revised as may be decided

by the Board from time to time.

5-A.03 Administrative StaffThe Administrative Staff of the Institute comprise the following categories ofemployees;

Group A: Registrar, Dy Registrar, Asstt. Registrar, Finance Officer, Dy Finance Officer,Asstt. Finance Officer, Executive Secretary, Audit Officer, PRO carrying scale of

pay with a maximum of not less than Rs. 13,500/- or equivalent whenever scale is

revised as may be decided by the Board from time to time.

Group B: Posts carrying scale of pay with a maximum of not less than Rs. 9000/- but less thanRs. 13,500/- or equivalent whenever scale is revised as may be decided by theBoard from time to time.

Group C: Personal Secretary, Personal Assistant, Technical Assistant, Caretaker, SecurityInspector, Office Superintendent, UDC/LDC, Accountant, Dy. Asstt. Accountant,

Lab Assistant, Office Assistant, Driver etc. having pay scale with a maximum over

Rs. 4000/- but less than Rs. 9000/- or equivalent whenever scale is revised as may be decided by the Board from time to time.

6.0 Pay ScalesThe scales of pay and service condition of the staff of the Institute shall be the same asthose in the IITs from time to time. Pay scales prescribed by the Govt. of India on the

recommendations of the Fifth Pay Commission and as applicable w.e.f. January 01, 1996

and approved by the Board are given in Schedule-A.


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7.0 Qualification for the Staff of the InstituteThe qualifications for recruitment to various Academic, Technical, and Support Staff posts

of the Institute shall be those prescribed by the Board as in IITs and as amended from time

to time. However, the qualifications as prescribed by the Board for the posts sanctioned bythe Govt. of India and approved by the Board are given in Schedule-B.

8.0 Appointments

8.01 All posts at the Institute shall ordinarily be filled by open advertisement; provided that theBoard shall have the power to decide, on the recommendations of the Director, that a particular post be filled by invitation or by promotion from amongst the members of the

staff of the Institute or on deputation.

8.02 Reservation

Constitutional provision of reservation shall apply as approved by the Board as per theGovernment of India directives from time to time.

8.03 Appointment of DirectorThe Director of the Institute shall be appointed by the Board of Governors on the advice of

the Central Govt. on such terms and conditions as may be decided by the Central Govt., provided that the first Director shall be appointed by the Central Govt.

8.04 Appointment on Deputation The Institute shall have the power to appoint persons on deputation in the interest of

teaching and Research and other specialized jobs.

8.05

Appointment of Consultants In the interest of the Institute the Director may, with the approval of the Chairman appoint

professionals, specialists and senior administrative and other technical officers asconsultants on terms laid down by the Board as amended from time to time as per

provisions prescribed by the Central Govt. for terms as may be prescribed / renewed.

8.06 Appointment on Contract The Board, may appoint eminent persons on contract for a period not exceeding 5 years,

with a provision of renewal for further period on such terms & conditions as may bedecided in each case on merit.

8.07

Agreement of Service An employee of the Institute shall be required to execute an agreement on the prescribed

Agreement of Service on the proforma given in Schedule C.

9.0 Selection Committees

9.01 Selection Committee for appointments for filling up of posts under the Institute (other thanthe posts on contract basis) by direct recruitment or by promotion from amongst the


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members of staff of the Institute shall be constituted in the manner laid down below,

namely:

9.02 For Professor and Associate Professor, the Selection Committee shall consist of:

i) Director - Chairmanii) Two nominees of the Board, one being an - Members expert but other than a member of the Board

provided that the expert member must be present.

iii) One expert nominated by the Senate - Member

9.03 For the posts of Assistant Professor, Lecturer, Scientific Officer, Medical Officer,Programmer etc. the Selection Committee shall consist of:

i) Director - Chairman

ii) Two nominees of the Board one being an expert - Member but other than a member of the Board, providedthat the expert member must be present.

iii) One expert nominee of the Senate - Member of the Institute.

iv) Head of the Department/ Centre / Division - Member

9.04 For the posts of Librarian, Dy Librarian, Asstt. Librarian, Systems Manager, NetworkManager, Software Manager, MDP Manager, Training and Placement Officer, Head

Continuing Education Centre, the Selection Committee shall consist of:

i) Director - Chairman

ii) Two nominees of the Board, one being an expert - Member but other than a member of the Board

iii) One expert nominee of the Senate - Member provided that participation of one expert shall be essential

9.05 For the post of the Registrar and the Deputy Registrar, Assistant Registrar, Store Officer,Estate Officer, Medical Officer, Audit Officer, the Selection Committee shall consist of:

i) Director - Chairmanii) Two nominees of the Board, one being an expert - Member

but other than a member of the Board who must be present.

iii) Registrar, except for the post of Registrar - Member


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9.14 Unless otherwise provided for under these Rules, a Selection Committee constituted for the purpose of making recommendations for appointment to a post shall be eligible to exerciseits functions in relation to that post until the time the appointment is made.

9-A Ad-hoc and Contract Appointments on Regular Posts

Where a post is to be filled on ad-hoc or contract basis or by invitation, the Chairman may,at his discretion, constitute such ad-hoc Selection Committees, as circumstances of each

case may require and the terms and conditions shall be as stipulated in the appointment

letter.

10.0 Terms and Conditions of Service of Permanent Employees

10.01 Medical FitnessEvery appointment shall be subject to the condition that the appointee is certified as being

in sound physical and mental health and is declared fit for service by a medical authority

appointed by the Director.

Provided that the Chairman may, for sufficient reasons, relax the medical requirements in

any particular case or class of cases, subject to such conditions, if any, as may be laid down by the Chairman.

10.02 ProbationAll substantive appointments to posts under the Institute shall ordinarily be made on

probation for a period of one year after which period the appointee, if confirmed, will

continue to hold his office till the end of the month in which he attains the age ofsuperannuation except when he leaves the appointment of his own or he is removed/

dismissed from the service as a result of departmental proceedings according to the Rulesin force in this regard.

10.03 Extension of ProbationThe appointing authority shall have the power to extend the period of probation of anyemployee of the Institute for such period as may be found necessary by not more than one

year. Provided that if, it is not formally extended, he shall be deemed to have continued on

a temporary basis and that his services may then be terminable on one month notice or on payment of a month's salary in lieu thereof.

10.03.01 Confirmation of a ProbationerA probationer may be confirmed after he has successfully completed the period of

probation including any extended period of probation. A formal order of confirmation

shall be issued.

10.04 Restructuring and Termination during ProbationThe appointing authority shall have the power to terminate the services of any member of

the staff without notice and without any cause assigned during the period of probation.

10.05 The appointing authority shall have the power to terminate the services of any member ofthe staff by giving three months notice or on payment of three months salary in lieu thereof,


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if, on medical grounds, it is certified by the medical authority nominated by the Board, that

his retention in service is considered undesirable by such appointing authority.

10.06 An employee of the Institute may terminate his engagement by giving to the appointingauthority 3 months notice, provided that the appointing authority may for sufficient

reasons, either reduce this period or call upon the employee concerned to continue till theend of the academic session in which the notice is received.

10.07 The Board shall have the power to restructure the staff requirement of the Institute keepingin view the needs of time including further recommendation of economy and dispense with

the services of any member by giving to the persons concerned six months notice in writing

or on payment of six months salary in lieu thereof.

10.08 Re-employmentThe Board, at its discretion, may consider in the interest of the Institute for any member of

the academic staff or similar other staff, as it may find necessary, to re-employ after the

date of superannuation, may be up to the end of the academic session.

