In compliance with the Americans With Disabilities Act (ADA), all public meetings held by Blackhawk Technical College District are accessible to persons with disabilities. Any person wishing to attend who needs special accommodations should call (608) 757-7772 no less than 24 hours prior to the meeting time. Blackhawk Technical College Annual and Regular District Board Meeting July 9, 2018 Central Campus – Administrative Center – Board Room 4:30 PM AGENDA 4:30 p.m. - Prior to the start of the Board meeting, District Board members will have an opportunity to participate in a demonstration on the use of MyEdChoice to deliver instruction. MyEdChoice is a flexible learning option which allows students to choose to receive the non-lab instructional content in the classroom at a set class time, live during class time using video conferencing, or online at any time. The demonstration will be held in Rooms 1500 and 1502. Enc. #1 1. Oath of Office for New and Reappointed Board Members Enc. #2 2. Election of Officers of the Board for the 2018-19 Fiscal Year (Annual Business – Action) a. Chair b. Vice Chair c. Secretary d. Treasurer 3. Public Comment Members of the public who, during the portion of the meeting set aside for public comment, raise issues not on the agenda may be invited back to repeat their comments at a later Board meeting when the subject is properly noticed on the agenda. 4. Special Reports 5. Information/Discussion Enc. #3 a. Financial Statement (Information – Renea Ranguette) b. President’s Report (Dr. Tracy Pierner) 1. Community Engagement Update 2. Review of College Events 3. Upcoming Events 4. Other Communications
Transcript
In compliance with the Americans With Disabilities Act (ADA), all public meetings held by Blackhawk Technical College District are accessible to persons with disabilities. Any person wishing to attend who needs special accommodations should call (608) 757-7772 no less than 24 hours prior to the meeting time.
Blackhawk Technical College Annual and Regular District Board Meeting
July 9, 2018 Central Campus – Administrative Center – Board Room
4:30 PM
AGENDA 4:30 p.m. - Prior to the start of the Board meeting, District Board members will have an opportunity to participate in a demonstration on the use of MyEdChoice to deliver instruction. MyEdChoice is a flexible learning option which allows students to choose to receive the non-lab instructional content in the classroom at a set class time, live during class time using video conferencing, or online at any time. The demonstration will be held in Rooms 1500 and 1502. Enc. #1 1. Oath of Office for New and Reappointed Board Members Enc. #2 2. Election of Officers of the Board for the 2018-19 Fiscal Year (Annual
Business – Action) a. Chair b. Vice Chair c. Secretary d. Treasurer 3. Public Comment Members of the public who, during the portion of the meeting set aside for
public comment, raise issues not on the agenda may be invited back to repeat their comments at a later Board meeting when the subject is properly noticed on the agenda.
4. Special Reports 5. Information/Discussion Enc. #3 a. Financial Statement (Information – Renea Ranguette) b. President’s Report (Dr. Tracy Pierner) 1. Community Engagement Update 2. Review of College Events 3. Upcoming Events 4. Other Communications
Blackhawk Technical College District Board July 9, 2018 - Agenda Page 2 6. Annual Meeting Business Enc. #4 a. Designation of Date, Place, and Time of Regular Meetings of the Board
for the Ensuing Year (Annual Business – Action) Enc. #5 b. Designation of District’s Official Newspaper (Annual Business – Action) Enc. #6 c. Naming of Wisconsin Technical College District Boards Association
Delegate and Committee Representatives: - Designation of Board of Director Delegate (Annual Business – Action) - Designation of External Partnerships Committee Representatives (Annual Business – Action) - Designation of Internal Best Practices Committee Representatives (Annual Business – Action) - Designation of Bylaws, Policies & Procedures Committee
Representative (Annual Business – Action) - Designation of Awards Committee Representative (Annual Business – Action) Enc. #7 d. Designation of Depositories for the Blackhawk Technical College District
(Annual Business - Action) Enc. #8 e. Designation of Legal Counsel for the Blackhawk Technical College
District for FY 2018-19 (Annual Business – Action) Enc. #9 f. Designation of Auditor for the Blackhawk Technical College District
(Annual Business – Information) 7. Consent Agenda Consent Agenda items will be approved in one motion; however, any Board
member may ask that any individual item be acted on separately. Enc. #10 a. Approval of Combined Minutes of the Public Hearing on the Fiscal Year
2018-19 Budget and Regular Meeting Held on June 20, 2018 (Action)
Enc. #11 b. Approval of Current Bills (Action – Renea Ranguette) Enc. #12 c. Approval of Contract Training (Action – Dr. Zahi Atallah)
Blackhawk Technical College District Board July 9, 2018 - Agenda Page 3 Enc. #13 d. Confirmation of Administrative Employment Contract Issued for the
Position of Grants Administrator (Kristin Hesselbacher) (Action – Brian Gohlke)
Enc. #14 e. Confirmation of Limited-Term Instructional Employment Contract Issued
for the Position of Welding Instructor (Shaun Walker) (Action – Brian Gohlke)
Enc. #15 f. Acceptance of Resignation (Julie Patrick) (Action – Brian Gohlke) Enc. #16 g. Acceptance of Intent to Retire (Patrick Lane) (Action – Brian Gohlke) 8. Action Items Enc. #17 a. Selection of 2018 Distinguished Alumni Award Nominee (Action – Dr.
Tracy Pierner) Enc. #18 b. Approval of Three-Year Facilities Plan (Action – Renea Ranguette) 9. Committee Reports Finance Committee Barbara Tillman, Chairperson No June Meeting Held No July Meeting Scheduled Committee-related item follows Enc. #19 a. Consideration of Resolution Authorizing the Issuance of $2,900,000
General Obligation Promissory Notes, Series 2018B, of Blackhawk Technical College District, Wisconsin (Action – Renea Ranguette)
Personnel Committee Rick Richard, Chairperson Enc. #20 Meeting Held 6/20/18 (Minutes Enclosed) Action Taken No July Meeting Scheduled Committee-Related Item Follows Enc. #21 b. Approval of Compensation for Blackhawk Technical College Faculty
Federation for Fiscal Year 2018-19 (Action – Brian Gohlke) 10. New Business
Blackhawk Technical College District Board July 9, 2018 - Agenda Page 4 Enc. #22 a. Enrollment Report (Information – Dr. Jon Tysse) Enc. #23 b. BTC Foundation Donation Report (Information – Joe Newborn) Enc. #24 c. 2018-19 Outcomes Based Funding Report (Information – Dr. Tracy
Pierner)
11. Other Business a. District Boards Association Summer Meeting – July 13-14, Green Bay b. ACCT Leadership Congress – October 24-27, New York 11. Future Agenda Items At the conclusion of regular agenda business, the District Board will adjourn to a closed session pursuant to Wis. Statutes 19.85 (1)(c) for the purpose of continuing the process for the annual review of the President. Any action which might result from the closed session will be taken upon reconvening in open session, scheduled for action in open session at the next regular meeting, or scheduled for action at a special meeting called on notice. 12. Approval of President’s Compensation for Fiscal Year 2018-19 and Approval
of Contract Extension (Action – Board Chairperson)
ENCLOSURE #1 1. Oath of Office for Reappointed Board Members
Ms. Traci Davis (Employer Member) was reappointed to a three-year term, ending June 30, 2021. Ms. Rachel Andres (Employee Member) and Mr. Steven Pophal (School District Administrator Member) were appointed to three-year terms ending June 30, 2021. Each will be required to sign the attached written oath prior to conducting business, which is required by Wisconsin Statutes.
