Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de...

Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail

Safety Groups Program 101

WSIB Liason: Lisa Carter

[email protected]

1


Safety Groups Program Objectives & Benefits ■ Prevention initiative ; eliminate workplace injuries, illnesses

and fatalities

■ Collective approach to health & safety

■ Success achieved through pooling of resources, mentoring and sharing of best practices

■ Utilize the 5-step Health & Safety Management System

■ Incentive to develop sustainable health & safety programs

■ Rewards are demonstrated through achievements in health & safety

■ Potential WSIB premium rebate with no surcharge

2


Firm Commitment

■ To participate:

■ Personal commitment of senior manager/owner

■ Complete application form annually

■ Schedule 1 paying premiums to WSIB

■ Participate for 1 full year

■ Register for only 1 safety group

3


Firm Commitment

■ Attend at least 3 meetings

■ Complete Workplace assessment

■ Complete Action Plan, progress reports and year-end reports

■ Implement 5 steps for 5 elements

*failure to complete these results in automatic withdrawal from the group

4


Firm Commitment

■ Complete all SG requirements

■ If selected participate in validation audit (10% of firms)

■ Document activities

■ Implement the elements to all branches, locations, and rate groups under the registered account number

■ Participate in sharing of group rebate

■ Accept a visit from PSHSA consultant

Sponsor has right to take action if firm is not meeting program commitments

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Firm Commitment

■ Difficulty meeting requirements –request extra coaching

■ Withdraw from group:

■ Within 10 days of the first meeting (no claim history)

■ After that date & anytime up to the end of the year (no rebate , claim history remains)

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Firm Commitment■ Work with JHSC or another committee/team

■ Ensure the same person attends at least 3 meetings

■ Choose elements that can reduce workload, e.g. :

■ Align with MoL initiatives

■ reduction of WSIB costs

■ new legislation

■ H&S gaps

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Firm Commitment

■ Have a plan to complete all elements and include this in your action plan

■ Network with other members and organizations

■ Utilize Sponsor support and website

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Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail9


Element Requirements■ The Element Requirements Chart will be used in the Safety

Group Validation Audit Process. Firms will be measured against the Requirements Chart.

■ Each Element includes Resources to assist in the development of the standards. They are for reference only.

■ The Requirements chart outlines the minimum requirements. We encourage firms when and if possible to exceed the minimum requirements by incorporating best practices and improving workplace safety culture.

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Choosing Your Elements■ Start with (Year 1) Workplace Assessment

■ This Self-assessment will help to identify strengths & weaknesses of your H&S programs

4 categories

■ –Leadership

■ –Organization

■ –Recognition & Assessment

■ –Controls

■ …

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Closer look at choosing your elements

■ 1 Common Element

■ 1 RTW Element (pg 48-50)

■ 1 Leadership Element (page 22-25)

■ 1 Organization or Recognition & Assessment element (page 26-36).

■ Choose other elements from Control Activities (page 36-47)

Select 5 elements that are achievable and will have an impact on your health and safety performance.

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Building Your Foundation

13

LeadershipOrganization

Rec & Asses

Control


Other element

■ Elements that are not in the guidelines must be approved by WSIB consultant

■ Element must be health and safety related an valid to your company.

■ Element is not a sup-part of other program

■ Indicate how element refers to specific hazard in your workplace

■ Provide an outline on how you will apply the 5-steps

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This is everyone’s program

■ Keep records of elements worked on in the 5 years ensure you do not repeat elements!

■ Organized the elements systematically. Anyone should be able to manage the program.

■ Back up your records.

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2012Safety GroupApplication

WP ASSESSMENT

& ACTION PLAN

PROGRESS#1 PROGRESS

#2

YEAR END REPORTS:•YR END ACHIEVEMENT•YR END MAINTENANCE

Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec

20122012

Implement 2012 Action Plan:Complete the “5-Step Management System” for 5 elements

Implement 2012 Action Plan:Complete the “5-Step Management System” for 5 elements

2010 Program Year

Meeting #3Orientation Meeting #1 Meeting #2 Meeting #4


Validation Audit Process■ 10% of each group are selected to verify the Year-

end reports

■ On-site audit by a Safety Groups Program Consultant

■ Evidence based audit of the 5-Step Management system

Methodology includes:

■ Documentation review

■ Interviews (management and workers)

■ Observation of the workplace

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up to

4%6%Max..

up to

1%= +

Achievement PerformanceGROUP REBATE

For improvements toLTI frequency rate

For improvementsto severity rate

+For successful

program implementation

• Frequency & Severity improvement must exceed preset performance threshold. • Achievement score is subject to a performance improvement threshold of 0.5/2 or rebate reduced by half.• Performance calculated by comparing the two most recent years with two prior years.• An employer with a traumatic fatality in the program year will be disqualified from the Safety Group rebate.

*Based on Group premiums paid

2012 Rebate Formula

up to

1%


5 1

42

3

Written Standard

Communication

Training

Evaluate

Acknowledge Success &

Make Improvements

5-Steps to Managing Health & Safety


Step 1 - Set Standards pg. 11

■ Written statements outlining H&S expectations – policy statements - management’s

expectations – procedures - step by step instructions

for particular tasks or processes – safe work procedures - written

directions that include health & safety in the work processes

■ Must Include the points in the “Element Requirement Chart” – page 22

■ Meet minimum legal requirements■ Current date and signed

Health & Safety

Standards should answer the 5 W’s and How


Step 2 – Communicate pg. 13

■ General awareness of H&S elements■ Ensure that everyone knows and understands what

is expected of them and what they can expect of others

■ Many different ways to communicate:– staff meetings– safety talks– print or electronic notices – memos, newsletters, e-

mails– Posters/notices– Payroll stuffer

Did they read it???

Maintain records of how you communicated each element


Step 3 – Train pg 14■ Managers, supervisors and

workers attain the knowledge and skill to do the work safely

■ Training methods:

– During orientation training

– Planned training sessions for specific staff

– Demonstrations by supervisors

– Observing another co-worker (mentoring or buddy system)

Health & Safety

Training records/certificates required for each element


Step 4 – Evaluate pg. 16■ Are your Safety Group standards working ? How do you know?

■ Compare actual workplace activities to your written health & safety standards and expectations

■ What are the out comes? (Inspection items actioned), (incident reports completed)

■ Keep track and document your evaluation process & analysis

■ There are many different ways to evaluate:– Analysis of observations/inspections/plant or job-site audits

– Survey of employees – interviews or questionnaire

– Statistical review & analysis - i.e. WSIB information

– Review and analysis by JHSC

– Management review and analysis

– Third party assessment and analysis

Credit given even if evaluation outcome is negative


Step 5 – Make Improvements & Acknowledge Success pg. 18

Based on results of your Evaluation:

■ Identify the gaps…■ & develop a continuous

improvement plan.■ Recognize participation

SafetyAlways

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