Provided that where it becomes necessary to re-employ any such member beyond the endof the semester or academic session as the case may be, the Director may with the previous

approval of the Chairman, re-employ any such member for a period up to three years in the

first instance and up to two years thereafter and in no case exceeding the end of theacademic session in which he attains the age of 65 years. Pay in all such cases shall be

fixed the approval of the Board.

10.09 Service Conditions of Temporary EmployeesThe terms and conditions of the temporary employees will be such as are incorporated inthe appointment order by the appointing authority.

10.09.01 Services of the temporary employees can be terminated by the appointing authority atany time by giving one month written notice or one-month salary in lieu thereof. Atemporary employee can also leave the service by giving one month's written notice. In

a case where the Director finds necessary, he may waive the requirement in full or in

part.

10.10 Medical FacilitiesThe employees of the IIIT-Allahabad will be entitled to the medical facilities as areavailable to the employees of IIT that are given in Schedule D.

10.11 Availing of the VacationsThe Institute may decide as to the class of the employees of the Institute who shall be

entitled to vacations and the extent thereof.

10.12 Conduct RulesThe Conduct Rules for the employees of the Institute shall be such as are given in

Schedule-E


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11.00 Suspension, Punishment and Appeals

The Director may place an employee of the Institute under suspension.

11.01 Where a disciplinary proceeding against him is contemplated or is pending, or

11.02 Where a case against him in respect of any criminal offence is under investigation or trial.Provided that where a member of the staff is detained in custody for a period exceeding

forty eight hours, whether in connection with a criminal offence or under any law for time being in force providing for preventive detention, such employee shall be deemed to have

been placed by the Director under suspension with effect from the date on which he was so

detained.

12.00 Subsistence and other AllowanceDuring the period of suspension, the employee shall be entitled to the following payments,

namely:

A subsistence allowance at an amount equal to the leave salary which the employee would

have drawn if he had been on leave on half average pay or on half pay and in addition,dearness allowance, if admissible on the basis of such leave salary.

Provided that where the period of suspension exceeds six months, the Director shall beempowered to vary the amount of subsistence allowances for any period of the first six

months as follows:

13.01 The amount of subsistence allowance may be increased by a suitable amount not exceeding50% of the subsistence allowance admissible during the period of the first six months, if, inthe opinion of the Director, the period of the suspension has been prolonged due to reasons

to be recorded in writing not directly attributable to the employee;

13.02 The amount of subsistence allowance may be reduced by a suitable amount, not exceeding50% of the subsistence allowance admissible during the period of first six months, if, in the

opinion of the Director, the period of suspension has been prolonged due to reasons to be

recorded in writing, directly attributable to the staff member;

13.03 The rate of dearness allowance will be based on the increased, or as the case may be thedecreased amount of subsistence allowance admissible under sub-clauses 13.01 and 13.02above.

13.04

Any other compensatory allowance from time to time on the basis of pay of which theemployee was in receipt on the date of suspension subject to the fulfilment of other

conditions laid down for the drawal of such allowances.

However, no payment shall be made unless the employee furnishes a certificate that he isnot engaged in any other employment, business, profession or vocation.


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14.0 Revocation, Reinstatement and Conclusion of Suspension

14.01 The effect of revocation, reinstatement and conclusion of suspension of an employee of theInstitute shall be governed by the provisions of relevant rules on the subject framed as in

IIT’s as amended by executive orders issued from time to time.

14.02 When an employee of the Institute who has been dismissed, removed or suspended isreinstated, the authority competent to order the reinstatement shall consider and make aspecific order:

14.02.01 Regarding the pay and allowances to be paid to the employee of the Institute for the period of his absence from duty; and

14.02.02 Whether or not the said period shall be treated as period spent on duty with extentthereof.

14.03 Where such competent authority holds that the employee of the Institute has been fullyexonerated, or in the case of suspension, that it was wholly unjustified, the member of thestaff of the Institute shall be given the full pay to which he would have been entitled had he

not been dismissed, removed or suspended, as the case may be, together with any

allowance which he was in receipt prior to his dismissal, removal or suspension.

14.04 In other cases, the employee of the Institute shall be given such pay and allowances as thecompetent authority may prescribe.

Provided that the payment of allowance under clause (14.03) or clause (14.04) shall be

subject to all other conditions under which such allowances are admissible.

14.05

In cases falling under clause (14.03) period of absence from duty shall be treated as a

period spent on duty for all purposes.

14.06 In cases falling under clause 14.04 the period of absence from duty shall not be treated as a period spent on duty, unless such competent authority specifically directs that it shall be so

treated for any specified purpose.

15.0 Punishment and AppealsThe following penalties may, for good and sufficient reasons, and as hereinafter provided, be imposed on any employee.

15.01 Minor Penalties

(i) Censure;(ii) Withholding of promotions;(iii) Recovery from pay of the whole or part of any pecuniary loss to the Institute caused

by the official's negligence or breach of orders;

(iv) Withholding of future increments of pay.

15.02 Major Penalties

(v) Reduction to a lower stage in the time-scale of pay other than (iii-a);


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the said period if it is satisfied that the appellant has sufficient cause for not submitting the

appeal in time.

17.03 The authority to whom an appeal against an order imposing penalty lies under sub-rule (10)may, on its own motion or otherwise, call for the records of the case in a disciplinary

proceeding, review any order passed in such a case and pass such order as it deems fit as ifthe member of the staff concerned had preferred an appeal against such order.

Provided that no action under this sub-rule shall be initiated more than six months after thedate of the order to be reviewed.

17.04 Notwithstanding anything contained in this Rule, the Visitor may, on his own motion orotherwise after calling for the records of the case, review any order which is made under

this Rule or is appealable thereunder, and

a) Confirm, modify or set aside, the order,

b)

Impose any penalty or set aside, reduce, confirm or enhance the penalty imposed bythe order,

c) Remit the case to the authority which made the order or to any other authoritydirecting such further action or enquiry as he considers proper in the circumstances

of the case, or

d) Pass such other orders as he deems fit; provided that:An order imposing or enhancing a penalty shall not be passed unless the person

concerned has been given an opportunity or making any representation, which he

may wish to make against such enhanced penalty.

18. Pay Fixation

Pay fixation of the regular employees of the Institute on direct recruitment or deputation, promotion and any other occasion warranting such fixation, shall be as per rules provided

therefor, and as amended from time to time.

SSeenniioorriittyy

19. Direct Recruits

19.01 General procedure – Relative seniority of all direct recruits will be according to the orderof merit in the Select List drawn by Selection Committee. Persons appointed from an

earlier Select List rank senior en bloc to those appointed from subsequent list.

19.02 Delay in joining duty – Persons selected are required to join duty within a specified time(not exceeding two or three months). Offer letter will make it clear that the offer will lapse,

if they do not join within that time. Seniority will not be affected, if persons join before

specified date. In exceptional cases, there is provision to extend time up to six months. In

that case also seniority will not be affected).

19.03 On revival of the lapsed offer – When a lapsed offer is revived in the public interest and inconsultation with Chairman, person joining after the revival will be shown as junior to all


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the persons in the Select List. If in the meantime, another selection takes place and some or

all of the selected persons join, the person will be junior to all those of such subsequent list.

20. Seniority delinked from confirmation – Seniority of regularly appointed persons will bein the order of selection and not according to date of confirmation.

21. Promotees

21.01 General Procedure – In the case of promotions by "Selection on merit"/ "Selection-cumSeniority" basis, seniority will be in the order of merit list drawn by the DPC. In the case of promotions by 'seniority-cum-fitness' basis, names of unsuitable candidates will be

removed and the original seniority maintained for the rest.

