Academic 2016

Student Enrolment

Day 1

Integrated National Education Information System (iNEISTM)

Tasks to be done before Enrolment

Please ensure the following are complete:

Transfer Students are up to date.Withdraw Students are up to date.Manage Student Clearance is done.Manage Graduating Student is done.Manage Student Progression is done.

Instructions for Student Enrollment

• Download the document from iNEIS portal:

http://ineis.moe.gov.bn/mod/page/view.php?id=48

*It can be found at the end of the page. Or: http://ineis.moe.gov.bn/pluginfile.php/399/mod_page/content/5/Manage%20Student%20Enrollment_v0.1.pdf

Task need to be done

• Day 1o Student Term Activation for 2016 (1610)o Create Student Block

• Day 2o Create Class Blocko Merge Blockso Verify Class Roster

• Roles Involved: School Student Registrar

Student Term Activation

Term Activate Students

1. Navigate: Records and Enrollment > Term Processing > Term Activation > Term Activation Batch Process

2. Click Add a New Value tab

4. Click Add button

3. Enter Run Control IDFormat: TERM_1610_CareerEg: TERM_1610_PRIM, TERM_1610_PRES

Term Activate Students

5. Enter the Acad Career6. Enter the Actvtn Term as 16107. Enter your Campus

8. Click Process Control tab

Term Activate Students

9. Select Yes for Eligible to Enroll

10. Click on Run button

Term Activate Students

11. Ensure box is checked for Term Activation

12. Click on OK button

Term Activate Students

13. Click Process Monitor link

Note: Take note of the Process Instance no.

Term Activate Students

14. Click Refresh at interval times until: i. Run Status indicates Success and ii. Distribution Status indicates Posted

15. Click Details link

Term Activate Students

16. Click View Log/Trace link

17. Click .out link

Term Activate Students

18. In the log file, scroll down to ensure students are “Activated” for Term 1610.

Create Student Block

Student Block Naming Convention

Student Block Code: SSSS-YLCCC

SSSS = School CodeDashY = Academic Year (E.g. 2015 = 5, 2016 = 6)L = Level (E.g. Year 1 = 1, Year 9 = 9)CCC = Class Section (E.g. A, B, C )

Example:-1071-62A for campus 1071, Year 2016, Class 2A-3001-67A for campus 3001, Year 2016, Class 7A

Create Student Block1. Navigate: Records and Enrollment > Enroll Students > Block Enrollment > Create Student Block

2. Click Add a New Value tab

4. Click Add button

3. Enter Student Enrollment BlockFormat: SSSS-YLCCCEg: 1001-61A, 3001-67A

Create Student Block – Adding New Students

5. Enter the Description

7. Click on “+” button to add new student

8. Click Save button

6. Enter Student ID

Academic 2016

Student Enrolment

Day 2

Integrated National Education Information System (iNEISTM)

Task need to be done

• Day 2o Create Class Blocko Merge Blockso Verify Class Roster

• Roles Involved: School Student Registrar

Class Block Naming Convention

Class Block Code: SSSS-YLCCCT#

SSSS = School CodeDashY = Academic Year (E.g. 2015 = 5, 2016 = 6)L = Level (E.g. Year 1 = 1, Year 9 = 9)CCC = Class Section (E.g. A, B, C )

T# = Term (E.g. T1 = Term 1, T2 = Term 2)

Example:-1071-62AT1 for campus 1071, Year 2016, Class 2A, Term 1-3001-67AT1 for campus 3001, Year 2016, Class 7A, Term 1

Create Class Block1. Navigate: Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block

2. Click Add a New Value tab

4. Click Add button

3. Enter Class Enrollment BlockFormat: SSSS-YLCCCT#Eg: 1001-61AT1, 3001-67AT1

Create Class Block

5. Enter the Description6. Enter

the Term

7. Enter the Class Nbr

8. Tick the Action Date checked box and enter the Action Dt

9. Click the Save button

Note: Make sure you tickAction Date, Closed Class, Class Permission, Requisites, Unit Load

How to get Class Nbr

1. From the Class Nbr lookup button

OR

2. From Query Viewer

Create Class Block – Get Class Nbr

1. Click on Class Nbr lookup button

2. Select Course Subject as Year

3. Select Course Career

4. Click Search button

Create Class Block

5. Click select class button

Note: Find the correct Class Section

Get Class Nbr

1. Navigate: Reporting Tools > Query > Query Viewer

2. Enter the query: MOE_ENRL_STATUS

3. Click HTML link

Get Class Nbr

4. Fill in all the fields and click View Results

MOE01

1610

1

Merge Block Enrolment

Merge Block Enrolment

1. Navigate: Records and Enrollment > Enroll Students > Block Enrollment > Block Enroll Merge

2. Enter the Student Block

4. Click Merge button

3. Enter the Class Block

Merge Block Enrolment

5. Click Submit button

6. Click Retrieve button

Note: Request Status will change to Success or Error. If it is Error do step 6.

Merge Block Enrolment

6. Click DETAIL button

7. View the Messages at the end of the page

Type of Merge Error Messages1. Already enroll in class

• Ignore this because student is already in class hence if user merge the block for second time it will be error.

 

2. Time scheduling conflict

1. The time for that class is the same with other class. User will need to go back to the class block and tick the "Time conflict" box for that class nbr. Save and merge again.

• Maximum unit load

2. Go back to the class block and tick the "Unit load" box for that class nbr. Save and merge again.

 

• First Date to Enroll has not been reached - not enrolled

• This means the action date occurs before the term start. You will need to go back to the class block and change the “Action Dt” to the first day of the term start date. Save and merge again.

Type of Merge Error Message

5. Student not found on career term table

• Student is not term activated. If this happens to a batch of student, user will need to be term activate the student by batch. If it happens to 1 - 5 student, just term activate the student individually. Steps can be found at http://help.ineis.moe.gov.bn/ad/ad_3.1.php

6. Invalid access enrollment transaction

• User does not have enrollment security. Contact the help desk and ask them to give the user enrollment security.

 

5. Non-associated related class component CLS

• Contact iNEIS team and state the class nbr. This is a system error.

Verify Class Roster

Verify Class Roster1. Navigate: Curriculum Management > Class Roster > Class Roster

2. Enter Term as 1610

3. Enter Class Nbr

3. Click Search button

Verify Class Roster

Generate Attendance Roster

• Roles Involved: School Student Registrar and Class Teacher

• Please refer to Online Help:

http://help.ineis.moe.gov.bn/at/at_1.1.php

under Manage and Record Attendance Roster

Do at own time

• Create new Student Block for Elective/Optional Subject Classeso Secondary School, Sixth Form, Sport School

• Update existing Class Block for Core Subject Classeso Pre School, Primary, Secondary, Sport School

• Create new Class Block for Elective/Optional Subject Classeso Secondary, Sixth Form, Sport School

Optional Class and Student Block Naming Convention

Class Block Code: SSSS-YLCCCXXXT#

SSSS = School CodeDashY = Academic Year (E.g. 2016 = 6, 2017 = 7)L = Level (E.g. Year 9 = 9, Year 11 = 11)CCC = Class Section (E.g. A, B, C )XXX = Subject (E.g. Mathematics = MAT, English = ENG)T# = Term (E.g. T2 = Term 2, T3 = Term 3)

E.g. 3002-69BDRMT1 for campus 3002, Year 2016, class 9B, Subject Drama, Term 1

ONLY applicable for Secondary, Sixth Form, Sport School

End of Presentation

Thank You