@bt lls[umia Wnibersttl of T8.sbehulpurSecretariat of Mess & canteen committee Ph:06219255579
TENDER DOCUMENTS FOR CANTEENS, MEssES & OTHER OUTLETS
OUTLET APPLYING FOR
Application No:
Token No:
Date & time of receiving application:
r(m @be llBlsmte 'QH-ntbwstty ot ilEaauhstpur,{ilffiIh Secretariat of Mess & Canteen Committee Ph:062/9255579
TABLE OF CONTENTS
no
Part I LI lnstructions for bidders6uideline for bidders about attachments.
03
0l 1.2 Criteria for prequalification of bidderslnformation about prequalification marks, Security Deposit, IUB's
Bid information etc.
o4
02 1.3 Bid Security lnformationlnformation about submission of CDR as per the Category toparticipate in biddine.
05
03 1.4 Communication & Contact lnformationlnformation about mode of communication, Call Deposit
submission & Contact information.
o6
Part 2 2.1 Prequalification of Contractors &, Service providersPersonal information about the applicant
07
04 2.1(a) Prequalification form - Personal information 0705 2.2 Details of previous contracts undertaken by firm 0706 2.3 Litigation history of the firm (last 05 years) 08
07 2.4 Financial standins/status of the firm 08
08 2.4(a) Average turnover for last three years 08
09 2.4(b) Financial standing & companv's profile 08
Part 3 3.1 Annexures 09
10 3.1(A) Undertaking by the bidder
l1 3.r (B) Terms & Conditions for the bidders
12 3.r (c) Rate list for messes & canteens
l3 3.2(D) Rate list Photocopv & Stationerv Shop
13 3.2(El Rate list Barber Shop
14 3.2(t\ Rate list Laundarv Shop
, JlEilt SecretariatofMess&CanteenCommittee Ph:06219255579
Part I
r.1) TNSTRUCTTONS FOR BIDDERS'o be si the bidder for acknowl
The forms must be duly filled and no column must be left
empty.
Attested copies of cNlc, educational certificates,
experience certificates and one current passport size picture
must be attached.
Character certificate from the current/ last employer for
those firms/individuals already working/worked as
contiactor or affidavit of good repute duly attested by
relevant union council for those who have not worked as
contractor.
Non-refundable processing fee of Rs. 2,OOO/- for canteens,
messes, tuck shops, Seneral store, photostat & stationery
shops, barber shops, laundry shops, cable TV network
provider, etc.) in form of (bank draft/ bank challan in
favour of; 'The Treasurer', The lslamia University of
Bahawalpur to be attached.
Applicant's Signature
a.
b.
d.
#t "y":*:l#l:"ff:.1H#,1"' i#lylyitp u r
a. Total marks for evaluation shall be 100'
b. Evaluation of 50 marks shall be duiing the interview'
c.Prospectivebiddersshallbeevaluatedasfollows:-
i. Financial & professional criteria marks: 50
(Evaluated from Part 2)
50ii. lntervienv MarkWeightage of marks as under:-
The following pointl shall be considered during the interview:-
(Laws' rules & regulations)
d. Passing marks to participate in the bidding Process is'7o'
e.The04highestbiddersshallremainshortlistedonreserve.lfthehighest Uiaaer faitsio p"rto*, the second highest bidder shall replace
him, similarfy iii".ond & third bidder failsio perform well, the 4th
bidder shall be given the opportunity to prove his potential'
f. The highest bidder shall be awarded the contract initially for a period
ofone.year,withtwoyearsoffurtherextension,subjecttotheperfoiman." .ruiuution of each contractor by the Committee with
1Oo/o of increase in rent each year'
g.ThesuccessfulBidder,sCallDepositshallstandaddedtotheSecurityDeposit wrrereas the cDRs of the tecond, third and fourth highest
Bidders shalr [e kept as backup candidates for minimum period of
three months.
h.Nopresentorpastcontractordefaulterofanyoutstandingduesofthe unive"itv li.ir J. uir"*"d to enter the Auction. He/she shall
standblacklistedforallfuturecontiactswithlUB.Thecontractorsinlegal suit with ttre IUB will not be allowed to participate in open
bid/auction.