21.02 General / OBC candidates to regain seniority over earlier promoted SC/ST – In all casesof promotions taking place from 30-1-1997 as per the seniority list existing on that date, ifSC/ST candidate is promoted to higher post earlier than his senior General/OBC due to

reservation benefit, the senior General/ OBC promoted subsequently will regain seniority

for further promotions.

21.03 Where promotions are made from different feeder cadres – If separate quotas are fixed fordifferent feeder cadres, separate Select Lists should be prepared for each feeder cadre andselection made form each list to the extent of quota. Selected candidates will be placed in a

consolidated list in the order of merit keeping in view the prescribed quota. Among persons

in the feeder grades given the same grading, those in the higher scales of pay will ranksenior to those in the lower scales of pay. If separate quotas have not been prescribed, the

combined list will be in the order of merit decided by DPC.

22. Direct recruits vis-à-vis Promotees – Combined Seniority list will be arranged in the

order of selections and keeping in view the quota prescribed. If the number of candidatesselected falls short of the prescribed quota either for promotees or direct recruits, theshortfall may be made good by appointing direct recruites or promotees, as the case may

be. But these candidates will be shown at the bottom of the combined list. Shortfall will beadjusted in the next selection.

23. Transferees – In the order of selection for absorption, if specific quotas have been prescribed for recruits, promotees and transferees – according to the rotation of vacancies

as outlined in 19 to 21 above.

24. Surplus staff – Treated as fresh entrants in the new organization. If two or moreemployees are redeployed in an office simultaneously, inter se seniority in their grade in previous office will be retained.

25. Deputationist absorbed subsequently – Normally seniority will be from the date ofabsorption. However, if he had been holding the same or equivalent grade in the

department, seniority will be from the date of deputation or the date of his regular

appointment in the grade in his previous department, whichever is later.

26. Seniority on reversion to parent department – Persons sent on deputation to otherdepartments are entitled to original seniority in the parent department on reversion.


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27. Persons who have refused promotions and promoted after one year – Persons onrefusal of promotion will lose seniority and will be shown junior to those promoted prior totheir subsequent promotion.

28. Re-employed pensioners - Those re-employed after superannuation will not form part ofthe cadre.

Those retired/discharged before superannuation and re-employed will be treated as direct

recruits and their seniority fixed accordingly.

29. Meritorious sportsmen– When meritorious sports men are selected and appointed, theirseniority will be in the order in which their names appear in the recommendation of the

Selection Committee.

30. Person under suspension/disciplinary proceedings – Original seniority will not beaffected, if completely exonerated and the suspension held unjustified. Promotion will be

given against the first available vacancy. He will be deemed to have been promoted from

the date junior was promoted, for the purpose of counting service in the higher post foreligibility for promotion to the next higher post.

31. LienLien can be sanctioned to a member of the staff who hold a permanent post in the Institutefor accepting an employment under another employment in India or abroad. An employee

who has completed five years of service after confirmation may be given lien for one year

and he who has completed ten years can be given two years lien.

32. IncrementIncrement shall be granted on completion of twelve months of qualified service, unless

withheld by the competent authority.

32-A. Leave and Leave Rules: For Leave and Leave Rules see SCHEDULE – F

Other Service Matters

Service Book

33. Maintenance and Custody – Separate Service Book shall be maintained for everyemployee appointed against regular vacancies on the proforma prescribed therefor.

It should be kept in the custody of the Registrar or an Officer assigned the responsibility, inthat regard.

Service Book will remain in the custody of the Institute even after resignation, retirement,

etc., of the official and not to be returned to him. However, if desired, a copy of the ServiceBook will be given on payment.

All events in the career of the employee should be recorded and each entry attested by the

Registrar who will ensure that the entries are correct and also that there is no erasure,

overwriting, etc.


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34. Certain Special Entries

(i) Suspension – Period of every suspension and other interruption of service should be

entered with full details of its duration, reference to Order, etc. Entry should be made

across the page and duly attested.

(ii) Reduction to a lower post – Reason for reduction should be briefly recorded.

(iii) CPF account number – To be entered on the right hand top of Page 1 by means of a rubberstamp as soon as the official is admitted to CPF.

(iv) CGEGI Scheme – (i) Nomination under the Employees' Group Insurance Scheme will be pasted in Service Book, duly countersigned by Head of office as and when the scheme is

made applicable.

35. Forwarding of applications for other employment Applications from employees for employment elsewhere shall ordinarily forwarded except

in cases withheld by the competent authority up to four times in a year excludingapplications to UPSC.

In the case of temporary employees. – an undertaking will be obtained while forwarding

applications, that they would resign in the event of their selection in other Departments.

Residential Accommodation For Staff

36. Every employee of the Institute may be allotted a house within the campus of the Institutefor residential use, if available, in which he shall be required to reside, subject to such

conditions as may be laid down by the Board.

37. An employee of the Institute who has been allotted residential accommodation, shall becharged licence fee as may be decided by the Board from time to time.

38. In addition to the licence fee, charges for water, electricity and any other service renderedshall be recovered from the employees at such rates as may be determined by the Director

from time to time.

39. The Board may, allot furnished or unfurnished accommodation without levying any licencefee or levying such fee at concessional rates to any of staff member or category of staff, if it

considers it necessary to do so in the interest of the Institute.

Explanation: For the purpose of this Rule the expression "allot" means to grant a licence to anemployee of the Institute to occupy a quarter/ house or a portion thereof owned or

leased by the Institute, for use by him/ her as residence during the period ofemployment in the Institute.

40. C.P.F.The employees of the Institute shall be entitled to the benefits of the Contributory

Provident Fund Cum Gratuity Scheme as in the case of IIT Bombay given in SeparateBooklet.


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Miscellaneous

41. Relaxation of RulesWhere the Director finds that the operation of any of these rules is likely to cause difficulty

in the functioning of the Institute, he may place such cases before the Board of Governors

for relaxation of any rule or rules. The Board of Governors on merit of such case or casesmay relax the requirement (s) of any such rule or rules in a just and equitable manner.

Residuary Powers

42. In cases where urgent action is necessary, the Chairman may exercise the powers of theBoard and the same shall be reported to the Board for ratification.

43. The Director may, with the approval of the Board, delegate any of his powers,responsibilities and authority vested in him by these rules to one or more members of the

academic or administrative staff of the Institute as he may consider necessary for smoothand efficient discharge of duties.

44. On all such matters as are not covered under these Rules, the Board shall frame rules, prescribe procedures from time to time. The orders passed by the Board in this behalf shall

have the force of rules made under the Recruitment and Service Rules of the Institute.

45. Transitory ProvisionTill such time as the first Director is appointed and assumes charge, the Officer on Special

Duty shall discharge all functions and responsibilities of the Director enumerated in theserules.

46. Interpretations

The decision of the Board on all questions relating to the interpretation of the provisionscontained in these Rules shall be final.


