Writing III3rd class : 16th of march 2014

Agustien Mulyantini – agustien1808@gmail.com

Universitas Terbuka Korea Selatan

Course Introduction

Text book : Writing 3, Rahmat Budiman, Universitas Terbuka 2011 Tutorial module consists of 9 parts but will be cover in 8 classes.

Class 1 : Descriptive Paragraph Class 2 : Personal Letters Class 3 : Business Letters Class 4 : Basic Essays Class 5 : Narrative 1 Class 6 : Narrative 2 & Comparative Class 7 : Cause and Effect Class 8 : Argumentative

Tutorial method: Online (Justin TV or Ustream) and In class Grading Components

Task 1, Task 2, and Task 3 Participation Final Exam

Course material can be found at Portal UT Korea

Module 3 – Business Letters

Used in formal situations

Formal language must be used

Diction (word selection), has to be picked carefully in order to show respect to the person we send the letter to

Three types of business letters

Complaint letters

Memos

Letters to the editor

The purpose of this unit are that you are expected to be able to write business letters

Unit 1 – Complaint LettersWRITING: Writing Complaint LettersThere are some steps in writing a complaint letters, they are:

Know who you are writing to

Never write in anger or emotionally

Never wait more than a week

Type it, don’t write

Know who you are addressing, be specific in your opening address\

Be direct

Drive home your facts

Don’t embellish, stick with the fact

Explain what you want to accomplish, but don’t be unrealistic

Let them know what you plan to do if your issues are not addressed

Give contact information

Thank the person reading your letter in advance

Model for Complaint Letter:

GRAMMAR : Simple Past and Past Progressive Tense

FORM Simple Past [VERB+ed]

USE 1 Completed Action in the Past

USE 2 A Series of Completed Actions

USE 3 Single Duration

GRAMMAR : Simple Past and Past Progressive Tense

USE 4 Habit in the Past

IMPORTANT “When clauses” happen first

Clauses : groups of words which have meaning but not complete sentences. When clauses is clauses begin with the word “when”.

ACTIVE/PASSIVE Simple Past

GRAMMAR : Simple Past and Past Progressive Tense

FORM Past Progressive [WAS/WERE] + [VERB + ing]

IMPORTANT

Clauses with the Past Continuous usually start with while. While expresses the idea “during the time”.

USE 1 Interrupted Action in the Past

USE 2 Specific Time as an Interruption

IMPORTANT

GRAMMAR : Simple Past and Past Progressive Tense

USE 3 Parallel Actions

USE 4 Atmosphere

USE 5 Repetition and Irritation with Always

GRAMMAR : Simple Past and Past Progressive Tense

IMPORTANT Non-Continuous Verbs/Mixed Verbs

ACTIVE/PASSIVE Past Continuous

Unit 2 – MemosWRITING: Writing Memos Memos are used either in a formal an informal situation

You will learn business memos

Business memos are more formal and complicated than informal memos, but the intention is same

Parts of memo:

1. Heading Segment

2. Opening Segment

The purpose of a memo is usually found in the opening paragraph and is presented in three parts:

The context, is the event, circumstance, or the background of the problem you are solving

The specific assignment or task, you should describe what you are doing to help solve the problem

The purpose of the memo, gives your reason for writing it and forecast what is in the rest of the memo

3. Closing Segment

Model of Writing Memo:

GRAMMAR : Future Tense

Concentrate on the future simple, the future continuous, be going to, the present continuous and the present simple

Shall/will are used when we want to say that we are willing to do something in the future:

I shall/will tell you the way the machine works.

Shall/will future is used to describe future speculations and possibilities:

Stephanie thinks Manchester United will win the match.

Will future describes instant decisions which had no previous plan:

We forgot to install Jim’s computer. I’ll give him my notebook.

Two actions in the future, one happening before the other can happen. The first action has present perfect, the second has the future tense:

My mom will send me some money as soon as she has read my letter.

The Future Continuous [shall/will + be + present participle]

Be going to

The Present Continuous

The Present Simple

Unit 3 – Letters to the EditorWRITING: Writing Letters to the Editor

Usually written to express idea, comment, opinion, or share experience about something that might happen to anyone else

Tips in writing letters to the editors:

Letters to the editors should be written short

Always try to refer the article you are responding

Be concise and stick to the point

Always be polite, do not say someone’s name or get nasty in anyway

Feel free to use humor if it is needed

GRAMMAR : Gerund, to infinitive and infinitive

Gerund

A noun formed from a verb, ends with –ing. Gerunds function as nouns. Gerunds will be subject, subject complements, direct object, indirect objects, and object of prepositions.

To infinitive

Gerund, to infinitive or infinitive without to

Gerund, to infinitive or infinitive without to

EXERCISE

Activity 1 unit 1

Activity 3 unit 2

Activity 4 unit 3

LANGUAGE IN USE: choosing between gerunds and infinitives page 3.43