NFPA Technical Committee on Cultural Resources NFPA 914 Pre-First Draft Meeting Agenda September 18-19, 2012 Scuola Grande di San Giovanni Evangelista Venice, ITALY 1. Call to order, 9:30 AM, Tuesday, September 18, 2012 – D. Moeller. 2. Self-introduction of members and guests – Page 2. 3. Approval of the April 24-25, 2012 NFPA 909 ROC meeting minutes – Page 6. 4. Chair’s report – D. Moeller. 5. Re-engineered codes and standards development process overview – G. Harrington. See Page 14. 6. Review schedule for future committee meetings – D. Moeller. i) April 23-24, 2013 (NFPA 914 First Draft Mtg.) – N. Artim – Royal British Columbia Museum, Victoria, BC ii) September 24-25, 2013 (NFPA 914 Pre-Second Draft Mtg.) – T. Norton – Boston, MA (Tentative) iii) March-April 2014 (no later than 5/2/14, NFPA 914 Second Draft Mtg.) – T. Neitzel/T.Norton – U.S. Virgin Islands/Puerto Rico/Bermuda iv) Fall/Winter 2014 (NFPA 909 Pre-First Draft Mtg.) – TBD 7. NFPA 914 Task Group report – S. Peterson. i) Security ii) Historic districts iii) Performing arts centers iv) ‘Monumental’ vs. ‘iconic’ 8. Portable Fire Extinguisher Agent Task Group report – C. Greczek. 9. Guest presentation: Risk Evaluation for the Museum and Collection Manager – L. Nassi. 10. Other business. 11. Adjournment. 1 of 26
Transcript
NFPA Technical Committee on Cultural Resources NFPA 914 Pre-First Draft Meeting Agenda
September 18-19, 2012
Scuola Grande di San Giovanni Evangelista Venice, ITALY
1. Call to order, 9:30 AM, Tuesday, September 18, 2012 – D. Moeller.
2. Self-introduction of members and guests – Page 2.
3. Approval of the April 24-25, 2012 NFPA 909 ROC meeting minutes – Page 6.
4. Chair’s report – D. Moeller.
5. Re-engineered codes and standards development process overview – G. Harrington. See
Page 14.
6. Review schedule for future committee meetings – D. Moeller. i) April 23-24, 2013 (NFPA 914 First Draft Mtg.) – N. Artim – Royal British Columbia
Museum, Victoria, BC ii) September 24-25, 2013 (NFPA 914 Pre-Second Draft Mtg.) – T. Norton – Boston, MA
(Tentative) iii) March-April 2014 (no later than 5/2/14, NFPA 914 Second Draft Mtg.) – T.
PrincipalWashington State UniversityOwen Science & Engineering LibraryPullman, WA 99164-3200
U 11/2/2006CUL-AAA
Steve Carter
PrincipalOrr Protection Systems, Inc.11601 Interchange DriveLouisville, KY 40229Fire Suppression Systems AssociationAlternate: Daniel J. Hubert
M 7/19/2002
CUL-AAA
John E. Chartier
PrincipalRhode Island State Fire Marshal118 Parade StreetProvidence, RI 02909National Association of State Fire Marshals
E 8/2/2010CUL-AAA
Laura E. Doyle
PrincipalUS General Services Administration301 7th Street SW, Room 2080Washington, DC 20407Alternate: Joseph Dafin
U 9/30/2004
CUL-AAA
Wilbur Faulk
PrincipalPepperdine University24255 Pacific Coast HighwayMalibu, CA 90263-4851
U 1/1/1989CUL-AAA