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SI. No Name of Post Scale of Pay

27 UDC Rs. 4000-6000

28 Senior Information Assistant Rs. 4000-6000

29 Executive Assistant Rs. 4000-6000

30 Technical Assistant Rs. 4000-600031 Deputy Accounts Assistant Rs. 4000-6000

32 Lab Assistant Rs. 3200-4900

33 Computer Assistant (LDC) Rs. 3050-4590

34 Driver Rs. 3050-4590

35 Caretaker- cum-manager Rs. 3050-4590

Group 'D' Employees

Unskilled Rs. 2550-55-2600-60-3200

Semiskilled Rs. 2650-65-3300-70-4000


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Indian Institute of Information Technology, Allahabad

Schedule B (See Rule 7)

Pay Scales, Qualifications and Experience of Faculty Members

S.N. Post / Pay Scale * Essential Qualifications Experience and other conditions oService

01. DirectorRs.25000/- (fixed)

An eminent educationist / scientist / technologist

02. Professor

(Rs.18400-500-22400)

Ph.D. with first class orequivalent grade at the

preceding Degree in an

appropriate branch /disciplinewith a very good academic

record throughout.

Minimum 10 yearTeaching/Research/Industrial

experience of which at least 4 year

should be at the level of AssociatProfessor in IITs, IISc. Bangalore

IIMs and NITIE Mumbai at a

equivalent level in any such otheIndian or foreign institutions

institutions of comparable standards.

03. Associate Professor

(Rs.16400-450-20000)

Ph.D. with first class orequivalent grade at the


appropriate branch /discipline

with a very good academicrecord throughout.

Minimum 6 yearTeaching/Research/Industrial

experience of which at least 3 year

should be at the level of Assistan

Professor or equivalent.

04. Assistant Professor

(Rs.12000-420-18300)

Ph.D. with first class or

equivalent grade at the


appropriate branch/discipline with a very good

academic record throughout.

A minimum of three year

teaching/research/professional

experience, excluding the experienc

gained while pursuing Ph.DCandidate should have demonstrate

research capabilities in terms o

publications in reputed journals anconferences.

* For revised Paybands, see Schedule A

Inserted in May, 2004 Faculty Associate (10000-325-15000)

M.Tech or equivalent qualifications from reputed Institutes. Candidates doing research

will be preferred. Those selected will get an opportunity to do Ph.D. and every year

there will be evaluation of performance. After 3 years and completion of Ph.D. they

may be considered for the post of Assistant Professor.


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General Conditions

[1]

Government of India policy on reservation of faculty positions as applicable to IITs,including that for persons with disability, will apply.

[2] A mere fulfillment of required minimum qualifications and experience does not entitle a

candidate to be called for an interview / discussion.[3] The Institute reserves the right to fill or not to fill the posts advertised.

[4] No correspondence whatsoever will be entertained from the candidates regarding postal

delays, conduct and result of interview, and reasons for not being called for interview orselection.

[5] Depending upon the qualification and experience, a higher start / salary may be offered in

deserving cases.

[6] Separate online application must be filled, if a candidate is applying for a faculty positionin more than two Departments / Centres / or Schools.

[7] The candidates called for interview will be paid IInd AC Train fare from their place of

residence / work and back by the shortest route.[8] Applicants interviewed for a particular post in any area of specialization but not found

suitable may be considered for the lower post in the same area of specialization.


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6.

System Analyst

(10000-15200)

(i) Master Degree in Computer Application / Computer Science

or M.Tech (with specialization in Computer

Application) OR BE/B.Tech in computer engineering /

computer science / computer technology of a recognized

University or equivalent.

(ii) 05 years experience of Electronics Data Processing, out of

which at least 2 years experience should be in programming.

(iii) Age limit not exceeding 40 years.

7.

Assistant Registrar(8000-13500)

(i) A Post Graduate Degree with at least 55% or equivalent

grade and 08 years experience in a Govt. educational or

similar Govt. Institution (ii) Knowledge of Governmentrules (ii) Age below 40 years

8.

Sr. Programmer

(8000-13500)

(i) PG Degree in Engineering / Science with at least 55% marks

or equivalent

(ii) Strong academic background and work experience of 06

years with computer systems / applications software or

computer networks

(iii)

Age below 45 years9.

Medical Officer

(8000-13500)

Essential: (i) Graduate one in Medicine and one in Surgery of a

Recognized University or any recognized equivalent Degree of any

other University or Institution recognized by the Medical Council of

India.

(ii)

Must be registered with UP Medical Council or with any

other Council duly constituted by Medical Council of

India.

(iii) Adequate knowledge of Hindi / English

Preferred: (i) Post Graduate qualifications and

experience in Professional work. (ii) Service in rural

areas. (iii) Age below 40 years

10.

Assistant Engineer (Elect

+Civil)

(7450-11500)

(i)

BE / B.Tech in Civil Engineering (for AE Civil) / Electrical(for AE Electrical) from recognized Indian University /

Institute approved by AICTE, with minimum 55%

marks or equivalent grade. (ii) A candidate have served /

serving as a Civil Engineer / Electrical Engineer in

PWD/CPWD may be taken on deputation / contract. (iii)

(a) Desirable for Electrical Engineering: Knowledgeof computer applications, experience in operation &

maintenance of 33KV substation, testing of relays,

switchgears, power transformers and instrument

transformers, planning, design and estimation of a

power system and also internal electrical works of large

infrastructure projects, operation & maintenance ofdiesel generator set & AMF panel (b) Desirable forCivil Engineering: Knowledge of computerapplications & AutoCAD, experience in design &

estimation, construction & maintenance of multi storage

buildings, roads, drains, structural work, interior and all

kinds of finishing works, including sanitary and

plumbing works. (iv) Age below 40 years on specified

date.


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11.

Programmer

(6500-10500)

(i) BE / B.Tech (Computer Science) MCA/M.Sc. in Computer

Science / Information Technology with 3 years

experience in programming.

(ii) Age below 35 years.

12.Programmer cum Computer

Assistant(6500-10500)

(i) BE / B.Tech (Computer Science) MCA/M.Sc. in Computer

Science / Information Technology with 3 years

experience in programming.(ii)

Age below 35 years.

13.

Personal Secretary

(6500-10500)

(i) Master Degree with 7 years experience in OfficeManagement, automation & computer knowledge. Out

of this, at least 3 years experience of working with HOD

or equivalent level. (ii) Age below 35 years.

14.

Accountant

(5500-9000)

(i) Master’s Degree in commerce with 03 years experience as

Assistant Accountant OR Bachelor’s Degree in

commerce with 06 years experience as Assistant

Accountant or equivalent post dealing with Finance /

Internal Audit. (ii) Experience in Central Government

accounting will be preferred. (iii) Age below 35 years.

15.

Data Processor/Data Operator

(5500-9000)

(i)

B.Tech in Computer Science or M.Sc. in Computer Science/ Information Technology with 03 years experience in

Programming / Data Processing. (ii) Age below 35

years.

16.

Librarian Information

Assistant

(5500-9000)

Essential: (i) Master Degree in Library Science / Information

Science / documentation or equivalent with a minimum of 55%

marks in aggregate, preceded by a consistently good academic

record; (ii) Service experience at a reputed Institute for minimum of

05 years; (iii) Knowledge of computers, internet and other recent

advances in library operation and management; (iii) Age below 35

years.

17. Computer Operator/Data

Operator(5500-9000)

B.Tech / M.Sc. in Computer Science / IT or MCA with at least 1

year experience.

18.

PA / Secretary

(5000-8000)

(i) Second class Bachelor Degree with minimum shorthand

speed of 100 w.p.m. in typing with 3 years relevant

experience and computer knowledge. (ii) Age below 30

years.

19.

Multi Functional Assistant

(5000-8000)

(i)

Master Degree with 3 years experience in Office

Management, automation & computer knowledge.

Proficiency in English typing / shorthand is preferred.

(ii) Age below 30 years.