OATH OF OFFICE STATE OF WISCONSIN COUNTY OF ROCK
I, the undersigned, who have been appointed to the office of Technical College
District Board Member for the Blackhawk Technical College District but have not yet
entered upon the duties thereof, swear that I will support the Constitution of the United
States and the Constitution of the State of Wisconsin, and will faithfully discharge the
duties of said office to the best of my ability, so help me, God.
_________________________________
Subscribed and sworn to before me this ______ day of _________, 20_____ ________________________________ Jacqueline J. Pins, Notary Public My commission expires 9/25/21
ENCLOSURE #2 2. Election of Officers of the Board for the 2018-19 Fiscal Year (Annual Business - Action) In April 2018, Board members were asked to complete the Board Members Interests for
2018-19 form for use in determining individual interests with regards to the election of officer positions at the July meeting. A form containing a compilation of the interests submitted is attached.
a. Election of Chair Mr. Eric Thornton has served as the Chair of the Board for the past two years. The
Chair of the Board may not serve for more than two successive years. There are no statutory requirements for any of the other offices.
Dr. Pierner will call for nominations for Chair of the Board for the 2018-19 fiscal
year. In the case of more than one nomination for any office, a secret ballot will be used. Following the election, the newly elected Chair will continue with the elections for
the following offices. b. Election of Vice Chair Ms. Barbara Tillman has served as Vice Chair for the past year. c. Election of Secretary Mr. Laverne Hays has served as Secretary of the Board for the past year. d. Election of Treasurer Mr. Rick Richard has served as Treasurer of the Board for the past year.
Because of the early mailing date for the July Board meeting, the June 2018 Finance
Statement was not available for inclusion in the packet. The Finance Statement will be provided at the meeting.
ENCLOSURE #4 6. Annual Meeting Business
a. Designation of Date, Place, and Time of Regular Meetings of the Board for the Ensuing Year (Annual Business - Action)
In recent years, the BTC District Board has held its regular meeting on the third Wednesday of each month, beginning at 5:00 PM. Board meetings may be changed during the course of the year by Board action. An exception is the Annual meeting of the Board, which is statutorily mandated to be held on the second Monday in July.
Regular Board meetings are held in the Administration Building at Central Campus. For the 2018-19 fiscal year, it is proposed that the following regular Board meetings be held at alternate locations:
• October 17, 2018 – BTC’s Advanced Manufacturing Training Center, Room 117 • March 20, 2019 – BTC’s Monroe Campus, Rooms 413 and 414
For a number of years, the August Board meeting has been held on the same date as the Board’s annual retreat. The date of the retreat is Thursday, August 16, 2018. Action is requested to establish the August 2018 meeting date/time as August 16 at 3:00 PM at the Janesville Country Club in the Galbraith Room. A final request is to take action at this time to set the Board meeting date for July 2019. According to Wisconsin Statutes, the annual organizational meeting of the local Board must be held on the second Monday in July, which will be July 8, 2019. Rather than holding two meetings during July, it has been our practice to combine the annual organizational meeting of the Board and the regular July meeting of the Board.
Please check your calendars for conflicts. Formal Board action will be necessary to establish the dates, time, and location of meetings to be held during Fiscal Year 2018-19.
ENCLOSURE #5 6. Annual Meeting Business
b. Designation of District's Official Newspaper (Annual Business - Action)
It has been the practice of the District to rotate the official newspaper designation among the Janesville Gazette, the Beloit Daily News, and The Monroe Times for a two-year period. The Janesville Gazette has been the District’s official newspaper for FY 2016-17 and 2017-18. The Monroe Times was the official newspaper in 2015-16 and 2014-15. Next in rotation would be the Beloit Daily News. Action is necessary this year to designate the Beloit Daily News as the official newspaper of the District for Fiscal Years 2018-19 and 2019-20.
ENCLOSURE #6 6. Annual Meeting Business
c. Naming of Wisconsin Technical College District Boards Association Delegate and Committee Representatives:
- Designation of Board of Director Delegate (Information)
The Board of Directors of the Wisconsin Technical College District Boards Association (DBA) is divided into two groups, resulting in eight members being elected each year for two years. The bylaws of the Association specify that each district board select a representative to serve as the delegate to the Boards Association. The delegate votes on behalf of his/her district. There is no limit on terms served on the Board of Directors. The Board of Director Member/Delegate should plan to attend the Fall Planning Meeting on Friday-Saturday, August 24 (evening) and 25, 2018, at the Concourse Hotel in Madison, and regular board meetings in conjunction with DBA quarterly meetings, with this year’s board meetings scheduled for the following dates—July 13-14 (Green Bay), October 12-13 (Appleton), January 17-18, 2019 (Madison), and April 12-13, 2019 (Fond du Lac).
Laverne Hays has served as Blackhawk's delegate for the past year. He has one-year remaining on his current term. COMMITTEE REPRESENTATIVES:
In addition, the District Boards Association requests that the representatives to the four standing committees also be selected at this time. Every Board member is asked to serve on a committee. The Association is requesting the assignment of up to four (4) members to the External Partnerships and Internal Best Practices Committees and one (1) member for each of the remaining two committees.
- Designation of External Partnerships Committee Representatives (Action)
- Designation of Internal Best Practices Committee Representatives (Action)
- Designation of Bylaws, Policies and Procedures Committee Representative (Action)
- Designation of Awards Committee Representative (Action)
A copy of the committee descriptions is attached as well as a list of current committee designees and alternates.
WISCONSIN TECHNICAL COLLEGE DISTRICT BOARDS ASSOCIATION 2018-19 TECHNICAL COLLEGE DISTRICT REPRESENTATIVES
2017-18 2018-19 Blackhawk Technical College
District Name Chairperson of the Board Eric Thornton Vice-Chairperson of the Board Barbara Tillman Secretary of the Board Laverne Hays Treasurer of the Board Rick Richard BOARD DELEGATE & STANDING COMMITTEES
Board of Director Member (July 2017 through June 2019) Laverne Hays External Partnerships Committee Representatives Traci Davis (up to 4 members) Dr. Karen Schulte Malik Surani Eric Thornton Internal Best Practices Committee Representatives Mark Mayer (up to 4 members) Rick Richard Barbara Tillman Bylaws, Policies & Procedures Committee Representative Laverne Hays Awards Committee Representative Tom Heeg
District Boards Association Committee Descriptions
External Partnerships Committee This committee would work to better understand innovative initiatives, external challenges, and emerging opportunities for collaboration, while building understanding and strengthening relationships between trustees and local, state, and national leaders. The committee would dialogue with local, state, and national strategic partners including but not limited to:
• K-12 leaders • Employer-partners • Chamber officials • County board members • Presidents Association • Higher education leaders • Association of Community College Trustees • Community and Faith-Based Organizations • Other stakeholders and partners
Through its work, the committee would advocate on behalf of the colleges, as well as serve as a conduit of information, to help inform our ongoing advocacy efforts with policymakers. The External Partnerships Committee would receive periodic briefings from the chair of the Presidents’ Association External Partnerships Subcommittee, in order to facilitate and coordinate the work of the two committees. This committee would also be responsible for generating programming input for Association staff to develop for in-service sessions. Each district would be asked to appoint one to four members to serve as part of the External Partnerships Committee.
