TCAPApril

14-18, 2008

Assessment, Evaluation, and Research

Test SecurityTest Security

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It is each school district’s responsibility to develop and implement clear policies to detect educator and student cheating.District and state policies and procedures should take place if a breach of testing security is found to have occurred.

Test SecurityTest Security

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Test Administration Manual:Test Administration Manual:

State of Tennessee Test Security Law

T.C.A. 49-1-607

State Test Security MeasuresTest Security Guidelines for SystemsBreach of Test Security ProceduresBreach of Testing Security Report

Test SecurityTest Security

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Any information regarding the Any information regarding the content being measured on the test content being measured on the test MUSTMUST be concealed during the test be concealed during the test administration. Including but not administration. Including but not

limited to the following:limited to the following:Maps ChartsPosters Student Work Bulletin Board ItemsWriting Formulas Word ListsParts of Speech

Test SecurityTest Security

Graphic Organizers

Number LinesDefinitionsWord WallsDisplaysModels

Secure Testing Secure Testing EnvironmentEnvironment

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Appropriate Calculator UseAppropriate Calculator UseEnsure proper calculator use as Ensure proper calculator use as

outlined in outlined in the Test Administration Manual.the Test Administration Manual.

Calculators must be cleared before and after each test administration.Sharing calculators during testing is not permitted.Students may not use the following types of calculators:

pocket organizerspocket organizerscell phones, PSPs and IPODScell phones, PSPs and IPODSelectronic writing pads or electronic writing pads or input devicesinput devices

Test SecurityTest Security

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Breach of Breach of Test Security Test Security ProceduresProcedures

All Test Administration

Manuals contain a flowchart provided for guidance in

handling potential breach

of testing security

concerns.

Test SecurityTest Security

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Breach of Breach of Testing Testing Security Security ReportReport

Test SecurityTest Security

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April 14-18, 2008

TCAP Achievement TCAP Achievement K-8K-8

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All schools and districts are required to strictly adhere to the policy of administering the Achievement test in five consecutive business days during the three week testing window.

TCAP AchievementTCAP Achievement

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It is strongly recommended that an entire content area is tested in the same day due to potential student absences.Do not fill in the absent bubble if the student takes or makes up any part of the test.

TCAP AchievementTCAP Achievement

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New Time LimitsNew Time LimitsTCAP S Spring 2008 TCAP S Spring 2008 AdministrationAdministration

TCA code TCA code 49-1- 49-1-

610.NEW 610.NEW New Test to New Test to

Be Used.Be Used.

Grade 3

SUBTESTTEST ITEMS

TIME LIMIT

Science, Part 1

39 55

Science, Part 2

38 55

Social Studies, Part

139 55

Social Studies, Part

238 55

Grades 4-8

SUBTESTTEST ITEMS

TIME LIMIT

Science, Part 1

39 50

Science, Part 2

38 50

Social Studies, Part

139 49

Social Studies, Part

238 48

New Time LimitsNew Time LimitsTCAP S Spring 2008 TCAP S Spring 2008 AdministrationAdministration

TCA code TCA code 49-1- 49-1-

610.NEW 610.NEW New Test to New Test to

Be Used.Be Used.

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Test Versions Test Versions

As in the past, there are seven versions of each grade level test.

Due to a printing error, the colored bar on the spine of each test booklet is in the same position.

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Test Versions Test Versions The version number printed

on the cover of each test booklet is accurate.

Please be sure to use the version number printed on the front cover of the test booklet to code the separate answer document.

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New Answer New Answer DocumentDocument

This year, Page 1 of the 3-8 answer document (student demographic information) has been adjusted to more closely match the Gateway/End of Course answer document.

New Answer New Answer DocumentDocument

With the exception of a few minor differences, the 3-8 answer document now mirrors the Gateway/End of Course answer document in size and position of bubbles.

This has been done in an effort to help those districts who pre-code their answer documents.

3rd Grade Answer 3rd Grade Answer Document PilotDocument Pilot

About half of all 3rd graders in the state are participating in 3rd grade answer document pilot.

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Practice Answer Practice Answer DocumentDocument

Available online at:Available online at:http://www.state.tn.us/education/http://www.state.tn.us/education/assessment/doc/Grade3_Ansdoc.pdfassessment/doc/Grade3_Ansdoc.pdf

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Appropriate calculators may be used on both mathematics subtests of the 3-8 Achievement Test as per system policy.Calculator use is an allowable accommodation if the system allows all 3-8 students to use a calculator on the mathematics subtests.