1. PersonalitY Assessment
2. Education
3. Knowledge of the Business
(HYgiene' health & qualitY)
4. Financial soundness
(ExPlanation of Bank statement)
5. Previous history (subletting reputation)
6. Technical & legal knowledge
10
10
10
r0
05
05
Applicant's Signature
fsrffi\ Wht llgtsmt51 (f,rtbe1gltty of ilEu[uhutpurffi.S"","tariatofMess&CanteenCommitteePh:062l9255579
i. The following outlets are available for bidding and Bidder must
deposit Bid security for each outlet'
All shortlisted candidates shall be required to submit call deposits
as per the following schedulei:-
Failure by successful bidder to deposit advance payment or sign
contract ihall result in forfeiture of bid security'
Main Canteen, BJ !gn-'!gfCanteens f.iew fngineeri@
Umer Hall
Fatima Hall
Zainab Hall
Haleema Hall
Usman Hall
Ahmad Hall
Barber 5ho
Abu Bakar Hall
Photostat ShoP Umer Hall
Khadiia Hallch month shall be
reouired to be paid by each contractor as per actual'
r.SletD srcuRlTY INFoRMATIoN[foLe signed by the bidder for acknowledgment)
Rs.200,000/CategorY A
CategorY D
Applicant's Signature
fff\ WtSe llBtsmts (Hniber(tty ot ilEuhubutpurJ tt Secretariat of Mess & Canteen Committee Ph:062192555'79
1.4) COMMUNTCATTON & CONTACT INFORMATIONo be siened bv the bidder for ack
lnvitation for auction shall be made through telephone or SMS only on
the numbers provided by applicant in the tender documents. All
applicants are required to provide a valid phone/cell numbers. The
invitations shall not be sent by mail.
On the day of the auction all applicants must bring cash or Bank CDR in
the favour of 'The Treasurer', lslamia University of Bahawalpur for the
outlet of interest as Per above schedule. No personal cheques shall be
acceptable under any circumstance. One call deposit shall not be
entertained another outlet.
Any person who does not receive a call or SMS may call 062/9255579
or 0345/94406A7 during office hours for information.
Applicant's Signature
wue llstumrs (flnthergtty ot l$eailbatpurSecretariat of Mess & Canteen Committee Ph:06219255579
Part 2
1.3) PREQUALTFICATION OF CONTMCTORS &. SERVICE PROVIDERS'o be signed by the bidder for
2.I) PRE-QUALIFICATION FORM
(a) Personal Information
Contractor's Banking Details
Bank G) Name
Title of Account
Account Number
Type of Account
Applicant's Signature
2.2) DETAILS OF PREVIOUS CONTRACTS UNDERTAKEN BY THE FIRM
Oo be signed by the bidder for acknowledgment)
No. Depa rt m ent/O rga n i zati onGeneral
Description
Value ofContract
Years Performance
1
2.
3.
4.
5.
6.
7.
8.
9.
10.
Name
Father's Name
CNIC No.
Address.
NationalTax No. Sale Tax Registration No.
No. of Emplovees Companv's Date of Formation
Registered Office Address State/Province
City/Town Postal Code
Phone Fax
E-mail Address Website Address
Applicant's Signature
@ @!*1:J;y::ff:1 T:*r""' ltr yy"ylrs u r
2.3 LITTGATION HISTORY OF THE FIRM(lA5T 5 YEARS)
lf any, and decided in favour or against by court of Laws, please give the detail.
Attach additional sheet if required.