Internal Best Practices Committee This committee would share and discuss best practices information internal to the technical college system on topics of interest to the members. Past topics that might be appropriate for this committee could include:
• Board and Association best practices around new member orientation; • “Boardsmanship,” or how to be effective at the board table, legal and ethical parameters,
and other skillsets; • Human resources and employee compensation best practices; • Student services best practices (mental health, veterans services); • Instructional services best practices (career pathways, credit for prior learning, Promise
programs); and • Other emerging trends and topics
With support from staff, the committee co-chairs would be expected to set agendas, facilitate dialogue and small-group breakout discussions as needed, and solicit input from members on topics of interest or possible projects. Led by the co-chairs, the Internal Best Practices
Committee would also be responsible for generating programming input, suggesting topics for Association staff to develop for in-service sessions. Each district would be asked to appoint one to four members to serve as part of the Internal Best Practices Committee.
Bylaws, Policies and Procedures Committee The Bylaws, Policies and Procedures Committee, as set forth in Article IX of the Bylaws, reviews the Association’s Bylaws, Policies and Procedures and recommends changes to the Board of Directors when appropriate. The Committee has additional specific assignments:
• At the Board of Directors’ request, develop a select list of major issues on which the Board of Directors may request member consideration.
• At the request of the Board of Directors, committee chair, or an individual unit member of the Association, review a proposed resolution or proposed change in the corporate bylaws, policies or procedures for the purpose of recommending whether the proposed language will accomplish the desired effect and/or whether the proposed change would require amendment of any other portion of the corporate bylaws, policies, or procedures.
Awards Committee The Awards Committee has responsibility for identifying and recognizing:
• Board Member of the Year; • Technical Education Champion (TECh) Award recipients; • Media Award recipients; • Distinguished Alumni of the Year;
The Board of Directors shall approve an awards rating committee. Each unit member district will select its own member to review and rate nominations for the Association awards program. Members will serve in this role for one year and can be re-appointed indefinitely. The Committee will determine, select the recipients of, and deliver the corporation’s annual awards. The members will select award recipients by rating official award nominations, and Association staff will announce the nomination period for each award. At the end of the nomination period, the Association will provide committee members with a slate of nominees eligible for the award and with corresponding nomination materials. Committee members will rate the nominations according to criteria for each award. The Association will then tabulate the results of the award rating and announce the winner. When possible, awards will be presented at the next quarterly meeting of the Association. Committee members will be expected to rate awards during a time period outside of the Association meetings.
ENCLOSURE #7
6. Annual Meeting Business
d. Designation of Depositories for the Blackhawk Technical College District
(Annual Business – Action)
The attached resolution designates the financial institutions in which District funds will be deposited, disbursements made, and available funds will be invested. It also names the individuals who will be granted authority to make transactions for FY 2018-19.
The authorizing signatures will need to reflect the signatures of any new officers of
the Board.
BOARD RESOLUTION
RESOLVED BY THE BOARD OF THE BLACKHAWK TECHNICAL COLLEGE DISTRICT, A WISCONSIN TECHNICAL COLLEGE DISTRICT, WITH PRINCIPAL OFFICES LOCATED AT 6004 S. County Road G, Janesville, Rock County, Wisconsin, that the following named banking institutions:
Checking and Depository Institutions Blackhawk Bank of Beloit and Town Bank of Monroe for the purpose of depositing funds in accordance with Section 34.05 of Wisconsin State Statutes and disbursing funds in accordance with Section 66.0607 of Wisconsin State Statutes. Investment Depositories Town Bank, Monroe, WI; First Community Bank, Milton, WI; Mid-America Bank, Janesville, WI; Blackhawk Bank, Beloit, WI; First National Bank & Trust Company, Beloit, WI; Anchor Bank, Janesville, WI; Associated Bank, Janesville, WI; Chase Bank, Janesville, WI; BMO Harris Bank, Janesville, WI; U. S. Bancorp, Madison, WI; Johnson Bank, Janesville, WI; and State of Wisconsin Local Government Investment Pool, Madison, WI; be, and the same hereby are designated as investment depository banks of Blackhawk Technical College District for the purpose of purchasing investments in accordance with Section 66.0603 of the Wisconsin State Statutes;
FURTHER RESOLVED, that there be authorized to sign checks, drafts, certificates and other orders, purchased in the name of the Blackhawk Technical College District, the following named persons, and that for withdrawal of any funds the facsimile or specimen signatures, as indicated below, of any two (2) of the following named persons shall be required:
Chairperson of the Board Treasurer of the Board President/District Director Tracy Pierner Vice President of Administrative Services Renea Ranguette Controller Gerri Downing
FURTHER RESOLVED, that the Secretary is authorized and directed to furnish said banking
institutions a certified copy of the Resolution, and facsimile signatures for the Chairperson and Treasurer and specimen signatures for the President/District Director and Vice President of Finance & College Operations, and that said banking institutions shall be entitled to rely thereon until written notice to the contrary is received. ________________________________ Signed and sealed this _______ Chairperson of the Board day of ______________, 2018. ________________________________ ______________________________ Treasurer of the Board Secretary of the Board ________________________________ President/District Director
Affix School Seal ________________________________ Vice President of Administrative Services ________________________________ Controller
ENCLOSURE #8
6. Annual Meeting Business
e. Designation of Legal Counsel for the Blackhawk Technical College District for FY 2018-19 (Annual Business – Action)
The District has employed Attorney Michael Aldana of Quarles & Brady LLP, Milwaukee, for labor relations and general higher education legal issues, and Attorney David Moore of Nowlan & Mouat LLP, Janesville, for local legal issues regarding general land issues and local disputes and contracts. They are paid on an hourly basis for work performed. Letters of engagement have been obtained from each of these firms. The College also reserves the right to utilize the services of additional legal counsel when circumstances warrant. For Fiscal Year 2018-19, it is our recommendation these attorneys again be designated as legal counsel for the Blackhawk Technical College District.
ENCLOSURE #9
6. Annual Meeting Business
f. Designation of Auditor for the Blackhawk Technical College District (Annual Business – Information)
In April 2014, the District awarded a three-year audit contract to Wipfli LLP of Eau Claire for the fiscal years ending 2014, 2015, and 2016, with two one-year optional renewals for fiscal years ending 2017 and 2018. The second option renewal has been executed. This annual business item is being brought to you for information purposes; no action is required.
Regular Meeting
of the
Blackhawk Technical College District Board
June 20, 2018
Minutes
The regular meeting of the Blackhawk Technical College Board was held on Wednesday, June 20, 2018, at the BTC Administrative Center, 6004 S. County Road G, Janesville, in the Board Room. The following members were present: Barbara Tillman, Vice Chairperson; Laverne Hays, Secretary; Rick Richard, Treasurer; Tom Heeg; Mark Mayer; Dr. Karen Schulte; and Malik Surani. Board members absent: Eric Thornton, Chairperson; Traci Davis. Staff present: Dr. Tracy Pierner; Renea Ranguette; Dr. Zahi Atallah; Brian Gohlke; Jackie Pins; Dr. Jon Tysse; and Andy McGrath (Public Hearing only).
Vice Chairperson Tillman opened the public hearing on the FY 2018-19 budget at 4:30 p.m.