CalculatorsCalculators

Page 28 of the TAM, The following types of calculators/devices may NOT be used during the test:

• Pocket organizers • Electronic writing pads or input devices • Calculators that can communicate (transfer data or

information) wirelessly with other calculators/devices • Calculators with symbolic algebra capabilities (e.g., multiply or

factor polynomials) • Examples of prohibited calculators include:

a. Casio models CFX-9970G and Algebra FX 2.0b. Hewlett-Packard models HP-40G and HP-49Gc. Texas Instruments models TI-89, TI-92, and Voyage 200

• Students may use any four-function, scientific, or graphing calculator that does not have any of the above features. The Test Administrator should verify that calculators used by the students do not have prohibited functions.

CalculatorsCalculators

Unique Adaptive Accommodation Request forms can be found in the 2006–07 TCAP Accommodations Addenda located at: www.state.tn.us/education/speced/doc/tcap_acco_agenda06-07.pdf

Unique Adaptive Unique Adaptive AccommodationsAccommodations

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Submit these forms to the Terry Wallis with the Special Education Division of the Department of Education no later than one month prior to the assessment to which they apply.Reading Aloud - “Reading Aloud Internal Test Items” to measure reading/language arts does not extend to students with 504 Service Plans.

Unique Adaptive Unique Adaptive AccommodationsAccommodations

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Student Demographic Student Demographic InformationInformation

Please carefully follow Please carefully follow the coding instructions the coding instructions for the student for the student demographic information demographic information located in the Test located in the Test Administration Manual.Administration Manual.

Incorrect, incomplete, Incorrect, incomplete, or illegible information or illegible information will result in inaccurate will result in inaccurate student data, will delay student data, will delay test processing and may test processing and may have a negative impact have a negative impact on final reports.on final reports.

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Student Demographic Student Demographic InformationInformationUse no. 2 pencil only Use no. 2 pencil only

and erase changes and erase changes completely.completely.

Check for extraneous Check for extraneous marks on answer marks on answer documents.documents.

The test The test administrator’s name administrator’s name must be written on must be written on answer document answer document EXACTLYEXACTLY as it appears as it appears on Group Information on Group Information Sheet (GIS). The same Sheet (GIS). The same name must be entered name must be entered on online SGL.on online SGL.

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Test ProcessingTest Processing““First in, first out.”First in, first out.”

Materials are processed in the Materials are processed in the order they are received.order they are received.

Scanner stops for:Scanner stops for:Last name missingFirst name missingSocial Security number

incomplete or missing

Birth date incomplete or missingMissing version numberLetters double bubbled 20

Test ProcessingTest Processing““First in, first out.”First in, first out.”

Materials are processed in the Materials are processed in the order they are received.order they are received.

Scanner stops for:Scanner stops for:Absent bubbled with answersScratch paper left in 3rd grade

scannable booklets

Torn pages and answer sheetsPost it notesGum, candy, etc.

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Alternative identification numbers Alternative identification numbers must be used when student social must be used when student social

security numbers are not available.security numbers are not available.

Alternative Identification Alternative Identification NumbersNumbers

9 + 3 digit system # + 00001 to 99999

This is the same format as stated in the Student Membership and Attendance Accountability Procedures Manual. http://www.tennessee.gov/education/schapproval/attendancemanual/

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A4 Exiting SPED since June 1, 2007 and prior to participation in the 2008 Achievement Test.

B1 Homebound Grades 3-8B4 Exiting SPED since June 1, 2006 and prior to participation in the 2008 Achievement Test.

C2 Functionally DelayedC4 DO NOT USE (vendor use only)

““State Use Only” BoxState Use Only” Box

For Spring 2008 For Spring 2008 Administrations:Administrations:

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““State Use Only” BoxState Use Only” BoxFor Spring 2008 For Spring 2008 Administrations:Administrations:

Do not code for Katrina and Rita Disaster student evacuees.

Homebound Students: Bubble B1 in the “State Use Only” Box.