Robert F. Fisher
PrincipalFM Global25050 Country Club Blvd., Suite 300North Olmsted, OH 44070
I 7/1/1995
CUL-AAA
Russell P. Fleming
PrincipalNational Fire Sprinkler Association, Inc.40 Jon Barrett RoadPatterson, NY 12563Alternate: Scott T. Franson
M 10/10/1998CUL-AAA
Deborah L. Freeland
PrincipalArthur J. Gallagher & Company505 North Brand Blvd., Suite 600Glendale, CA 91203
I 1/1/1988
CUL-AAA
Cindy Greczek
PrincipalColonial Williamsburg FoundationPO Box 1776Williamsburg, VA 23187-1776Alternate: Danny L. McDaniel
U 10/4/2001CUL-AAA
Michael Kilby
PrincipalSmithsonian Institution600 Maryland Avenue SW, Suite 7106MRC 514, PO Box 37012Washington , DC 20013-7012
U 7/22/1999
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Address List No PhoneCultural Resources CUL-AAA
Gregory E. Harrington09/07/2012
CUL-AAA
Wolfgang Kippes
PrincipalSchloss SchoenbrunnKultur und Betriebsges, m.b.HA-1130Vienna, Austria
U 7/12/2001CUL-AAA
George A. Krabbe
Principal10648 East Raintree DriveScottsdale, AZ 85255-8527Halon Alternatives Research Corporation
SE 10/1/1994
CUL-AAA
A. M. Fred Leber
PrincipalLeber/Rubes Inc. (LRI)Yonge Eglinton Center2300 Yonge Street, Suite 2100PO Box 2372Toronto, ON M4P 1E4 Canada
SE 10/28/2008CUL-AAA
Nancy Lev-Alexander
PrincipalUS Library of CongressConservation Division, LMG-38101 Independence Avenue, SEWashington, DC 20540
U 7/29/2005
CUL-AAA
Wayne D. Moore
PrincipalHughes Associates, Inc.117 Metro Center Boulevard, Suite 1002Warwick, RI 02886-2207Alternate: Cheryl L. Domnitch
SE 1/1/1992CUL-AAA
Kevin D. Morin
PrincipalCode Consultants, Inc.215 West 40th Street, Floor 15New York, NY 10018Alternate: Michael D. Kirn
SE 3/4/2009
CUL-AAA
Luca Nassi
PrincipalItalian National Fire DepartmentComando P.le VV.F. di SienaV.le Cavour 163Siena, 53100 Italy
E 10/27/2005CUL-AAA
Daniel E. Nichols
PrincipalState of New York Department of State99 Washington Avenue, #1160Albany, NY 12231
E 8/9/2011
CUL-AAA
Thomas F. Norton
PrincipalNorel Service Company, Inc.37 Buckmaster DriveConcord, MA 01742-2809Alternate: Shane M. Clary
M 1/1/1988CUL-AAA
Sheila Palmer
PrincipalChubb & Son Insurance Company55 Water StreetNew York, NY 10041Alternate: Richard P. Luongo
I 1/15/2004
CUL-AAA
Steven M. Peterson
PrincipalUS Department of the InteriorNational Park ServiceAlaska Support Office240 West 5th Avenue, Room 114Anchorage, AK 99501Alternate: Todd J. Neitzel
E 1/17/1997CUL-AAA
Milosh T. Puchovsky
PrincipalWorcester Polytechnic InstituteDepartment of Fire Protection Engineering100 Institute RoadWorcester, MA 01609
SE 10/27/2009
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Address List No PhoneCultural Resources CUL-AAA
Gregory E. Harrington09/07/2012
CUL-AAA
Martin H. Reiss
PrincipalThe RJA Group, Inc.1661 Worcester Road, Suite 501Framingham, MA 01701-5401Alternate: James H. Antell
SE 1/17/1997CUL-AAA
John M. Watts, Jr.