The proposed budget for FY 2018-19 was presented. Operating Revenue Assumptions: 1) Property taxes are based on a valuation which is estimated to increase 2.5% and a Net NewConstruction increase of $150,000. 2) State aid is predicted to be flat (Outcomes Based Funding (OBF) and Formula Funding). A communication was received recently which provided the OBF for the upcoming year; BTC’s funding will decline. A budget mod will be brought forth in August to reflect the decline in state aid funding. 3) A decrease is projected for State grants in the amount of $60,867 (related to WAT grants). 4) Enrollment for credit-bearing instruction is predicted to remain level with FY18. 5) The FY19 tuition rate increased 1.5%. 6) Federal grants will reflect a decrease of $237,205 as a result of AEFL funding and the end of TAACCCT grants. 7) Institutional revenue is anticipated to increase due to business & industry contracts, interest income, and miscellaneous revenues. Total operating revenue is projected to be $30,447,400, which reflects an increase of 0.6% from FY18. Operating Expense Assumptions: 1) Within personnel, salary and wages reflect a net increase of 2.1%. 2) Employee benefits reflect a reduced OPEB contribution and no change in contributions for other benefits; the net change reflects an increase of 0.3%. 3) Non-personnel reflects a decline within budgets and an increase of $20,000 to contingency. Beloit Center building and administrative expenses have been removed from budget. The net change within non-personnel reflects a decrease of 4.4%. Total proposed operating expenses will be $30,404,400, or an increase of 0.6% from FY18. The Operating Fund Balance is proposed to close in years 2017-18 and 2018-19 at $10,600,000 after all designations have been allocated. Capital funding sources for FY19 include bond proceeds of $2,900,000, grants and donations of $64,257, interest income of $7,659, and a draw on fund balance of $1,396,479 for completion of the water main loop project in July. Total resources are $4,348,395, not including the potential sale of the Center for Transportation Studies facility. Based on an estimate 2.5% increase in equalized valuation, the total operational and debt service levy would be $15,085,491, which reflects a 1.7% increase to the total levy. The total property tax mill rate is projected to be 1.19366, which reflects a 0.8% decrease to the total mill rate change. The FY 2018-19 budget reflecting all Funds totals $52,478,706.
ENCLOSURE #10
Blackhawk Technical College District Board Minutes June 20, 2018 Page 2
As there were no additional questions/comments, Vice Chairperson Tillman closed the Public Hearing at 4:52 p.m.
Vice Chairperson Tillman called the regular meeting to order at 5:01 p.m.
Vice Chairperson Tillman called for Public Comment. There was none.
Vice Chairperson Tillman called for Special Reports. BTC retiree Gail Pauletto was recognized for 16½ years of service to the District. Outgoing Board members Dr. Karen Schulte and Tom Heeg were recognized for their
dedication and service to the District Board.
Vice Chairperson Tillman called for Information/Discussion items. The May financial statement was reviewed. Dr. Pierner presented the President’s monthly report. Community engagement activities included: the third group of students is now going through the United Alloy Welding Academy; Sheldon Newkirk was honored at a luncheon as the Beloit Rotary Teacher of the Month; a presentation on the pipeline initiative was made at a committee meeting for the Greater Beloit Economic Development Corp.; attended the UW-Rock County student housing forum; met with Beloit City officials and Public Library Director regarding a long-term vision for BTC programming at the Beloit Library; a group from Janesville Noon Rotary toured the AMTC; the National Center for Supply Chain Automation (an NSF project) toured AMTC; met with Badger State Ethanol; was invited to attend the Dare to Dream event – Joe Newborn participated; Matt Urban attended a recent Monroe School District initiative; attended SWWDB meeting; attended the Party at the Pits event; and, was contacted by Assoc. Builders & Contractors, who are interested in HVAC apprenticeship and initiatives. College events held included: graduation ceremonies; CPI Team report-out for spring 2018; Strategic Plan year-end overview provided in Town Hall Meeting; Professional Development Day break-out sessions which provided in-depth detail on the Strategic Plan project teams’ work; a risk analysis was conducted for College security; attended RUHS graduation; and, attended a Rock Internship orientation event. Upcoming events included: Leadership Team retreat on July 10 and our Chinese contact will be here on July 25 with an investor interested in development of student housing in downtown Janesville. Other communications included: fall 2018 enrollment update; and, notification has been received that the College’s Outcome Based Funding being received in FY19 will reflect a decline. Dr. Pierner reviewed the 2017-18 State of the College Report and answered questions. Executive leadership presented an update on Strategic Plan Year 1 initiatives/projects. Vice Chairperson Tillman called for the Consent Agenda. It was moved by Mr. Richard and seconded by Mr. Surani to approve the consent agenda, which included the minutes of the Regular Meeting held on May 16, 2018; current bills from the
Blackhawk Technical College District Board Minutes June 20, 2018 Page 3 month of May – Voucher #00264358 to and including #00264644 and direct deposit expense reimbursements in the total amount of $557,018.95 (includes student related payments), a payroll total for the month of May of $873,202.29, payroll tax wire transfers for the month of May of $388,493.48, other wire transfers for the month of May of $42,824.08, WRS wire transfers for the month of May of $147,068.21, P-card disbursements for the month of May of $175,763.99, a bond payment for the month of May of $0, and a health insurance wire transfer for the month of May of $293,140.94, for a grand total of $2,477,511.94; 32 training contracts negotiated since the last meeting totaling $134,996; acceptance of three resignations – Peter Mizera, Chief Information Officer, effective May 21, 2018, Mark Prosser, Welding Instructor, effective June 29, 2018, and Kevin Purcell, Criminal Justice Instructor, effective the end of the Spring 2018 semester; confirmation of an administrative employment contract issued to Jennifer Thompson for the position of Marketing & Communications Manager at a salary of $77,000, effective July 2, 2018; confirmation of a non-instructional employment contract issued to Rachel Jorgenson for the position of LTE Mental Health Counselor at a salary of $77,100, effective June 18, 2018; and confirmation of an administrative employment contract issued to Gary Saganski for the position of Dean – Manufacturing, Apprenticeship, Technology, & Transportation at a salary of $116,000, effective August 8, 2018.
Motion carried.
Vice Chairperson Tillman called for Action Items. It was moved by Mr. Mayer and seconded by Mr. Heeg to approve revisions to Board
Policy E-222 - Sexual Misconduct, as presented.
Motion carried. It was moved by Mr. Richard seconded by Dr. Schulte to approve the 2017-18 Remission
of Out-of-State Tuition Report, as presented.
Motion carried unanimously. An updated Facilities Master Plan was presented for approval. The Plan is the detailed
work which was completed by a Strategic Plan project team. Broad-based input was received from employees, students, and RUHS students to gain insight into facilities’ needs. Based on the input received, a brainstorming session, vetting of ideas generated, determining viability of ideas, and prioritization of ideas were done. The information was then shared with employees for additional feedback. Proposed projects line up well with the long-term debt service plan and could be completed in a five-year timeframe. Projects and prioritized order were reviewed. No major projects within the plan would begin prior to the FY 2019-20. Discussion followed.
It was moved by Mr. Richard and seconded by Mr. Surani to approve the Facilities Master
Plan, as presented.
Motion carried.
Blackhawk Technical College District Board Minutes June 20, 2018 Page 4
Suspension of the Pharmacy Technician program was recommended by Administration. Enrollment numbers have been low for many years. In addition, feedback from advisory committee members and the WTCS Apprenticeship Education Director indicates the entry point for pharmacy technicians is either through an apprenticeship program or a streamlined training option, without a credential required in Wisconsin.