20. Technical Assistant / DataProcessor

(5000-8000)

(i) M.Sc. in Computer Science or M.Sc. in other subjects with

03 years experience in Computer work. (ii) Age below

30 years.


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21.

Junior Engineer

(5000-8000)

(i) Degree in Electrical Engineering / Civil Engineering with at

least one year field experience OR Diploma in Electrical

Engineering / Civil Engineering with 3 years’ field

experience. Desirable for Civil Engineering: Knowledge

of computer applications, experience in design &

estimation, construction & maintenance of buildings,

roads, drains, structural work, interior and all kinds offinishing works, including sanitary and plumbing works.

Desirable for Electrical Engineering: Knowledge of

computer applications, experience in operation &

maintenance of 33KV substations, testing of relays,

switchgears, power transformers and instrument

transformers, planning, design and estimation of a

power system and also internal electrical works of large

infrastructure projects, operation & maintenance of

diesel generator set. Age below 30 years.

22. Computer/ Data Processor(5000-8000)

B.Tech in Computer Science or M.Sc. in Computer Science. 2 years’

experience in Programming / Data Processing.

23.

Nurse

(5000-8000)

(i). B.Sc. (Nursing) / Post Certificate B.Sc. Nursing qualificationfrom recognized University. (ii) Certificate in General Nursing and

Midwifery from a recognized Institution.

(iii) Registered ‘A’ grade nurse and midwife with State Nursing

Council with 03 years experience in a reputed hospital of Govt. /

PSU / Private Sector. (iv) Age below 30 years.

24. Compounder(4500-7000)

(i) Degree in Pharmacy OR Diploma in Pharmacy with 03

years experience. (ii) Age below 30 years.

25.

Care Taker(4000-6000)

(i) Bachelor Degree in Hotel Management and Catering

Technology with 2 years relevant experience in Hotel /

Guest House or Intermediate with Diploma in Catering /

Hotel Management with 4 years of relevant experience

in Hotel / Guest House. (ii) Age below 30 years /relaxation as per Govt. of India Rule.

26.Junior Steno

(4000-6000)

Bachelor Degree with minimum speed of 80 w.p.m. in shorthand

and 40 w.p.m. in typing with 2 years relevant experience and

computer knowledge.

27.UDC

(4000-6000)

Master Degree with minimum shorthand speed of 100 w.p.m., 2

years experience in office automation and computer software and

office management.

28. Senior Information Assistant(4000-6000)

Master Degree with 7 years experience in related areas and liaison

work. Experience of journalism will be preferred.

29.Executive Assistant

(4000-6000)

Bachelor Degree with minimum speed of 80 w.p.m. in shorthandand 40 w.p.m. in typing with 2 years relevant experience and

computer knowledge.30. Technical Assistant

(4000-6000)

M.Sc. in Computer Science or M.Sc. in other subjects with 3 years

experience in Computer assisted work.

31. Deputy Accounts Assistant(4000-6000)

Master Degree in Commerce with 2 years experience in Accounts

work. M.B.A. will be preferred.

32. Lab Assistant(3200-4900)

B.Tech in Computer / Electronics or B.Sc. Degree / Diploma in

Engineering with 3 years relevant experience in Laboratories.

33.Computer Assistant (LDC)

(3050-4590)

Bachelor Degree with a minimum speed of 60 w.p.m. in typing with

knowledge of computer and three years relevant experience in

office.


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34. Driver(3050-4590)

10th Standard pass with 2 years’ work experience. Preference will be

given to the candidates trained in motor maintenance.

35.

Caretaker- cum-manager

(3050-4590)

Bachelor Degree in Hotel Management and Catering Technology

with 2 years relevant experience in Hotel or Intermediate with

Diploma in Catering / Hotel Management with 4 years of relevant

experience in Hotel.

General Conditions

[1] Government of India Policy on reservation as applicable to IITs, including that for personswith disability, will apply.

[2] A mere fulfillment of required minimum qualifications and experience does not entitle acandidate to be called for an interview/ discussion.

[3] The Institute reserves the right to fill or not to fill the posts advertised.

[4] No correspondence whatsoever will be entertained from the candidates regarding postaldelays, conduct and result of interview, and reasons for not being called for interview or

selection.

[5]

Depending upon the qualification and experience, a higher start/ salary may be offered indeserving cases.

[6] Separate online application must be filled, if a candidate is applying for more than one post.

[7] Applicants interviewed for a particular post but not found suitable may be considered for

the lower post in the same area of specialization.[8] The age limit may be relaxed for 5 years in case of persons serving in Central/State

Govt./Autonomous Bodies (Central/State).

[9] Stringent criteria may be applied for short listing the candidate to be called for interview.[10] The Institute reserves the right to withdraw any advertised posts at any time without

assigning any reason.

[11] Minimum requirements of qualifications and / or experience can be relaxed in respect of

exceptionally qualified candidates by the selection committee.[12] The process of selection may be a written test in addition to personal discussion and

interview.

[13] The persons serving in Central/State Govt./Autonomous Bodies (Central/State) may betaken on deputation /contract for 3 years extendable up to 5 years only. Retired/

Superannuated persons may also be considered for appointment.

[14] The applicants in Government/Semi-Government organizations/Public SectorUndertaking/Autonomous Organisations must send their applications “Through Proper

Channel”. The applications received without the recommendations of the employers will

not be considered. (Not required for IIIT-A Employees)[15] Candidates have to produce original documents at the time of before appearing in

Test/Interview.[16] Any canvassing in any form may lead to cancellation of candidature.

[17] Incomplete applications shall summarily be rejected.


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SSCCHHEEDDUULLEE – – CC ((SSeeee R R uullee 88..0077))

Indian Institute of Information Technology, Allahabad(Deemed University)

Form of Agreement of Service

Agreement of service made this …………………….. day of ……………….. two thousand …...…………………….. between ……………………(herein after called the appointee) of the one

part and the Indian Institute of Information Technology, Allahabad (here in after called the

Institute) of the other part:

WHEREAS the Chairman of the Board of Governors of the Institute has been pleased to approve

the appointment of the appointee on the post of ……………………on regular/ deputation/ contract

basis and the appointee has accepted such appointment upon the terms and conditions hereinafterset forth;

NOW THESE PRESENTS WITNESSETH and the parties hereto respectively agree as follows:

1) This agreement of service shall be deemed to have been entered into subject at all times tothe provisions of the Recruitment and Service Rules of the Institute as in force from time to

time as applicable to relevant category of employees.

2) The appointee shall be on service under the agreement with effect from …………...……………… that is date of joining the post till the period set forth in the letter of

appointment provided that in the case of permanent appointee the appointment will last tillthe date of superannuation if not terminated earlier.

3) The appointee shall devote his whole time to the service of the Institute and will be subjectto the Conduct Rules and other relevant provisions of Rules and Regulations of theInstitute.

4) Any information obtained by appointee during or in connection with his service and thework upon which he is engaged shall be treated as secret and confidential and appointee

shall be deemed in all respects, to be subject to the Indian Official Secrets Act, 1923, as

amended from time to time.

5) During the period of his service except in respect of any period of suspension and also ofany period of leave without pay, the appointee shall be entitled subject to the provision ofthe Indian Income Tax Act a monthly salary of Rs. ……………… as amended from time

to time by the competent authority provided that if at any time the appointee proceeds on

deputation out of India, his pay and allowances during the period of his deputation will be

such as may be decided by the Board of Governors. In addition, the appointee shall drawallowances like Dearness Allowance, City Compensatory Allowance etc. as may be

admissible from time to time as per rules of the Institute.