PrincipalFire Safety InstitutePO Box 674Middlebury, VT 05753Alternate: Marilyn E. Kaplan
SE 1/1/1977
CUL-AAA
Robert D. Wilson
PrincipalNational Gallery of Art6th Street & Constitution Ave., NWWashington, DC 20565
U 1/10/2002CUL-AAA
James H. Antell
AlternateThe RJA Group, Inc.Rolf Jensen & Associates, Inc.600 West Fulton Street, Suite 500Chicago, IL 60661-2208Principal: Martin H. Reiss
SE 08/09/2012
CUL-AAA
Shane M. Clary
AlternateBay Alarm Company60 Berry DrivePacheco, CA 94553Automatic Fire Alarm Association, Inc.Principal: Thomas F. Norton
M 11/2/2006CUL-AAA
Joseph Dafin
AlternateUS General Services Administration301 7th Street SW, Room 2080Washington, DC 20407Principal: Laura E. Doyle
U 8/5/2009
CUL-AAA
Cheryl L. Domnitch
AlternateHughes Associates, Inc.2640 Meadow Glen PlaceSan Ramon, CA 94583Principal: Wayne D. Moore
SE 10/27/2009CUL-AAA
Scott T. Franson
AlternateThe Viking Corporation210 North Industrial Park RoadHastings, MI 49058National Fire Sprinkler AssociationPrincipal: Russell P. Fleming
M 08/09/2012
CUL-AAA
Daniel J. Hubert
AlternateJanus Fire Systems1102 Rupcich Drive, Millennium ParkCrown Point, IN 46307Fire Suppression Systems AssociationPrincipal: Steve Carter
M 3/15/2007CUL-AAA
Marilyn E. Kaplan
AlternatePreservation Architecture43 Marion AvenueAlbany, NY 12203Principal: John M. Watts, Jr.
SE 1/14/2005
CUL-AAA
Michael D. Kirn
AlternateCode Consultants, Inc.2043 Woodland Parkway, Suite 300St. Louis, MO 63146-4235Principal: Kevin D. Morin
Member Emeritus1850 Kershaw LaneWinchester, VA 22601-6383
SE 1/1/1974
CUL-AAA
William Jackson
Member Emeritus55 Albany DriveLanark, ML11 9AF Scotland
SE 1/1/1992CUL-AAA
Charles E. Zimmerman
Member Emeritus8058 Carlton StreetNorfolk, VA 23518-3933
SE 1/1/1985
CUL-AAA
Gregory E. Harrington
Staff LiaisonNational Fire Protection Association1 Batterymarch ParkQuincy, MA 02169-7471
6/29/2007
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MEETING MINUTES
TECHNICAL COMMITTEE ON CULTURAL RESOURCES
APRIL 24-25, 2012 National Museum of the American Indian – Smithsonian Institution
Washington, DC
MEMBERS PRESENT ORGANISATION Don Moeller, Chair The Fire Consultants, Inc. Representing:
California State Historical Building Safety Board Michael Coull, Secretary Heritage Fire and Safety Ltd. Representing: Historic Scotland Ray Allshouse, Principal City of Shoreline, Washington Nicholas Artim, Principal Fire-Safety Network Eileen Brady, Principal Washington State University Steve Carter, Principal (Day 2 only) Orr Protection Systems, Inc. Representing:
Fire Suppression Systems Association Laura Doyle, Principal U.S. General Services Administration Robert Fisher, Principal FM Global Russell Fleming, Principal National Fire Sprinkler Association, Inc. Deborah Freeland, Principal Arthur J. Gallagher & Company Cindy Greczek, Principal Colonial Williamsburg Foundation Michael Kilby, Principal Smithsonian Institution Fred Leber, Principal LRI Fire Protection Engineering Nancy Lev-Alexander, Principal US Library of Congress Wayne Moore, Principal Hughes Associates, Inc. Kevin Morin, Principal Code Consultants, Inc. Thomas Norton, Principal (Day 1 only) Norel Service Company, Inc. Representing:
Automatic Fire Alarm Association, Inc. Sheila Palmer, Principal Chubb & Son Insurance Company Steven Peterson, Principal US Department of the Interior Steven Rocklin, Principal New York State Department of State Robert Wilson, Principal National Gallery of Art Shane Clary, Alternate Automatic Fire Alarm Association, Inc. Joseph Dafin, Alternate US General Services Administration Todd Neitzel, Alternate US Department of the Interior Daniel Nichols, Alternate State of New York Department of State Gregory Harrington, Staff Liaison National Fire Protection Association GUESTS James Antell The RJA Group, Inc.