It was moved by Mr. Surani and seconded by Mr. Heeg to approve suspension of the
Pharmacy Technician Program.
Motion carried. Vice Chairperson Tillman called for Committee Reports. The Finance Committee did not meet in May or June. Finance-related items were presented for approval. It was moved by Mr. Mayer and seconded by Mr. Hays to adopt the resolution to create district reserves and establish reservations of fund balances.
Motion carried unanimously. The proposed Fiscal Year 2018-19 Budget was presented at a Public Hearing prior to the start of the regular Board meeting. No one from the public was in attendance. There were no questions raised at the Hearing. The District Board was asked to adopt the Budget as presented. It was moved by Mr. Hays and seconded by Mr. Heeg to approve the attached resolution to adopt the 2018-19 Budget for the Blackhawk Technical College District in the total amount of $52,478,706, with the amount of $15,085,490 to be generated from local tax sources.
Motion carried unanimously. Mr. Richard reported the Personnel Committee met earlier in the evening and will present its recommendation with regard to approval of superior performance awards. It was moved by Mr. Mayer and seconded by Mr. Hays to approve the superior performance recognition awards, as recommended.
Motion carried unanimously.
Vice Chairperson Tillman called for New Business. An update was provided on the Monroe Agricultural Training Center project. Due to significant changes within the steel industry, no bids were received during the original bid process. The steel package was rebid, with one bid received. Bids units (trades) varied greatly from budget estimates and resulted in the bid total exceeding the revised project budget of $546,000. Subsequent work has been done to modify the project plan to bring the project within budget.
Blackhawk Technical College District Board Minutes June 20, 2018 Page 5 Construction documents are being revised to reflect the recommended changes. The project is scheduled for rebid in Fall 2018 with an early spring 2019 construction start. Vice Chairperson Tillman called for Other Business.
A reminder was provided on the District Boards Association Summer Meeting in Green Bay on July 13-14.
Vice Chairperson Tillman called for Future Agenda Items. Attendance at the ACCT Conference was requested for future discussion. It was moved by Mr. Surani and seconded by Mr. Mayer to adjourn the meeting at 7:47 p.m. Laverne E. Hays
Secretary
ENCLOSURE #11 7. Consent Agenda b. Approval of Current Bills (Action – Renea Ranguette)
The June bills include Voucher #00264645 to and including #00264894 and direct deposit expense reimbursements in the total amount of $814,106.02 (includes student related payments), a payroll total for the month of June of $879,083.41, payroll tax wire transfers for the month of June of $224,207.73, other wire transfers for the month of June of $18,460.79, WRS wire transfers for the month of June of $154,313.71, P-card disbursements for the month of June of $224,472.61, a bond payment for the month of June of $0, and a health insurance wire transfer for the month of June of $282,321.40, for a grand total of $2,596,965.67.
Blackhawk Technical College
BILL LIST SUMMARYPeriod Ending June, 2018
Starting Check Number 00264645Ending Check Number 00264894 Plus Direct Deposits
YTD TOTAL $ $970,288 $1,308,465 $2,914,462 $1,367,255 $15,141
Historical Reference1. FY 2014-15 - WAT Grant total: $179,200; Transcripted Credit contracts with high schools total: $597,6652. FY 2015-16 - WAT Grant total: $117,606; Transcripted Credit contracts with high schools total: $900,167; HSED contracts with high schools total: $47,4383. FY 2016-17 - WAT Grant total: $147,804; Transcripted Credit contracts with high schools total: $2,408,840; HSED contracts with high schools total: $32,1744. FY 2017-18 - WAT Grant total: $300,167; Transcripted Credit contracts with high schools total: $693,632; HSED contracts with high schools total: $20,240 5. FY 2018-19 - WAT Grant total: $10,443; Transcripted Credit contracts with high schools total: $ ; HSED contracts with high schools total: $
FY 2017-18
1st Qtr.
2nd Qtr.
3rd Qtr.
4th Qtr.
FY 2014-15 FY 2015-16 FY 2016-17
CONTRACT TRAINING APPROVED BY BTC BOARD
FY 2017-18
ENCLOSURE #13 7. Consent Agenda
d. Confirmation of Administrative Employment Contract Issued for the Position of Grants Administrator (Kristin Hesselbacher) (Action – Brian Gohlke)
Kristin Hesselbacher has been issued an administrative employment contract for the position of Grants Administrator at an annual salary of $72,500, effective July 1, 2018. Ms. Hesselbacher holds a Master’s degree in Public Health from the University of Hawaii at Manoa, a Bachelor’s degree in Psychology from University of Illinois at Urbana-Champaign, and an Associate degree in General Education from Highland Community College, Freeport, Illinois. For the past 4½ years she has been employed as the part-time Grant Writer at BTC. Prior employment includes positions as: self-employment as a Grant Writing Consultant; Project Coordinator at the School District of Janesville; Parenting Specialist at Lutheran Social Services; and Community Health Educator and WIC Counselor at Stephenson County Health Department. Confirmation of Ms. Hesselbacher’s contract are requested.
ENCLOSURE #14 7. Consent Agenda
e. Confirmation of Limited-Term Instructional Employment Contract Issued for the Position Welding Instructor (Shaun Walker) (Action – Brian Gohlke)
Shaun Walker has been issued a limited-term instructional employment contract for
the position of Welding Instructor at a salary of $60,000, effective August 22, 2018. Mr. Walker has 20 years of experience in welding and cutting many types of metals
with simple and/or higher technology welding power sources and has been a Certified Welding Inspector and Educator through the American Welding Society since 2009. For the past five (5) years he has been an adjunct Welding Instructor at Madison College. His occupational experience includes 17 years with EK Machine, Fall River, as a Certified Welder, Lead Welder, Salary Supervisor, Welding Manager.
Confirmation of Mr. Walker’s limited-term employment contract is requested.
ENCLOSURE #15 7. Consent Agenda
f. Acceptance of Resignation (Julie Patrick) (Action – Brian Gohlke) Julie Patrick, Associate Degree Nursing Instructor, has submitted her resignation,
effective June 30, 2018. It is our recommendation you accept the resignation with regret and with best
wishes for future endeavors.
ENCLOSURE #16 7. Consent Agenda
g. Acceptance of Intent to Retire (Patrick Lane) (Action – Brian Gohlke) Patrick Lane, Criminal Justice Instructor, has submitted his intent to retire at the
end of the Fall 2018 semester, after 24 years of service to the College. Acceptance of the intent to retire is recommended.