The homebound student is coded at his/her school or record/enrollment. 20

““State Use Only” BoxState Use Only” BoxClarification for grades 3–8 Special Clarification for grades 3–8 Special EducationEducation:Bubble A4 in the “State Use Only” Box for any student who has exited the Special Education Program since June 1, 2007 and prior to participation in the 2008 Achievement Test.

Bubble B4 in the “State Use Only” Box for any student who has exited the Special Education Program since June 1, 2006 and prior to participation in the 2008 Achievement Test. 20

““State Use Only” BoxState Use Only” Box Functionally Delayed:Functionally Delayed:

Functionally Delayed is not an IDEA recognized category.

Functionally Delayed students are not counted as Special Education for AYP.

Do not identify Functionally Delayed students as special education students. Special Accommodations may be coded but do not mark any bubbles in the “Special Education” box. 20

““State Use Only” BoxState Use Only” Box Functionally Delayed:Functionally Delayed:

Grades 3-8: Bubble C2 for any student identified as Functionally Delayed. Fill in the circle in the box entitled “Special Accommodations” to indicate if one or more special accommodations have been used with Functionally Delayed students. Do NOT fill in any bubbles in the “Special Education” box. 20

Laura Darby

ELLELL

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Use ELL Bubble for ELL students enrolled in school for subsequent years (after the first calendar year in an American school).

English Language Learners English Language Learners (ELL)(ELL)ELL Bubble:ELL Bubble:

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In the first calendar year (less than 365 days) an ESL student is enrolled in a US school, he/she may be excluded from participation in the following portions of the TCAP Achievement Test: Language Arts/Reading and Social Studies. Beginning in 2007-2008, a recently arrived ELL student must also participate in the State's science assessments. All ELL students must participate in math and science this year.

English Language Learners (ELL)English Language Learners (ELL)

ELL/LEP Update:ELL/LEP Update:

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ELL students may have their Mathematics Achievement Test score excluded from AYP calculations if they:

are identified on the Home Language Survey as having a home language other than English, and

score limited English proficient on the Tennessee ESL Assessment (ELDA), and

are in their first year of enrollment in a U.S. school.

English Language Learners (ELL)English Language Learners (ELL)

ELL Excluded Bubble:ELL Excluded Bubble:

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Transitional ELL students are non-English language background students who were classified as ELL based on the Test of English Fluency and who have scored fluent English proficient or above on all subtests of the Test of English Fluency.

The test of English Fluency is now called the ELDA.Use the T1 Bubble for Transitional 1 the first year after scoring proficient.Use the T2 Bubble for Transitional 2 the second year after scoring proficient.

English Language Learners (ELL)English Language Learners (ELL)

Transitional Bubbles (T1 and T2):Transitional Bubbles (T1 and T2):

On page 44 of the 2008 Test Administration Manual, under English Language Learner ELL Accommodations and Exclusions…

Current Test Administration Manual lists:

http://www.state.tn.us/education/assessment/doc/2008_ELL_Accom.pdf

The correct web address is:

http://www.state.tn.us/education/assessment/doc/2007_ELL_Accom.pdf

Questions regarding ELL Accommodations should be referred to Jan Lanier (615) 741-3262 or Paula Gaddis (615) 741-3262.

English Language Learners (ELL)English Language Learners (ELL)ELL Accommodations Website Correction:ELL Accommodations Website Correction:

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Laura Darby

Questions?Questions?

9

After TestingAfter Testing

9

Paper-band the answer documents NOT to be scanned to a completed Inactive Test Material (ITM) form.

Examples: Unused pre-printed/pre-

coded/or hand coded answer documents

Damaged answer documents

Return ProceduresReturn Procedures

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Do not erase student information from answer documents submitted with ITM forms. Answer documents of students who refuse to take the test must be placed with the other students’ answer documents. This situation is not to be handled with an RI or an ITM.

Return ProceduresReturn Procedures

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Bring a copy of:School Group ListReport of IrregularityAYP Reports

Online ApplicationsOnline Applications9:00 April 22 @ 9:00 April 22 @

Tech CenterTech Center

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https://www.eval.k-12.state.tn.us/

Online Application WebsiteOnline Application Website

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https://www.eval.k-12.state.tn.us/

School/Group List (SGL)Report of Irregularity (RI)Student Demographic Data

Verification (SDDV)Faculty Student Data (FSD)TurnLeaf (Achievement

Reports)Training

Online Application Website Online Application Website Options:Options:

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School Testing Coordinators MUST enter SGL information online prior to returning test materials. Print 3 copies when process is complete.