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Frank Barstow Victaulic Jeffrey Duby Library of Congress Douglas Hall Smithsonian Institution Gwen Hess Department of Homeland Security Office of
Infrastructure Protection Paul Kemppainen National Park Service Joseph Scheffey Hughes Associates, Inc. Eric Schmidt Architect of the Capitol Bill Schweigart Department of Homeland Security Office of
Infrastructure Protection Jonathan Shriner Architect of the Capitol Emily Williams Colonial Williamsburg Foundation Andrew Wilson Cultural Heritage MEMBERS NOT PRESENT John Chartier, Principal Rep. National Association of State Fire
Marshals Wilbur Faulk, Principal Pepperdine University Wolfgang Kippes, Principal Schloss Schöenbrunn George Krabbe, Principal Rep. Halon Alternatives Research Corporation Luca Nassi, Principal Italian National Fire Department Milosh Puchovsky, Principal Worcester Polytechnic Institute Martin Reiss, Principal The RJA Group, Inc. John Watts, Principal Fire Safety Institute Cheryl Domnitch (Alt. to W. Moore) Hughes Associates, Inc. Daniel Hubert (Alt. to S. Carter) Rep. Fire Suppression Systems Association Marilyn Kaplan (Alt. to J. Watts) Preservation Architecture Michael Kirn (Alt. to K. Morin) Code Consultants, Inc. Richard Luongo (Alt. to S. Palmer) Chubb & Son Insurance Company Danny McDaniel (Alt. to C. Greczek) Colonial Williamsburg Foundation Susan Peckham (Alt. to N. Lev-Alexander) US Library of Congress Stewart Kidd (nonvoting) Loss Prevention Consultancy, Ltd. Stefano Marsella (nonvoting) Italian National Fire Department Stephen Bush (Member Emeritus) William Jackson Member Emeritus Charles Zimmerman (Member Emeritus)
1. CALL TO ORDER/WELCOME Don Moeller called the meeting to order at 0900. He welcomed the committee to Washington, DC and thanked Michael Kilby for his work organising the meeting. He also thanked Nancy Lev-Alexander for arranging the tour to the US Library of Congress' Packard Campus of the National Audio-Visual Conservation Center (PCAVC) in Culpeper, VA for Thursday.
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2. SELF INTRODUCTION OF MEMBERS AND GUESTS
The committee and guests completed self-introductions.
3. APPROVAL OF MEETING MINUTES OF 8-9 NOVEMBER 2011 IN OAKLAND
The minutes were approved as presented. 4. CHAIR’S REPORT
Don Moeller advised that there have been no changes to the membership of the committee since our meeting in Oakland. Russ Fleming has been appointed President of the National Fire Sprinkler Association and Don Moeller congratulated him on behalf of the committee. Following the meeting in Vienna in June 2011, Debbie Freeland asked members of the committee to send photographs to her in order for a collage to be made for Wolfgang Kippes as a thank you from the committee for his work in organising the meeting and visits. The presentation collage has now been sent to Wolfgang and Debbie thanked those who contributed. Don Moeller thanked Debbie on behalf of the committee for organising this.
5. STAFF LIAISON’S REPORT
Greg Harrington thanked Michael Kilby on behalf of NFPA for organising the meeting. Greg updated the committee on the new NFPA standards development process. He advised that this would be our last ROC meeting and that the revision cycle for NFPA 914 will follow the new process. The next meeting will be a pre-first draft meeting for NFPA 914 and Greg will provide full details of the process during that meeting. He reminded members that information on the new process is available on the NFPA website at: http://www.nfpa.org/Regs Greg recently met with Jim Shannon, President of the NFPA where he took the opportunity to highlight the international exposure the NFPA receives through the Cultural resources Committee.
6. REVIEW SCHEDULE FOR FUTURE COMMITTEE MEETINGS 1 September 18-19, 2012 (NFPA 914 Pre-First Draft Meeting), Venice, Italy. Luca
Nassi will host this meeting. There will be a one day conference on September 20 and a tour of a fire protected monument on Friday 21st.