2.4 FINANCIAL STANDING/STATUS OF THE FIRM
2.4( a) Average annual turnover (For the last three years) ,
(30
points)
i) 'A' Class: annual turnover: PKR 10 million or more
ii) 'B' Class: annual turnover: PKR 05 million or more
iiD 'C' Class: annual turnover: PKR 02 million or more
iv) 'D' Class: annual turnover: PKR 0l million or more
Note: J0 point for meeting minimum required turnover and
one additional point for each additional one million'
MTNUMUM CATEGORY
REQUIRED TO PATICIPATE
IN BIDDIN6
OUTLETS QUALIFIED TO
APPLY FOR
A Canteens
BMesses, General Store,
Cable TV
cTuck shops, Photostat &
Stationery shops
DLaundary Shop, Barber
Shoo, Tailor ShoP
2.4'(b) Financial standing of the Contractor
i) ComP anY's / individual's Profile
(lf Yes, coPY attach)
ii) AddressAelephone number/fax number
' iiil List of contractor's experience in the relevant field (10 points)
.: Note: one point for each year of relevant experience. Attach copies
, of verifiable experience certificates'
. ' iv) Bank certificate of financial soundness
i(Attach Bank Statement for last 03 years)
v) Character Certificate from relevant Union Council
(Attach character certifi cate)
L; vi) L€gal status of the comPany (10 points)
I a. Sole ProPrietor - 05 Points
l'' b. Joint venture or Partnership - O7 Points
I c. private Limited Company registered with SECP - 10 pointsI
I
I
I
For Official Use Only
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T*1r""0 ltr yy"y,erp u r
Part 3
3.1 PREQUALIFICATION OF CONTRACTORS & SERVICE
PROVIDERS
3.1(A) Undertaking by the bidderAll prospectiti" Uiaaur have to submit signed undertaking as Per enclosed
3.1(B) ffibiddersThe terms & conditions of contract of prospective bidder to be signed with
IUB by successful bidder is enclosed as Annexure 'B"
Rate list for messes & canteens
Rate list for Messes &. Canteens is provided as Annexure 'B' for information'3.r(c)
3.1(D) Rate list for Photocopy & Stationery Shops
Rate list for Photocopy & Stationery shops is attached as Annexure 'D'.
Rate list for Barber Shops is attached as Annexure 'E"
Rate list for Barber Shops is attached as Annexure 'F"
3.1(E)
3.r (F)
L)
s/oI,
@bp Sstsm iil WniberBitl st T8.ubuh ulpurSecretariat of Mess & Canteen Committee Ph 06219255579
Annexure A
UIYDERTAI{I]YG
herebv undertake
that I am applying to enter open auction for the contract of
and want to enter the bid for the mentioned outlet in
auction being held
I have carefully read the tender documents & rate list and agree to the terms and
conditions mentioned below and pledge to abide by the rules and regulations
laid down in the agreement deed:-
i. I have been informed that about the potential strengthof students/visitors
at_. I am aware that the mentioned strength is
merely an approximation and does not bind arry student/visitor to
dine/purchase exclusively from the outlet.
ii. I agree that if I do not fulfillthe requirements as mentioned in the tender
documents, I shall not claim any right to enter the auction.
iii. In case, I fulfill the requirements to enter the auction, I will appear in
person or through the attorney (duly bearing letter of attorney) for the
interview.
iv. If successful in obtaining the score required to enter the auction, I shall
submit a CDR of Guarantee Deposit (refundable if bid is unsuccessful)
to enter the bidding process as per schedule in the tender documents.
v. In case of winning the bid, I shall be bound to submit the Security
Deposit amounting to three months of rent in form of pay order within 3
days; failure to which; the Committee shall have the right to award the
contract to the second highest bidder and my Guarantee Deposit shall be
confiscated.
vi. I shall be bound to submit advance rent deposit amounting to six
months of rent within seven working days of winning the bid in form of
challan form or pay order.
vii. I shall be bound to submit advance cheques of six months at the time of
signing the contract. .
viii. I agree to pay the monthly rent on the date specified by the Mess &
Canteen Committee.
ix. I also agree to pay the monthly electricity and gas bills on time.
x. I agree to file annual income tax retutn.
at
ffiffi @be lls[umiuffinibersity of T&ubuhulpurffik Secretariat of Mess & Canteen Committee Ph:06219255579
xi. I agree that the Punjab Government has levied l5oh tax (in case of non-
filers) and 10% (in case of filer) on services. I shall be bound to pay as
per given schedule.