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6) In the event of the appointee being an employee of any other IIT or any other autonomous body/ organization and governed under CPF-cum-Gratuity/ GPF-cum-Pension-cum-

Gratuity or any other Scheme, the Institute shall discharge the appropriate liabilities

towards pension contribution/ CPF contribution/ Gratuity according to the Provisions of the

Rules of the Institute subject to such modifications in those provisions as may be madefrom time to time.

In case, the appointee is an employee of the Institute he shall continue to be governed bythe CPF-cum-Gratuity Scheme or GPF-cum-Pension-cum-Gratuity Scheme whichever is

applicable as immediately prior to this appointment and shall be entitled to the benefits of

the scheme for the period of his service under this contract as per CPF/GPF General Rules.

7) Notwithstanding anything hereinbefore contained the appointee shall unless otherwisedecided by the Institute be entitled to receive the whole or in part as may be determined by

the Institute the benefits of any improvements in the revision of scale of pay and in

retirement benefits that may be effected by the Institute subject to the date of these presentsin the terms and conditions of the service of members of the branch of Institute, service to

which he may for the time being belong, the decision of the Institute in respect of suchimprovement in the terms and conditions of their service of appointee shall operate so as to

modify to that extent the provisions of these presents.

8) The appointee shall be entitled to leave as admissible to the employees of the Instituteunder the Recruitment and Service Rules as amended from time to time.

9) The appointee shall be eligible for privilege in relation to medical attendance and treatmentas provided for in the relevant Rules of the Institute.

10)

The appointee shall be paid traveling expenses for joining the Institute as admissibleto an Officer of the Central Government of equivalent rank under the Transfer T.A.Rules of the Central Government deeming the appointment of the appointee as ontransfer in the public interest.

If the appointee is required to travel in the interests of Institute work, he shall be entitled totraveling allowance on the scale provided for in the T.A. Rules of the Institute in force

from time to time. Similarly the appointee shall be entitled to leave travel concession for

visiting his hometown and anywhere in India as per the rules of the Institute.

11) Any amount received by the appointee from books and articles published by him at his costshall be left to him as an encouragement for continuing his work in that line. He would also be allowed to do consultancy and retain benefits of the same as per rules laid down by the

Board from time to time.

12) The services of appointee may during the period of agreement be terminated by theInstitute at any time by three calendar months notice in writing given at any time during

service under this contract without any cause assigned. Provided always the Institute may

in lieu of the notice herein provided to give the appointee a sum equivalent to the amountof his basic pay for three months.


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The appointee may terminate his service by giving to the Institute three calendar monthsnotice in writing.

13) In respect of any matter for which no provision has been made in this agreement the

appointee will be governed by the rules and regulations made hereinafter or anymodification thereof for the time being in force.

14) In all matters, the mutual rights and objections of he parties hereto shall be governed by theRules of the Institute, for the time being in fore, which shall be deemed to be incorporated

herein and shall be as such as part of this agreement as if they were reproduced herein, and

by the provisions of the MoA and Rules of the IIIT Society Allahabad.

IN WITNES WHEREOF on the day and the year first above written, the Director of the

Institute has hereinto set his hand and the appointee has hereinto set his hand.

Signed and delivered for the Indian DirectorInstitute of Information Technology Indian Institute of Information………….. by the Chairman, Board Technology …………………of Governors of the Institute. ………………………………

In the presence of Signature ofWitness with addresses.

Signed and delivered by the said ……………………………….appointee.

IIIT …………………………In the presence of Signature ofWitness with addresses.


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SCHEDULE – D(See Rule 10.10)

INDIAN INSTITUTE OF INFORMATION TECHNOLOGY, ALLAHABAD

MEDICAL ATTENDANCE AND TREATMENET INCLUDING REIMBURSEMENT OFMEDICAL EXPENSES INCURRED BY THE MEMBERS OF THE STAFF ONTHEMSELVES AND THEIR FAMILIES.

1) The provisions contained in this schedule shall apply to all the employees of the Institute butthey shall not apply to –

a) Those members of the staff who are on leave or deputation abroad,b) Retired members of the staff, andc) Work-charged staff, who have not put in continuous service of one year and are not

employed on monthly rates of pay, staff paid from contingencies, daily labourers and part-time employees.

2) For purpose of reimbursement of medical expenses, members of the staff shall be grouped asunder:

1) Those holding posts carrying a scale of pay, the initialsalary of which is Rs.5000/- p.m. or above except the

Secretary to the Director and Superintendents of

Sections.

Gr. A

2) The Secretary to the Director, the Superintendents ofSections and all those holding posts carrying a scale of pay, the initial salary of Rs.4000/- p.m. or above but lessthan Rs.5000/- p.m.

Gr. B

3) Those holding posts carrying a scale of pay the initialsalary of which is less than Rs.4000/- p.m.

Gr. C

3) In this schedule unless there is anything repugnant in the subject or context –

a)

“Authorized Medical Attendant” means –

1) In respect of members of the Institute belonging to Gr.A

Medical Adviser ofthe Institute and in his

absence the Medical

Officer of theInstitute.

2) In respect of members of the Institute belonging to Gr. B

3) In respect of members of the Institute belonging to Gr.C. Medical Officer of the


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Institute.

4) In respect of members of the Institute on duty or onleave in India (out-side headquarters)

a) For those belonging to

Group “A” of para

2. Chief or

Principal MedicalOfficer of

Government in a

District ofPresidency

Surgeon or

GovernmentMedical Officer or

equivalent rank in

a city.

b) For those

belonging toGroup “B” and

“C” of para 3:

Assistant Surgeon of

Govt. in a District orGovt. Medical Officer

of equivalent rank in a

city.

b) “Hospital” means the hospital recognized by the Board of Governors as hospital for the purposeof these provisions.

c) The term ‘family’ shall mean wife or husband of a member of staff, as the case may be, and parents, children and step-children wholly dependent on the members of staff.

d) The term “leave” includes vacation.

4. Cost of reimbursement of expenses incurred by the members of the staff in connection withmedical attendance and treatment of themselves and their families will be reimbursed in

accordance with the scale prescribed by the Board from time to time.

Note:- An advance for medical treatment in respect of a member of the staff or of his familywho is an indoor patient in a hospital may be granted on the same terms and conditions

as are mentioned above.

5. i) Medical attendance includes attendance at the residence of the staff or at theconsulting room of the authorized medical attendant by arrangement with him.

ii) Medical treatment means the use of all medical and surgical facilities available atthe hospital, in which the individual is treated and it includes –


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a) employment of such pathological, bacteriological, radiological or other methodsas are considered necessary by the authorized medical attendant.

b) the supply of such medicines, vaccines, sera or other therapeutic substances asare ordinarily available in the hospital;

c) the supply of such medicine, vaccines, sera or other therapeutic substances not

available in hospital but can be had in the state or state-aided hospital;d) such accommodation as is ordinarily provided in the hospital and is suited to hisstatus;

e) such nursing as is ordinarily provided to inpatients by the hospital;f) Specialist consultation on the advice of the authorized medical attendant.g) It does not include diet or provision at the request of the member of the staff of

accommodation superior to that to which he is entitled in accordance with sub-clause (d) above.

Note 1: The refund of the cost of preparations, which are not medicines but are primarily

foods, tonics, toilet preparations or disinfectants as issued by Director General of

Health Services from time to time is not admissible.

Note 2: Refund in respect of mixtures prescribed by the Authorized Medical attendant will be

allowed till such time the Institute has its own dispensary for such purposes.