2 April 23-24, 2013 (NFPA 914 First Draft Meeting), Royal British Columbia Museum, Victoria BC. Nick Artim confirmed these dates with the museum.
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3 Fall/Winter 2013 (NFPA 914 Pre-Second Draft Meeting). Tom Norton to check venue and availability for meeting in Boston, MA September 24-25, 2013 with a tour of the FM Global test facility on September 26, 2013.
4 March/April 2014 (NFPA 914 Second Draft Meeting). Todd Neitzel to check venue and availability for meeting in US Virgin Islands for April 2014.Alternative venues to be considered are Puerto Rico (Todd Neitzel) and Bermuda (Tom Norton).
7. PORTABLE FIRE EXTINGUISHER AGENT TASK GROUP REPORT
Emily Williams, Conservator of Archaeological Materials for Colonial Williamsburg and Joe Scheffey P.E. of Hughes Associates, Inc gave a presentation on the ‘Measuring the Impact of Fire Extinguisher Agents On Cultural Resource Materials’ project. Joe explained that the objectives of the project were to quantify the impact of discharging portable fire extinguisher agents on cultural resource materials to enable this committee to provide users with guidance on extinguisher selection within NFPA 909 and NFPA 914. Phase 1 of the project included a comprehensive literature review and the development of prototype specifications and procedures to test the effects of extinguishers. During this phase, test and measurement techniques were identified. Tradeoffs were analysed in terms of a detailed, scientific approach compared to ad hoc discharge tests. A middle ground was adopted with the goal to provide a cost effective, repeatable test method using actual collection materials. Three basic tests were recommended, including physical impact tests, non-fire exposure tests and fire exposure tests. A prototype test specification was developed based on material and agent variables. Anticipated agent effects were considered in specifying the test set up, procedures and instrumentation. Emily Williams outlined how the project is proposed to progress into phase 2 where the test specifications would be validated and a final test specification produced. She explained that there are three grant partners, Colonial Williamsburg, Hughes Associates and The Fire Protection Research Foundation. In addition, Amerex has agreed to contribute the extinguishing materials. It is anticipated that by the end of phase 2 data will be available for 624 samples of collection materials. Samples will be assessed five times. This includes an immediate assessment at the test facility followed by assessments at Colonial Williamsburg after one week, 6, 12 and 18 months. Moving forward, potential collaboration with the College of William and Mary Applied Research Center will be explored this summer. The grant application will be submitted to the Institute for Museum and Library Services (IMLS) prior to February 2013.
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8. NFPA 909 TASK GROUP REPORT AND PUBLIC COMMENTS
Following the Oakland meeting, the task group reviewed several logs in order to develop committee comments at this meeting. As a result of discussion at the meeting, a total of 21 committee and public comments were acted on and there will now be a committee ballot on these. During the Oakland meeting, Russ Fleming was asked to chair a task group of the NFPA Sprinkler Project that was specifically set up to look at proposed actions for NFPA 909 relating to automatic sprinkler systems. As a result of the findings of this task group, several committee comments developed as indicated in the Report on Comments. The committee expressed their gratitude to Russ and the other members of the task group for their support in helping to develop the committee comments. Full details of all the committee comments, including recommendation, detail and substantiation will be circulated with the committee ballot.
9. NFPA 914 TASK GROUP REPORT Steve Peterson informed the committee that he has arranged for a panel of experts to attend this meeting to discuss security issues that need to be addressed through NFPA 914. Sheila Palmer has been leading on theatres. She does not see NFPA 914 addressing theatres such as the Kennedy Center or Lincoln Center, but would focus on small theatres with occupancy figures of less than 50. Ray Allshouse is the lead on the review of Historic Districts (Annex S). Ray circulated an outline of a revised section with a focus on the political, economic and preservation restrains for protection. This will be further expanded prior to the meeting in Venice. Jack and Greg have been considering the incorporation of electronic media into the code process. During a recent conference call, Jack suggested that perhaps Annex S (Historic Districts) and Annex O (Evaluation of assemblies) would be good examples of information that could be provided electronically. The use of electronic media will be considered whilst undertaking the review of NFPA 914.