ENCLOSURE #17 8. Action Items a. Selection of 2018 Distinguished Alumni Award Nominee (Action – Dr. Tracy
Pierner)
Each year, the Wisconsin Technical College District Boards Association seeks candidates for the Distinguished Alumni Award. This award recognizes a technical college alumnus who has demonstrated the value of a technical college education through career advancement, community service, continued personal and professional growth and support of the technical college system. This year’s nomination from Blackhawk Technical College is David Hataj, a graduate of the Machinist Apprenticeship program. Dave is a true testament to life-long learning. He began his educational career at Blackhawk Technical College in the Machinist’s Apprenticeship program while learning his trade at Edgerton Gear under his father. He went on to receive his Bachelor’s Degree, Social Sciences at the University of California, Irvine; Master’s Degree, Theology & Family Business Systems from Regent College in Vancouver, B.C., Canada; and finally, a Doctor of Transformational Leadership Degree from Bakke Graduate University, Dallas, Texas, where he currently serves on the Board. As the current President and co-owner of Edgerton Gear, Inc., Dave has served the past 25 years in his family business. Through Dave’s leadership, Edgerton Gear has become an example of a business with a culture that empowers people to make decisions that affect their work and creates a vision in employees for the significant contribution they make to the world through their calling in their workplace. Edgerton Gear is dedicated to combining historical craftsmanship with the world’s newest technology, manufacturing the highest quality components for over 50 years. Dave has been an outstanding advocate for technical education—from offering scholarships to high school students seeking to further education in the trades or a manufacturing field to investment of significant time, energy, and resources into a variety of initiatives tied to the expansion of technical education. In 2014, he was recognized by Edgerton School District with the Golden Apple Award for his key contributions to the District and for his commitment and vision to the value of technical education. He is active in the Youth Apprenticeship and Registered Apprenticeship Programs and serves on BTC’s CNC Advisory Committee. Additionally, Edgerton Gear has hosted students for Manufacturing Day. His commitment to developing the talent pipeline in the skilled trades is evident through his creation of the “Craftsman with Character” program, a program he developed to address young people not entering skilled trades fast enough to replace an aging workforce. In partnership with the Edgerton School District, this offering
is for local high school juniors and seniors. The uniquely created, 16-week customized curriculum, which is anchored by a Craftsman’s Code (https://www.craftsmanwithcharacter.org), blends traditional classroom instruction, worksite mentorship, and exposure to programs at Blackhawk Technical College, into a single experiential learning model. Following the completion of the Craftsman with Character course, students are eligible to apply for a paid summer internship to further immerse themselves in Edgerton Gear’s culture. Following a summer internship, students may then be eligible for a paid Youth Apprenticeship while earning school credit. BTC is partnering with Edgerton Gear and Edgerton School District to transform The Craftsman with Character course into a dual credit offering. The program has gained significant momentum and growth and is now being offered at other School Districts within BTC’s region. Dave has been a guest speaker around Wisconsin, speaking to employers and educational institutions on the value, success, and need for the “Craftsman with Character” program as we look ahead to the future and the skilled labor shortage. Dave and his wife have a strong commitment to the community. Together, they have served extensively in Honduras, focusing on community transformation through the education and mentoring of young people. Additionally, they offer paid leave for employees who volunteer their time to charitable causes. Edgerton Gear supports numerous community service organizations such as: Edgerton Teen Center, Pregnancy Helpline, Wisconsin Lion’s Camp, Edgerton Community Outreach, Wisconsin Badger Camp, and Pure Water for the World. We are very honored to forward to the District Board the name of Dave Hataj as our nominee for the 2018 Distinguished Alumni Award. Action is requested to forward this nomination to the Wisconsin Technical College District Boards Association for the 2018 Distinguished Alumni Award, which will be presented at the October Association meeting in Appleton.
b. Approval of Three-Year Facilities Plan (Action – Renea Ranguette)
The Three-Year Facilities Plan provides the means by which the Wisconsin Technical College System (WTCS) Board monitors all of the construction and major remodeling projects statewide. Each district is required to provide an annual update to the Facilities Plan to the WTCS Board by August 1. Enclosed is a draft of the Blackhawk Technical College’s Three-Year Facilities Plan for July 1, 2018 – June 30, 2021. District Board action is needed to approve the Plan and to submit the document to the WTCS Board by August 1, 2018.
Blackhawk Technical College Three-Year Facilities Plan
July 1, 2018-June 30, 2021
Serving Rock and Green Counties
Blackhawk Technical College is an Equal Opportunity Employer and Educator
BLACKHAWK TECHNICAL COLLEGE 2018-2021 THREE-YEAR FACILITIES PLAN
TABLE OF CONTENTS Section I – Executive Summary ............................................................................ 1 Section II – Existing Facilities ................................................................................ 2 Section III – Three-Year Project Summary ........................................................ 3-5
Blackhawk Technical College Three Year Facilities Plan
Section 1 – Executive Summary Dissolution/Construction/Remodel The College desires to optimize operations by relocating automotive technician and diesel technician training programs at its Central Campus location. The Center for Transportation Studies is currently being marketed for sale. If sold, the proceeds from this sale will support the construction of a new diesel training facility and remodel of existing vacant space to serve as the automotive technician training lab. Since this construction and remodel are dependent upon the sale of the Center for Transportation Studies, no timeline is provided. Acquisition/Construction Land will be acquired near or adjacent to the Central Campus to support the construction of an outdoor training track for public safety emergency vehicle operations and commercial truck driver training program needs. Remodeling Existing student support space will receive minor remodel to open the area for integrated library and student support spaces within this area. Research demonstrates the consolidation of these services supports student success while also improving operational efficiency in the delivery of these services. Student services administrative area will be redesigned to align with guided pathways best practices for supporting new and returning students. Capital Improvements The total amount of capital improvements anticipated over the next three years as indicated in Section 3 of the Plan is up to $1,675,000. Significant capital improvement projects budgeted for the next three fiscal years include roof replacements; mechanical system replacements; parking lot repairs and replacement; building exterior, grounds and landscape maintenance; electrical upgrades and repairs; water and sewer system upgrade and repairs; interior and exterior door replacements; and carpet, lighting, & ceiling tile replacement. Annually, BTC anticipates interior and exterior painting, and minor upgrades to classrooms.
1
Section 2 - Existing Facilities
CampusCentral 75.00 291,452
Monroe 3.00 24,023
Center for Transportation Studies 5.00 30,846
LocationAdvanced Manufacturing Training Center 105,100
Center for Transportation Studies 20,644 897 432 8,873 30,846
50,513,768$
12/31/2018
15 Plumb Street, Milton, WI 53563 5/21/2023
1900 Center Avenue, Janesville, WI 53547
1740 Highway 14, Janesville, WI 53545 4,850,010$
For leased facilities, in summary form, identify by campus salient information including location, total lease area, and lease expiration date.
Lease
Replacement Value6004 Prairie Road, Janesville, WI 53547
ExpirationLease Area
(sq ft)
5,298,005$
Address
210 4th Avenue, Monroe, WI 53566
Total Area (sq ft)
Site Size (Acres)
Three Year Facilities Plan
Location (Address)Building
For owned facilities, in summary form, identify by campus salient information including location, land area, and total building area.
2
Blackhawk Technical College Three Year Facilities Plan
Section 3 – Three Year Project Summary 2018-2019 Acquisition/Construction
Purchase of land to support future construction of an outdoor training track to support the public safety emergency vehicle operations and commercial truck driver training needs. Estimate: $450,000
Remodeling
Minor remodel of student support spaces to encompass library resource center for expanded service to students and improved operational efficiency. Estimate: $200,000
Capital Improvements
A total of $675,000 is projected for capital improvements in the 2018-2019 fiscal year. Some of the significant improvements planned include:
Classroom, learning lab, and support space updates Plumbing updates HVAC equipment & building system control replacements Energy system updates Parking lot and grounds improvements
3
2019-2020 Acquisition/Construction
Construction of an outdoor training track in support of emergency vehicle operations and commercial truck driver training program needs is planned at this time. Estimate: $1,000,000
Remodeling
None planned at this time.