xii. Any member of the Mess & Canteen Committee can visit my outletlo
check the quality of food, service staff and ambiance of the outlet. The
official deputed can also check my outlet at any time and impose fine on
finding any discrepancy.
xiii. My staff will remain in clean uniform and head covered with Chef caps
during the service hours.
xiv. I will submit medical & police clearance of my staff within 15 days of
taking over the outlet.
xv. My staff and I will not indulge in any political activity within the
premises of the universitY.
xvi. I will not display any advertisement material of any commercial product
in the premises of mY outlet.
xvii. I will not sell cigarettes, liquor, drugs or any other illicit material in
my outlet.
xviii. I will abide by all rules and regulations as laid down by the
university
and any change in rules at any time shall be the solo right of the
university.
I solemnly affirm have read the above conditions and agree with all terms and
willing to enter the bidding without any influence or pressure.
Name: S/o
Date Signatu re
Annexure B
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,),M.iith;*kt6, Annexure C
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*{ tU)D)Y, 0)t ,tit( ,P/30.00 14i11Jzso LEJ'b 01
45.00 a41j1/zso .-i{ 02
45.00 4il1Jzso ,t!,->t/ 03
45.00 ,1461Jzso 04
12.00 -r0{ ss-ao 05
15.00 -r'05/ ss-ao fi+i-,r 06
20"00 -],4,, ' JD-e- !L-9U 4.jrz-," 07
12.00 ,rt0 ,.d{o,i 08
50.00 ,*0 15t2J,tl, 09
45.00 ,n0 r)t,62lt 10
60.00 ;vL,/,'trtz /e11
45.00 1l es 12
,{,,4 't3
30.00 -:'91/ ss-ao V+-,y'02 14
18.00 lJao =VUv15
J) )r, 16
.i,Jz 17
65.00 '$ &oss.s 18
35.00 l|zso-flt ,;to{,Ja 't9
25.00 llzso,fiv. zftit 20
45.00 llzsa'-tu 4'-(, 21
{Jr 22
30.00 Itlzso-fr2 'f,l 23
25.00 Itlzso-frv.k)g- t) 24
70.00 /a $:atV 25
65.00 1/zso,Si,VnJ,b
w:,.v' zo
50.00 {es jt,oazUf.t)t: 27
60.00 ltles irOcrr.iJt, 28
60.00 ltles jrOq,/.Ltf.erfiz 29
80.00 rJao,-,f,*o j,Oc,ai 30
55.00 sf zso 514)btltlvV 31
65.00 1Jzso,fii,vnJ,g
tD,e./ 32
90.00 1f rzs,gf,lua juOa.//t+*.t,(rf 33
'10.00 1J rco-tto o:Ug)t 34
12.00 { notrc 6vat 35
85.00 al psd:,,.d : tPltt+ j t03,,t 1 BudL,r Jb
20.00 rrlns _1, .-D )t- <- 37
60.00 rrles cttOZ,ttf" 38
650.00 1'l/o )tYr1L$'t/cfr 39
30.00 *:,a/J (ifi't1-vrd 40
18.00 1f es o:Utht 41
900.00 1J/i) ,lt 1ttt/i 42
25.00 1l ns VU))l 43
35.00 64+026,1J" 44
28.00 it)t,;,+s Juoz*.)'i,1, 45
25.00 Ju,,*r)t/,ir 46
22.00 4'.iolr 47
30.00 1'les 3/s'i 48
s0.00 1,lns loi 49
45.00 ltles (0v)uttLtP 50
50.00 1f ns jrOl r<,:f,tJ{ 51
18.00 ,t0 J,,,fr 52
06.00 ,*0 (lrj, 53
65.00 ,t0 jr$rt-ritf, 54
55.00 J,V*,-{ 55
55.00 j,o+tL/oz 56
55.00 1f zso,b
o:' 57
55.00 ,*0 Vr'"tlts' 58
65.00 ,t0 l2ttls' 59
28.00 LY,# 60
65.00 ol,J 1f zso 61
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02.ol-
2.sAL
3.0/-
'3.50/-
1.501-
2.501-
Annexure D
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