10. PROTECTING OUR HERITAGE TASK GROUP REPORT
Greg explained that this has been presented through the ‘New Products’ mechanism of the NFPA and we await confirmation on whether they are prepared to publish it.
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If the NFPA are not prepared to publish, the committee will consider if there are any alternative publication method available.
11. PANEL DISCUSSION ON SECURITY AND CULTURAL PROPERTIES Steve Peterson introduced the panel discussion and advised that the NFPA 914 Task Group had considered that there was merit in hosting this discussion to determine the security issues that require to be addressed through NFPA 914. He then welcomed and introduced the members of the panel:
Douglas Hall Smithsonian Institution Gwen Hess Department of Homeland Security Paul Kemppainen National Park Service Bill Schweigart Department of Homeland Security
Paul explained that the National Park Service have 397 sites across the country and outlined the security issues faced by an organisation that has such a large number of sites. He highlighted the need for those involved in the monuments and Icons sector to work collaboratively with other agencies including the Smithsonian Institution and Department of Homeland Security. Doug emphasised that ‘one size does not fit all’ when considering security as there is a need to consider solutions for a range of properties from small facilities with one member of staff through to large iconic buildings and sites. Bill explained that the DHS work with organisations to assist them to determine risk levels through education and access to risk aversion tools. The DHS are not a regulatory authority, their role is to support and provide guidance to assist facilities, across all sectors, to determine risk levels and strategies. They keep evolving the web based tools for evaluating threats. The report produced through this tool assists partners consider options to reduce risk in a manner that suits the particular site. Gwen is working with government facilities and national icons. She explained the work of the Inter-agency security committee which was established in 1995. They put together criteria for security arrangements at Federal (non military) buildings. They have identified 35 undesirable events and action to take in response to any of these events. They look at historic value when considering security risk and there is an Icons group that shares information. During the panel discussion it was determined that there are risk assessment tools available to enable facilities to determine risk and the level of mitigation that is appropriate for the risk. The DHS has an Integrated Rapid Visual Screening tool available which comes with a manual and this can be downloaded from the DHS website.
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Paul suggested a three step process for security evaluation:
Identify most important resource/ asset Conduct a risk assessment Identify counter risk measures
Paul advised that there is a danger when considering security to focus on terrorism and encouraged the committee to consider terrorism as a ‘narrow threat’ and other security issues, such as arson, theft, vandalism, etc should not be overlooked. Paul explained that the Smithsonian Institution has taken the DHS tool and developed their own assessment which is a four step process:
Conduct Risk Assessment Evaluate security threat, levels 1 through 5, evaluates levels of significance Customize the Risk Assessment based upon the level of threat Evaluate costs and impact
Paul also advised that the Smithsonian hosts an annual conference on the protection of cultural properties. In addition to the online tools, Bill advised that Protective Security Advisors are available, free of charge, to assist facilities to undertake an assessment. There are 110 PSA’s available across the country and they hope to increase this number in the future. Mitigation measures, and in particular ‘soft measures’ that can be applied, was then considered. NPS have applied a number of different solutions which have been site specific. The Smithsonian has similar challenges as there is a need to ensure the buildings remain welcoming whilst considering security. There may be a need to compromise to determine the most appropriate protection measures, with security aesthetics being an area that needs to be considered. The committee discussion considered what could be included in the code and what annex material could be provided. It is difficult to determine the AHJ for security measures; therefore it was considered that a minimum standard of care could be adopted. This would provide a basic framework which would be self regulating. Wayne Moore advised that the NFPA 99 committee sat with the NFPA 720 committee to develop a security section for hospitals. The task group may wish to consider this approach. The NFPA 914 task group will develop a draft for the Venice meeting, with limited code material and the bulk of the security information being provided through annex material.