Capital Improvements
A total of $500,000 is projected for capital improvements in the 2019-2020 fiscal year. Some of the significant improvements planned include:
Roof replacements Classroom, learning lab, and support space updates Plumbing updates HVAC equipment & building system control replacements Parking lot and grounds improvements
4
2020-2021 Acquisition/Construction None planned at this time. Remodeling
Remodel of student services administrative space in support of guided pathways best practices support for students. Estimate: $700,000
Remodel college commons to support large events held on campus and bring in more natural light to this high use area of the campus. Estimate: $800,000
Capital Improvements
A total of $500,000 is projected for capital improvements in the 2020-2021 fiscal year. Some of the significant improvements planned include:
Roof replacements Classroom, learning lab, and support space updates Plumbing updates HVAC equipment & building system control replacements Parking lot and grounds improvements
5
ENCLOSURE #19 9. Committee Reports
a. Consideration of Resolution Authorizing the Issuance of $2,900,000 Geneeral Obligation Promissory Notes, Series 2018B, of Blackhawk Technical College District, Wisconsin (Action – Renea Ranguette)
The Fiscal Year 2018-19 budget includes $2,900,000 for annual capital building & grounds improvements and movable equipment. The authorizing resolution for the borrowing of $2,900,000 for building improvements and movable equipment is attached. If approved, the actual borrowing will occur in August following the publishing of the resolution and subsequent to the passage of the statutory referendum time period. The second resolution to award the sale on the borrowing would be presented to the full Board at the August meeting. Approval to borrow requires a majority of the quorum. A roll call vote will be necessary.
QB\52952261.1
Resolution
RESOLUTION AUTHORIZING THE ISSUANCE OF $2,900,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2018B, OF
BLACKHAWK TECHNICAL COLLEGE DISTRICT, WISCONSIN
WHEREAS, Blackhawk Technical College District, Rock and Green Counties, Wisconsin (the “District”) is presently in need of $685,000 for the public purpose of financing building remodeling and improvement projects and $2,215,000 for the public purpose of financing the acquisition of movable equipment; and
WHEREAS, the District Board deems it necessary and in the best interest of the District to borrow the monies needed for such purposes through the issuance of general obligation promissory notes pursuant to the provisions of Section 67.12(12), Wis. Stats.;
NOW, THEREFORE, BE IT:
RESOLVED, that the District shall issue general obligation promissory notes in the amount of $685,000 for the public purpose of financing building remodeling and improvement projects; and be it further
RESOLVED, that the District shall issue general obligation promissory notes in the amount of $2,215,000 for the public purpose of financing the acquisition of movable equipment; and be it further
RESOLVED, THAT:
Section 1. Note Authorization. The District shall issue the general obligation promissory notes authorized above in the aggregate principal amount of $2,900,000 and designated “General Obligation Promissory Notes, Series 2018B” (the “Notes”), the proceeds of which shall be used for the purposes specified above in the amounts authorized for those purposes.
Section 2. Notice to Electors. The District Secretary shall, within ten (10) days hereafter, cause public notice of the adoption of these resolutions to be given to the electors of the District by publishing notices thereof in The Janesville Gazette, the official District newspaper published and having general circulation in the District, which newspaper is found and determined to be likely to give notice to the electors, such notices to be in substantially the forms set forth on Exhibits A and B hereto.
2 QB\52952261.1
Section 3. Official Statement. The District Secretary shall cause an Official Statement to be prepared by Robert W. Baird & Co. Incorporated. The appropriate District officials shall determine when the Official Statement is final for purposes of Securities and Exchange Commission Rule 15c2-12 and shall certify said Statement, such certification to constitute full authorization of such Official Statement under this resolution.
Adopted this 9th day of July, 2018.
Chairperson
Attest: Secretary
QB\52952261.1
EXHIBIT A
NOTICE
TO THE ELECTORS OF:
Blackhawk Technical College District, Wisconsin
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a meeting duly called and held on July 9, 2018, adopted pursuant to the provisions of Section 67.12(12) of the Wisconsin Statutes, a resolution providing that the sum of $685,000 be borrowed through the issuance of general obligation promissory notes of the District for the public purpose of financing building remodeling and improvement projects.
A copy of said resolution is on file in the District Office, 6004 South County Road G, Janesville, Wisconsin, and is available for public inspection weekdays, except holidays, between the hours of 8:00 A.M. and 4:00 P.M.
The District Board need not submit said resolution to the electors for approval unless within 30 days after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the standards set forth in Sec. 67.12(12)(e)5, Wis. Stats., requesting a referendum thereon at a special election.
Dated July 9, 2018.
BY ORDER OF THE DISTRICT BOARD
District Secretary
QB\52952261.1
EXHIBIT B
NOTICE
TO THE ELECTORS OF:
Blackhawk Technical College District, Wisconsin
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a meeting duly called and held on July 9, 2018, adopted pursuant to the provisions of Section 67.12(12) of the Wisconsin Statutes, a resolution providing that the sum of $2,215,000 be borrowed through the issuance of general obligation promissory notes of the District for the public purpose of financing the acquisition of movable equipment.
A copy of said resolution is on file in the District Office, 6004 South County Road G, Janesville, Wisconsin, and is available for public inspection weekdays, except holidays, between the hours of 8:00 A.M. and 4:00 P.M.
The District Board need not submit said resolution to the electors for approval unless within 30 days after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the standards set forth in Sec. 67.12(12)(e)5, Wis. Stats., requesting a referendum thereon at a special election.
Dated July 9, 2018.
BY ORDER OF THE DISTRICT BOARD
District Secretary
BLACKHAWK TECHNICAL COLLEGE
Personnel Committee Wednesday, June 20, 2018
Central Campus – Board Room
MINUTES
Members Present: Rick Richard, Chair Tom Heeg Dr. Karen Schulte
Members Absent: Malik Surani Eric Thornton
Other Board Present: Barbara Tillman Laverne Hays Mark Mayer
BTC Staff Present: Dr. Tracy Pierner, Brian Gohlke, Jackie Pins
Chairperson Richard called the meeting to order at 4:16 p.m. He indicated the Committee would adjourn to a closed session pursuant to Wisconsin Statutes 19.85 (1)(c) for the purpose of discussion related to superior performance awards. The Committee would reconvene in open session at approximately 4:25 p.m. No action would be taken in closed session. Any action which might result from the closed session will be taken in open session, scheduled for action in open session at the next regular meeting, or scheduled for action at a special meeting called on notice.
It was moved by Mr. Heeg and seconded by Mr. Hays to adjourn to a closed session pursuant to Wisconsin Statutes 19.85 (1)(c) for the purpose of discussion related to superior performance awards.
The roll was called and the following voted affirmatively: Mr. Hays, Mr. Mayer, Mr. Richard, Dr. Schulte, Mr. Heeg, and Ms. Tillman.
Motion carried.
Dr. Pierner, Mr. Gohlke, and Ms. Pins remained in closed session.
It was moved by Ms. Tillman and seconded by Dr. Schulte to adjourn the closed session at 4:27 p.m.
The roll was called and the following voted affirmatively: Mr. Hays, Mr. Mayer, Mr. Richard, Dr. Schulte, Mr. Heeg, and Ms. Tillman.
Motion carried.
Chairperson Richard called the meeting to order in open session at 4:27 p.m.
ENCLOSURE #20
Personnel Committee Minutes June 20, 2018 Page 2 Approval of Superior Performance Awards – It was moved by Mr. Mayer and seconded by Mr. Heeg to recommend to the full Board that it approve the superior performance awards as presented in closed session.
Motion carried unanimously. As there was no additional business, Chairperson Richard adjourned the meeting at 4:28 p.m.