Note 3: In the case of hospitals the tariffs of which indicate a flat inclusive charge per diem,

40 percent thereof should be reckoned as charges for board and lodging. Out of this

40 percent, half should be considered as charges for diet and the other half for accommodation.

Note 4: ‘Diet charges paid at Hospitals for officials drawing pay less than Rs.400/- p.m. in

ordinary cases and Rs.640/- p.m. for Tubercular and Mental diseases are allowed.

The cost of any special articles of diet not ordinarily provided by the hospitals to itsin-patients is, however, not refundable.

6. Dental treatment is not covered by the rules but if the diagnosis of the physiological or otherdisability from which a member of the staff is suffering indicates that teeth are the real source

of disturbance, he is entitled to free dental treatment provided it is of a ‘major’ kind such astreatment of a jaw bone disease wholesale removal of teeth, etc. It does not include scaling of

teeth, treatment for Pyorrhea and gingivitis or the free supply of artificial denture or treatment

from a private dentist or outside the hospital even on the advice of the authorized medicalattendant.

7.

No reimbursement of expenses for provision of spectacles is admissible.

8. No reimbursement of charges for special nursing will be admissible unless it is certified by theauthorized medical attendant and Medical Superintendent of the Hospital that their services

were absolutely essential.

Note:- Such cases of special nursing will be decided on merits having regard to the nature of

the disease and where hardship in involved. In such cases a member of the staff should


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bear up to 25 percent of his monthly pay, for the period for which special nursing was necessary the rest being borne by the Institute.

9. If the authorized medical attendant is of opinion that the case of a patient is of such a serious orspecial nature as to require medical attendance by some person other than himself, he may:-

a) send the patient to the nearest Specialist or other Govt. Medical Officer, by whom, in his

opinion medical attendance is required for the patient, or

b) if the patient is too ill to travel, summon such specialist or other Govt. Medical Officer toattend upon the patient.

10. A patient sent under clause (a) of paragraph 9 shall on production of a certificate in writing bythe authorized medical attendant in this behalf be entitled to traveling allowance for the

journeys to and from the headquarters of the specialist or other Government Medical Officer.

11. A specialist or other Govt. Medical Officer summoned under clause (b) of Paragraph 9 shall on

production of a certificate in writing by authorized medical attendant in this behalf be entitledto traveling allowance for the journey to and from the place where the patient resides.

12. Traveling allowance admissible under paragraph 9 shall be calculated as for a journey on tour but no daily allowance for halts will be admissible. If an escort be necessary on the advice of

the authorized Medical Attendant he may be paid T.A. as admissible under the Institute’s T.A.Rules.

13. Where a member of the staff or the member of his family is entitled to treatment in a hospitalfree of charge under the Schedule on the advice of the authorized medical attendant any

amount paid by him on account of such treatment shall, on production of such certificate in theform to be prescribed by the Board of Governors in this behalf, be reimbursed to him by the

Institute.

14. If the authorized medical attendant is of the opinion that owing to the severity of the illness, a patient (member of the staff) cannot be given treatment at the authorized hospitals, the patient

may receive treatment at his residence.

15. In the cases referred to in paragraph 14 of the individual receiving treatment at his residence heshall be entitled to receive towards the cost of such treatment incurred by him a sum equivalent

to the cost of such treatment as he would have been entitled, free of charge, to receive underthis schedule if he had not been treated at his residence.

Note: Claims for sums admissible under paragraph 15 shall be accompanied by a

certificate in writing by the authorized medical attendant stating:-

a) his reasons for the opinion referred to in paragraph 14 andb) the cost of similar treatment referred to in paragraph 15.

16. Members of the staff and their families will also be entitled to the reimbursement of theexpenses in connection with the treatment of tubercular diseases to the extent as is prescribed by the Board from time to time.


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17. In the case of families of members of the staff cost of special medicines (including mixture)will be reimbursable only when they are prescribed for the patient by the authorized medicalattendant when the patient is attended to either in the hospital or at the consulting room of the

authorized medical attendant when the patient is under-going treatment at the out-patients

department or as indoor patient of the hospital on the recommendation of the authorized

medical attendant.

Note i) Family of a member of the staff accompanying him on duty, leave vacation may

consult a Govt. doctor of the status of the authorized medical attendant of the

member of the staff as provided under paragraph 3(4) for the member of the staff himself;

ii) The concession contained in note (i) above is not to be given in a case where a

member of the staff while proceeding on tour, leave, vacation, takes a member of his family along with him with the intention of obtaining treatment in a place other

than at his headquarters.

18. Charges for services rendered in connection with medical attendance and/ or treatment of amember of the family of a member of the staff should be paid by him to the hospitalauthorities. The Institute will reimburse the cost of medical attendance and/ or treatment on the

production of the hospital bills, duly countersigned, save in the case of such bills of

Government hospital by the authorized medical attendant.

Note: The authorized medical attendant of the family of a member of the staff is the same as the authorized medical attendant of the member himself.

18A. The family of a member of the staff who could not be provided with living accommodationwithin the Institute campus or who is on duty or on leave in India (outside headquarter) may

receive medical treatment as an indoor or outdoor patient in a State or State aided Hospital.

19. Medical attendance and treatment by arrangement with the authorized medical attendant at aconsulting room maintained by him shall be deemed to be medical attendance and treatment

at a hospital.

20. Medical treatment shall include confinement of a lady staff member or the wife of male staffin a hospital, pre-natal and post-natal treatment at the residence of the member of the staff is

not allowed.

Note : Anesthetic fees & charges for pre-natal and post-natal treatment received at the hospital or at the consulting room of the authorized medical attendant including

the cost of medicines prescribed are reimbursable .

21. The following instructions shall also be adhered to in submitting bills for reimbursement ofmedical expenses:

i) The bills should be duly supported by requisite receipts, cash memos, prescriptions,

essentiality, certificates and other relevant documents as prescribed by the Board ofGovernors from time to time.


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SCHEDULE – E(See Rule 10.12)CONDUCT RULES

1. General

1.01 Every employee shall at all times maintain absolute integrity and devotion to duty, and also be strictly honest and impartial in his official dealings.

1.02 An employee should at all times be courteous in his dealings with other members of thestaff, students and members of the public.

1.03 Unless otherwise stated specifically in terms of appointment, every employee is a whole-time employee of the Institute, and may be called upon to perform such duties as may be

assigned to him by the competent authority, beyond scheduled working hours and on

holidays and Sundays. These duties, inter-alia, shall include attendance at meetings ofcommittees to which he may be appointed by the Institute.

1.04 An employee shall be required to observe the scheduled hours of work, during which hemust be present at the place of his duty.

1.05 Except for valid reasons and/ or unforeseen contingencies no employee shall be absentfrom duty without prior permission.

1.06 No employee shall leave station except with the previous permission of proper authority,even during leave or vacation.

1.07 Whenever leaving the station, the employee shall inform the Head of the Department towhich he is attached, or Director, if he is himself the Head of the Department, the addresswhere he would be available during the period of his absence from station.

2. Taking part in Politics and Elections

2.01 No employee shall take part in politics or be associated with any party or organizationwhich takes part in political activity; nor shall he subscribe in aid or assist in any mannerany political movement or activity.

2.02 No employee shall canvass or otherwise interfere or use his influence in connection with or

take part in any election to legislative body or local authority.

Provided that an employee of the Institute qualified to vote at such election may exercise

his right to vote but where he does so, he shall give no indication of the manner in which he proposes to vote or has voted.