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12. GUEST PRESENTATION ON VICTAULIC VORTEX HYBRID EXTINGUISHING SYSTEM
Frank Barstow of Vortex gave a presentation on the Victaulic Vortex fire suppression system. The system combines nitrogen and water as complimentary extinguishing agents. For smaller fires, the nitrogen is the primary extinguishing agent, reducing the oxygen level in the space to a breathable level, where combustion cannot be sustained. In larger fires, the water mist is more effective, cooling the fire by absorbing the heat and reducing the available oxygen. During a question and answer section, Frank confirmed that the system will not extinguish a deep seated fire – it will suppress this. He also explained that the pipe work specification is to reduce the risk of any material blocking the emitters. The acceptance/ commissioning test should only require a 30 second ‘puff’ test; however they are finding that most AHJ’s are requiring a full discharge test. In relation to noise and visibility issues, Frank confirmed that the noise levels are 120dB and in large occupancy rooms consideration would have to be given to a solution to ensure occupants can find the exits due to the reduced visibility levels.
13. OTHER BUSINESS
There was no other business.
14. ADJOURNMENT
The meeting was adjourned at 1530 on the 25th April 2012. Minutes prepared by Mike Coull Secretary
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NFPA 914 Pre‐First Draft MeetingCUL‐AAA
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NFPA TC on Cultural Resources
NFPA 914
Pre-First Draft
Technical Committee Meeting
Venice, Italy
9/7/2012
NFPA Technical Committee Meetings
At this and all NFPA committee meetings we are concerned with your safety. If the fire alarm sounds,concerned with your safety. If the fire alarm sounds, please proceed to an exit.
9/7/2012
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NFPA Technical Committee Meetings
Members, please verify/update your contact informationinformation
Use of tape recorders or other means capable of reproducing verbatim transcriptions of this or any NFPA meeting is not permitted
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NFPA Technical Committee Meetings
Guests All guests are required to sign in and identify All guests are required to sign in and identify
their affiliations. Participation is limited to those individuals who
have previously requested of the chair time to address the committee on a particular subject or individuals who wish to speak to Public Input they have submitted
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they have submitted.Guest chairs are located around the room as a
courtesy.
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NFPA Technical Committee Meetings
Members categorized in ANY interest category who have been retained to represent thewho have been retained to represent the interests of ANOTHER interest category (with respect to a specific issue or issues that are to be addressed by a TC/CC) shall declare those interests to the committee and refrain from voting on any Public Input Comment or other
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voting on any Public Input, Comment, or other matter relating to those issues.
NFPA Technical Committee Meetings
Technical Committee on Cultural Resources (29 voting members) Enforcers, 6 Members: 21% Insurance, 3 Members: 10% Manufacturers, 3 Members: 10% Special Experts, 9 Members: 31% Users, 8 Members: 28%
Interest Categories Not Represented Installer/Maintainer
Public Input Stage (First Draft): PI Closing Date: January 4, 2013 First Draft Meeting: April 23-24, 2013, Victoria, BC Posting of First Draft for Balloting Date: August 2, 2013 Posting of First Draft for Public Comment: Sept. 6, 2013
Comment Stage (Second Draft):
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Comment Stage (Second Draft): Public Comment Closing Date: November 15, 2013 Second Draft Meeting: NLT May 2, 2014 (TBD) Posting of Second Draft for Balloting Date: June 13, 2014 Posting of Second Draft for NITMAM: July 18, 2014
NFPA 914 – New Process Revision Schedule
NITMAMs/CAMs/Standards Council IssuanceNITMAM Closing Date: August 22, 2014g gNITMAM /CAM Posting Date: October 17, 2014 SC Issuance for Consent Documents: Nov. 11, 2014
with 2015 edition dateNFPA Annual Meeting (CAMs): June 22-25, 2015 SC Issuance of Documents with CAMs: August 27,
2015 with 2016 edition date
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NFPA First Draft MeetingsNew Process – What’s New?