Answer documents cannot be processed without properly completed online SGLs.

April 22: April 22: School Group School Group List (SGL)List (SGL)

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Achievement: One copy will be placed in the school’s first white box. One copy will be kept for your records and one copy kept at the district level.

When the box is opened at the warehouse, the School Shipping Order form should be on top with the printed SGL form.

April 22: April 22: School Group School Group List (SGL)List (SGL)

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RIs must be completed and placed in white boxes sent back to the state. Print 3 copies, one for your records, one for district, one to return with tests documents.The RI form is used to report a serious irregularity during testing. The RI should be used only for the irregularities listed on the RI form.

April 22: April 22: Report of Report of Irregularity (RI)Irregularity (RI)

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Other circumstances may require completion of only an Inactive Test Material (ITM) form.The sample RI in the TAM is not the latest version. The online version of the RI form has been updated to include a Medical Exemption option.

April 22: April 22: Report of Report of Irregularity (RI)Irregularity (RI)

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An answer document bubbled absent should be completed with demographic information to be scanned for each student whom you are requesting a medical exemption.

The answer document of a student for whom you have requested a medical exemption must be included with the appropriate GIS and SGL in the school’s white box.

Medical Exemption Medical Exemption Request FormRequest Form

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NEW

Medical Exemption Request Forms should only be used for severe, documented medical circumstances.

Medical Exemption Medical Exemption Request FormRequest Form

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NEW

https://www.eval.k-https://www.eval.k-12.state.tn.us/12.state.tn.us/

Step 1 – Complete, review, and sign Medical Exemption Request form.Step 2 – Attach Doctor Documentation to the Medical Exemption Request Form.Step 3 – Copy and retain a record for system use. Step 4 – Enter the information from the Medical Exemption Request on the TCAP online RI form.

Medical Exemption Medical Exemption Request FormRequest Form

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https://www.eval.k-https://www.eval.k-12.state.tn.us/12.state.tn.us/

Step 5 – Place the Medical Exemption Request in the Breach Envelope along with Breach forms and System AYP Demographic Review forms.Step 6 – Mail Breach envelope to the state via Priority Mail or FedEx.

Each request will be reviewed on a case by case basis.

Medical Exemption Medical Exemption Request FormRequest Form

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Student Demographic Student Demographic Data VerificationData Verification

SDDVSDDV

Online Online ApplicationsApplicationsMay 5 or 12May 5 or 12

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The first window beginning May 5th will be available for those systems who have all tests and required documentation completely received and processed by April 28th.

Two windows: May 5 and Two windows: May 5 and May 12May 12

Achievement (K-8) Student Achievement (K-8) Student Demographic Data Verification Demographic Data Verification

(SDDV)(SDDV)

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SDDV is to verify/correct student demographic data after it has been processed.SDDV is different for each assessment and requires a separate username and password. Achievement Writing

Reminder: Cleaner answer documents generate fewer errors.

Student Demographic Student Demographic Data Verification Data Verification

(SDDV)(SDDV)

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Faculty Student Faculty Student Data Data

FSDFSD

Online Online ApplicationsApplications

May ???May ???

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Faculty Student Data is the name given for the process of claiming students in order to generate teacher effect. It is required by law.

Faculty Student Data (FSD) – Students receiving Special Education services must be excluded from teacher rosters. Students with 504 plans must be included.

Achievement Achievement Faculty Student Data (FSD)Faculty Student Data (FSD)

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Faculty Student Data Online process was put in place to replace a bubble sheet of all the students names for each teacher.Window of time to claim students is limited. Each district will be notified by e-mail when their data is available for claiming students.

Achievement Achievement Faculty Student Data (FSD)Faculty Student Data (FSD)

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AchievementAchievement

Individual Profile Reports (IPR) and student labels will be printed and shipped to school districts. All other reports are available on TurnLeaf website. Link to this website available through Online Applications: https://www.eval.k-https://www.eval.k-12.state.tn.us/12.state.tn.us/

ReportsReports

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TurnLeaf TurnLeaf (TCAP (TCAP Achievement Reports):Achievement Reports):

–Requires additional log-in to access

–Re-rostering option added –Available mid-June

ReportsReports

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Online Online ResourcesResources

Questions?Questions?

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