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3. Connection with Press or Radio or Patents

3.01 No employee shall, except with the previous sanction of the competent authority, ownwholly or in part, or conduct, or participate in the editing or managing of any newspaper or

other periodical publications.

3.02 No employee shall, except with the previous sanction of the competent authority or anyother authority empowered by it in this behalf, or in the bonafide discharge of his duties,

participate in a radio broadcast or in any Television programme or contribute any article orwrite any letter either anonymously or in his own name or in the name of any other person

to any newspapers of periodical.

Provided that no such sanction shall be required if such broadcast or such contribution is of

a purely literary, artistic or scientific character.

Note: Subject to the restrictions noted below members of the staff are at liberty, without any

sanction as contemplated in paragraphs above, to publish their original scientific worksin journals of repute in India and abroad. If, however, they wish to indicate their official

designations in the articles they want to publish, previous sanction of the competent

authority will be necessary.

Such articles must be strictly confined to purely scientific subjects and should not touch

upon administrative matters. They shall be free from all political things. Publication of

articles relating to India's boundary areas and the tribal population in such area is prohibited without previous permission of the competent authority.

4. Criticism of the Institute No employee shall, in any radio broadcast or in any document published anonymously or in

his own name or in the name of any other person or in any communication to the press or in

any public utterance, make any statement of fact or opinion:

4.01 Which has the effect of an adverse criticism of any current or recent policy or action of theInstitute; or

4.02 Which is capable of embarrassing the relations between the Institute and the CentralGovernment or any State Government or any other Institution or Organization or members

of the public.

5. Evidence before Committee or any other Authority

5.01 Save as provided in sub-paragraph (5.03) below, no employee shall, except with the previous sanction of the competent authority, give evidence in connection with any inquiry

conducted by any person, committee or authority.

5.02 Where any sanction has been accorded under sub-paragraph (5.01) no employee givingsuch evidence shall criticize the policy or any action of the Institute or the Central

Government or any State Government


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5.03 Nothing in this paragraph shall apply to:-

5.03.01 Evidence given at any inquiry before any authority appointed by the Institute, byParliament or by a State Legislature; or

5.03.02 Evidence given in any judicial enquiry; or

5.03.03 Evidence given in any departmental enquiry ordered by the Institute authorities.

6. Unauthorized Communication of Information No employee shall, except in accordance with any general or special order of the competentauthority or in the performance in good faith of the duties assigned to him, communicate,

directly or indirectly, any official document or information to any person to whom he is not

authorized to communicate such document or information.

7. Gifts No employee shall, except with the previous sanction of the competent authority, accept or permit his wife or any other member of his family to accept from any person other thanrelations any gift or more than trifling value. The interpretation of the term 'trifling value'

shall be the same as laid down in the Government Servants Conduct Rules.

8. Private Trade Employment No employee shall, except with the previous permission of the competent authority, engage

directly or indirectly, in any trade or business any private tuition or undertake anyemployment outside his official assignments.

Provided that the above restrictions shall not apply to academic work and consultative

practice undertaken with the prior permission of the Director which may be given subject

as regards acceptance of remuneration as may be laid down by the Board.

9. Investments, Lending & Borrowing

9.01 No employee shall speculate in any business nor shall he make or permit his wife or anymember of his family to make, any investment likely to embarrass or influence him in the

discharge of his official duties.

9.02 No employee shall lend money at interest to any person nor shall he borrow money fromany person with whom he is likely to have official dealings.

10. Insolvency, Habitual Indebtedness and Criminal Proceedings

10.01 An employee shall so manage his private affairs as to avoid habitual indebtedness orinsolvency. When an employee is found liable to arrest for debt or has recourse toinsolvency or when it is found that a moiety of his salary is continuously being attached, he

may be liable to dismissal. An employee who becomes the subject of legal proceedings for

insolvency shall forthwith report full facts to the Institute.


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14.04 InterpretationThe decision of the Board on all questions relating to the interpretation of these provisions

shall be final.


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SCHEDULE-F (See Rule-32 - A)

Leave and Leave Rules

General Leave

1. Leave not a matter of RightLeave cannot be claimed as a matter of right and when the exigencies so demand leave of

any description may be refused or revoked by the authority empowered to sanction it.

2. Authority empowered to sanction LeaveApplications for all kinds of leave shall be made on the proforma prescribed therefore

whenever not prescribed on plain paper giving all necessary information.

Application for leave shall be addressed to the Chairman Board by the Director and to the

Director by other members of the staff. In the case of casual leave, application should beaddressed to the Head of the Department of the Section In-charge concerned

Leave may also be sanctioned by the Subordinate Officer to whom the power has been

delegated by the Director in that behalf.

The Board may sanction leave to the Director, but the Director can avail himself of casual

leave on his own authority.

3. Commencement and Termination of LeaveLeave shall ordinarily begin from the date on which leave as such is actually availed of and

ends on the day preceding the one on which duty is resumed.

Sundays and other holidays or the vacation may be prefixed as well as suffixed to leave,subject to any limit of absence on leave prescribed under each category of leave.

4. Combination of Leave Except as otherwise provided in the Schedule, any kind of leave under these provision may

be granted in combination with or in continuation of any other kind of leave, subject to any

limit on the aggregate period of absence as may be prescribed in such cases.

5. Grant of Leave beyond the Date of Retirement and in the event of Resignation

No leave shall be granted beyond the date on which a member of the staff mustcompulsorily retire. Provided that the authority empowered to grant leave may allow any member of the staff

who had been denied earned leave in whole or in part on account of exigencies of service,

the whole or any portion of the earned leave so denied even though it extends to a date beyond the date on which such member of the staff must compulsorily retire.

Provided further that a member of the staff whose service has been extended in the interest

of public service beyond the date of his compulsory retirement, may be granted earnedleave as under:


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5.01 During the period of extension any earned leave due in respect of the period of suchextension, and to the extent necessary the earned leave which would have been granted tohim under the preceding proviso had he retired on the due date of retirement;

5.02 After the expiry of the period of extension

a) The earned leave which could have been granted to him under the preceding proviso,

had he retired on the due date of retirement, diminished by the amount of such leave as

availed of during the period of extension;

b) Any leave earned during the period of extension as has been formally applied for as

preparatory to final cessation of his duties in sufficient time during the period ofextension and refused to him on account of exigencies of public service;

c) In determining the amount of earned leave due during the period of extension, the

earned leave, if any, admissible under the preceding proviso shall be taken into account.

Note: For the purpose of this paragraph, a member of the staff may be deemed to have been denied leave only if a sufficient time before the date on which he must compulsorily

retire or the date on which his duties finally cease he has either formally applied forleave and been refused it on the ground of exigencies of service or has ascertained in

writing from the sanctioning authority that leave if applied for would not be granted on

the aforesaid ground.

5.03 If any employee of the Institute resigns, he shall not be granted either prior or subsequent tohis resignation, any leave due to his credit provided that the Director, may, in case, grant

leave to an employee prior to his resignation if, in the opinion of the Director, thecircumstances of the case justify such grant of leave.

6. Conversion of one kind of leave into another kind a) At the request of member of the staff the sanctioning authority may convert any kind of

leave including extraordinary leave, retrospectively into leave of a different kind which

may be admissible as on the day on which the member of staff proceeded on leave; but

the member of the staff cannot claim such conversion as a matter of right.

b) If one kind of leave is converted into another, the amount of leave salary and

allowances admissible shall be recalculated and the arrears of leave salary andallowances paid or amount overdrawn recovered, as the case may be.

7. Rejoining of Duty on return from Leave on Medical GroundsA member of the staff who has been granted leave

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