ENCLOSURE #21 9. Committee Reports
b. Approval of Compensation for Blackhawk Technical College Faculty Federation for Fiscal Year 2018-19 (Action – Brian Gohlke)
Administration is recommending a 2.13% base wage increase for eligible Faculty represented by the Blackhawk Technical Faculty Federation (BTFF). As you are aware, collective bargaining is limited to base wages only. We have concluded negotiations without reaching an agreement. The Federation Leadership notified the Administration on Monday, July 2, 2018, that their members rejected the Administration’s proposal because employees at or above salary grade maximum of the new compensation structure would not be eligible for this increase in salary. Therefore, the Administration is requesting your approval to proceed with implementation. The Administration has included the following special provision in faculty appointment notices for 2018-2019: “This base salary amount is the same as the rate for 2017-2018. The new Faculty Compensation Structure will be implemented during 2018-2019. Your base salary will not decrease as a result of placement of your instructional position in the new compensation structure. If the placement of your position in the new compensation structure results in an increase in base salary for 2018-2019, you will receive a supplemental notice with this salary rate.” The estimated cost for Fiscal Year 2018-2019 will be $71,896. The BTFF represents 89 employees in positions that include: instructors, instructional specialists, and student advisors. Administration recommends District Board approval of this request. Brian Gohlke, Executive Director, Chief Human Resources Officer, will be present to address questions on this recommendation.
ENCLOSURE #22 10. New Business a. Academic Year 2018 Enrollment Report (Information – Dr. Jon Tysse)
An enrollment report for 2017-18 year-end is attached. Information shared includes unduplicated credit and pre-college student count, full-time equivalencies (FTEs), and persistence comparisons. Dr. Jon Tysse, Director of Institutional Research & Effectiveness, will be present to answer questions.
ACADEMIC YEAR 2018 ENROLLMENT
Academic Year 2018 Year End Enrollment and Persistence Report 2018
Office of Institutional Research & Effectiveness
Figure 1: Unduplicated Student Count and FTE by Academic Year (AY), AY2013- AY2017
88578469
6999
6130
54265765
22891960 1819 1630 1437 1473
0
3000
6000
9000
12000
15000
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Unduplicated Student Count and FTE by Academic Year (AY), AY2013- AY2017
Student Count FTE
Figure 1 shows student
enrollment and FTE at
Blackhawk Technical College
(BTC) from AY 2013- 2018.
This report is showing all
enrollment types.
Source: WTCS Client Reporting-
Course Enrollment Report CLI 310
Academic Year 2018 Year End Enrollment and Persistence Report 2018
Office of Institutional Research & Effectiveness
Figure 2: Unduplicated Credit Student Count for the Previous Five Fall Terms, Fall 2012- Fall 2017
2826
2658
2347
21832247
0
500
1000
1500
2000
2500
3000
Fall 2013 Fall 2014 Fall 2015 Fall 2016 Fall 2017
Unduplicated Credit Student Count for the Previous Five Fall Terms, Fall 2012- Fall 2017 Figure 2 shows student credit
enrollment at BTC from Fall
2012- 2018 at census day.
Over the past five Fall terms
BTC credit enrollment has
dropped roughly 20% during
Fall terms. On average the
reduction was around 8%
term to term. This trend was
reversed in Fall 2017 with
around a three percent
increase.
Source: BbA (RegComp, enrolled
count, term, course level, day 14)
Academic Year 2018 Year End Enrollment and Persistence Report 2018
Office of Institutional Research & Effectiveness
Figure 3: Unduplicated Credit Student Count for the Previous Five Fall Terms, Spring 2014- Spring 2018
2603
2411
2213
2079 2074
0
500
1000
1500
2000
2500
3000
Spring 2014 Spring 2015 Spring 2016 Spring 2017 Spring 2018
Unduplicated Credit Student Count for the Previous Five Fall Terms, Spring 2014- Spring 2018 Figure 3 shows student credit
enrollment at BTC from Spring
2013- 2018. Here the
reduction in credit
enrollments was roughly 20%,
with the average reduction
having reduced to roughly five
percent. These numbers are
still not complete as dual
credit students are still being
added to totals.
Source: BbA (RegComp, enrolled
count, term, course level, day 14)
Academic Year 2018 Year End Enrollment and Persistence Report 2018
Office of Institutional Research & Effectiveness
Figure 4: Unduplicated Credit Student Count for the Previous Five Fall Terms, Summer 2013- 2017
Unduplicated Credit Student Count for the Previous Five Fall Terms, Summer 2013- 2017 Figure 4 shows student credit
enrollment at BTC from
Summer 2013- 2017. Summer
enrollments show the typical
fluctuations experienced by
many 2-yr schools. Summer
2017 shows the second
highest level over the last five
summers.
Source: BbA (RegComp, enrolled
count, term, course level, day 14)
Academic Year 2018 Year End Enrollment and Persistence Report 2018
Office of Institutional Research & Effectiveness
Figure 5: Credit Student Persistence (Fall to Spring) Rates, Academic Years 2012- 2017
68%
77%74% 74%
78%
74%72%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Fall 2011 Fall 2012 Fall 2103 Fall 2014 Fall 2015 Fall 2016 Fall 2017
Persistence Rate from Fall to Spring for Credit and Pre-College Students, Fall 2011- Fall 2017 Figure 5 shows student Fall to
Spring persistence rates at
BTC for credit students from
AY 2012- 2017.
Source: Cognos Report –
Retention by Demographics
ENCLOSURE #23 10. New Business b. BTC Foundation Donation Report (Information – Joe Newborn)
Bi-annually the Blackhawk Technical College Foundation has been asked to provide a report to the District Board to provide information on all cash and in-kind donations valued at $5,000 or greater. The attached report provides donor names and donation amounts for the six-month period ending June 30, 2018. Joe Newborn, Resource Development and Community Relations Manager, will be present to answer any questions.
Summary of Cash and In-Kind Donations $5,000 and Greater
January 1, 2018 – July 1, 2018
Date of Receipt Donor
Industry Type Donation Amount Purpose
02/12/2018 Freedom Plastics, Inc.
Former Plastics Business, Owner was Foundation Board Member
Cash
$5,000 Scholarship
02/12/2018 Great Lakes Higher Education Guaranty Corp.
Student Loan Provider Cash $6,000 DASH Grant
04/23/2018 Districts Mutual Insurance Insurance Cash $5,000 General Fund
05/15/2018 Hufcor, Inc.
Manufacturer, Space Management Equipment Cash $10,000 AMTC
05/24/2018 SSI Technologies, Inc. Manufacturer, Automotive Parts In-Kind $10,000 AMTC
Total $ 36,000
Respectfully submitted,
Joseph E. Newborn, Foundation Director & Community Relations Manager Blackhawk Technical College Foundation
ENCLOSURE #24 10. New Business
c. 2018 Outcomes-Based Funding Report (Information – Dr. Tracy Pierner)
As authorized under 2013 Act 20 (the 2013-15 biennial budget), the Wisconsin Technical College System (WTCS) Board established a new funding model for allocating a portion of general state aid to technical colleges. The model developed was subsequently approved by the WTCS Board and the Joint Committee on Finance of the Wisconsin Legislature. Implementation began in 2014-15. The 2018 Report on Wisconsin Technical College System Outcomes-Based Funding is attached. Dr. Pierner will facilitate a discussion regarding the information contained within the document.