Changes in Terms:
New Term Old Term
Input Stage ROP Stage
Public Input Proposal
First Draft Meeting ROP Meeting
Committee Input“Trial Balloon”
(or later, FR that fails ballot)
Committee Statement (CS) Committee Statement
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Committee Statement (CS) Committee Statement
First Revision (FR)Committee Proposal or Accepted
Public Proposal
First Draft Report ROP
First Draft ROP Draft
NFPA First Draft MeetingsNew Process – What’s New?
Changes in Terms:
New Term Old Term
Comment Stage ROC Stage
Public Comment Public Comment
Second Draft Meeting ROC Meeting
Committee CommentComment that Failed Ballot
(Second Revision that failed ballot)
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( )
Second RevisionCommittee Comment or Accepted
Public Comment
Second Draft Report ROC
Second Draft ROC Draft
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Flowchart
See page 4 for flowchart overview
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NFPA First Draft MeetingsNew Process
NEW Committee Actions and Motions:
Resolve Public Input
Create a First Revision
Create a Committee Input (Trial Balloon)
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First DraftNew Process
• Resolve a Public Input (No Change to Text):
Committee does not want to incorporate the Public Input as a revision.
Committee develops a Committee Statement (CS) to respond (resolve) a Public Input.
Committee must clearly indicate reasons for not ti th d ti i CS
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accepting the recommendation in CS.
Does not get balloted
First DraftNew Process
• Create a First Revision (FR) Committee wants to make a change to a current
section.
Committee develops a Committee Statement (CS) substantiating the change.
If the revision is associated with one or more P bli I t ( ) th C itt d l CS t
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Public Input (s), the Committee develops a CS to respond to each PI.
Each FR gets balloted
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First DraftNew Process
• Create a Committee Input (Trial B ll )Balloon) Committee wants to receive Public Comment on a
topic, but not ready to incorporate it into the draft
Need to have a Committee Statement
Does not get balloted
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First DraftNew Process
Committee Statements (Substantiation):
All P bli I t t h C ittAll Public Input must have a Committee Statement
Must include a valid technical reason
No vague references to “intent”
Explain how the submitter’s substantiation
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Explain how the submitter’s substantiation is inadequate
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First DraftNew Process
Committee Statements (Substantiation):
Sh ld f th Fi t R i i if itShould reference the First Revision if it addresses the intent of the Submitter’s Public Input
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First DraftNew Process
Formal Voting Voting during meeting is used to establish
a sense of agreement (simple majority)
Secured by letter ballot (2/3 agreement)
Only the results of the formal ballot determine the official position of the
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determine the official position of the committee on the First Draft
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First DraftNew Process
Ballots are on the First Revisions (FR) ONLY Public Input and Committee Input not balloted Public Input and Committee Input not balloted Reference materials are available:
First Draft, PI, CI, CS, etc
Ballot form allows you to vote: Affirmative on all FR Affirmative on all FR with exceptions specifically noted
Ballot form provides a column for affirmative
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Ballot form provides a column for affirmative with comment Note: This box only needs to be checked if there is an
accompanying comment.
Reject or abstain requires a reason
First DraftNew Process
Initial ballot Initial ballotCirculation of negatives and commentsMembers may change votes during
circulation First Revision that fails letter ballot becomes
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Committee Input (CI) – just like the trial balloon version of CI – so as to solicit Public Comment
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First DraftNew Process
Balloting
Ballots will be an online formatBallots will be an online format
Alternates are required to return ballots
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NFPA First Draft Meetings
No New Material after the Public Input Stage
What constitutes new material is to some extent a judgment call
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TC Struggles with an Issue
Code Fund Lends a Hand
Research Project Carried Outwith an Issue
• TC needs data on a new technology or emerging issue
• Two opposing views on an issue with no real data
a Hand
• TC rep and/or staff liaison submits a Code Fund Request
• Requests are reviewed by a Panel and chosen based
Carried Out
• Funding for project is provided by the Code Fund and/or industry sponsors
• Project is completed real data
• Data presented is not trusted by committee
chosen based on need / feasibility
completed and data is available to TC
www.nfpa.org/codefund9/7/2012
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