Lynn Dumais, Luis Garcia, Eddie Gomez, Vic Holcolm, Scott Jacobsen, Chris Roederer.
Others Present:
Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Letsos, Deborah McCarthy, Cassandra
Thomas, Jennie Yingling, Glenn Permuy, Konstantin Popkov and guests, Holly Grogan and Dr. Diane
Berry.
Board Chair Marc Spencer was unable to attend, therefore, Chair Elect Chris Roederer called the
meeting to order at 12:10 pm.
Chris welcomed and introduced Dr. Diane Berry with University of Phoenix and Holly Grogan, with
TriBridge, both, who are considering joining our board.
Consent Items:
Copies of the June 11, 2015 and the June 2015 Financial Report were provided to the members for their
review prior to the meeting, with copies provided at the meeting. A Motion to approve the Minutes was
made by Scott, Second by Lynn. Motion passed.
With no questions on the Financial Report, Scott made a Motion to approve the June Financial Report,
Second by Vic, Motion passed.
Corporate Resolution:
Deborah McCarthy stated she has a Corporate Banking Resolution regarding Bank of Tampa as
Successor Corporate Trustees to Boys’ Club of Tampa Endowment Fund. The Resolution names
Bradley L. Baumgardner, Chris Letsos and Deborah L. McCarthy to execute transactions and sign
paperwork on behalf of BGCTB. A Motion to approve Brad, Chris & Deborah to execute and sign on
behalf of BGCTB as Trustees, at Bank of Tampa, was made by Scott, Seconded by Eddie. Luis Garcia
abstained from the vote. Motion passed.
McCain Institute Volunteer:
Konstantin Popkov spoke of his experience over the past year with our staff and the kids we serve. He
found it educational and rewarding and thanked everyone for giving this experience to him. He didn’t
know anything about BGC when he first arrived. He thanked Brad and Chris for teaching him about
BGC. When he returns to Russia, he will organize a leadership movement focusing on young people.
He learned about branding, scaling, funding and building relationships between staff, board and kids.
He will never forget these kids. Brad thanked Konstantin and presented him with 2 gift baskets to
remind him of Tampa. Luis requested his email be sent to the members to keep in contact.
Executive Committee Meeting
August 13, 2015
Page Two
Programs/Grants:
Chris Letsos thanked Konstantin and shared that at the Liberty Club, Konstantin connected with boys
that didn’t connect with others. Chris reported that our Town ‘n Country Club was damaged so we are
using an additional facility on the grounds, we will continue to use that facility when the club reopens,
doubling the capacity of kids we serve. There are 160 kids on a wait list.
Chris has secured a 21st Century Grant for the next 5 years, and looks to be $400K a year that will be
invested in Webb, Town ‘n Country, Van Buren and trying for Shields. We plan to have sites opened
before, during and after school. We have also secured funding from the Children’s Board to do the same
program at Plant City middle schools. Chris is working with the school district for us to move into 2
additional schools in the highest needs communities.
The Sheriff’s Office has agreed to negotiate with Hillsborough County to take on all of our County
leases. We would subcontract from the Sheriff’s Office, which will make us exempt from childcare
licensing, so we could serve more kids. Sheriff Department will get $200K to expand to Wimauma
and the Children’s Board has agreed to match. Lynn stated the Sheriff is committed to operating funds.
We would like to get an additional building in Dover. This summer we broke a record by serving over
3K kids a day.
Board Development:
Chris R. spoke about a new Foundation member to vote on, Joe Tomaino with Christo Rey High School
of Tampa. He stated the Board Development Committee recommends Joe for approval. Luis made a
Motion to approve Joe as a new Foundation Board member, Seconded by Scott. Motion passed.
Chris announced that Glenn is now part of the Board Development Committee and that in the future, the
Committee will vent out names and decide where that prospect is best suited and will have discussions
before going to one board or the other.
Reports:
Ricky Gallon gave a slideshow with pictures of various events going on.
IHOP held a back-to-school shoe drive and we ended up with over 35 pair of shoes
USF held a Health Fair for everyone at our Nick Capitano neighborhood
WEDU has a Summer Bridge Program for Town ‘n Country Club
The Epicurean held it’s cooking classes and the kids graduated this week
Bridgestone held an event at our Zonta club that included games using tires. We received
a check for $2,500 from them and one child received a iPad type notebook.
GTech opened the newly renovated computer lab at West Tampa
University of Phoenix donated computers to Dover and Wimauma
Executive Committee Meeting
August 13, 2015
Page Three
Cassandra Thomas announced that Trudy Carey and Family will be our Community Hero. The dinner
will be held on September 29th
at Al la Carte. We are currently at $160K in sponsorship, and have 40
tables filled. Tampa Tribune is our Media sponsor and we will have billboards and radio spots. Jomo
Cousins will MC the event. AFF will be doing the live auction again this year but we will be scaling
down the packages and be advertising better than last year. She also stated that we need liquor for our
Stock Your Bar package.
Cassandra reported that the Arcadis Golf Tournament will be on Friday, November 13th
, this is the 11th
year and it supports our robotics program. It is a morning tee time.
Jennie Yingling announced the date of December 15th
for GFB. Guest speaker will be Luis Gonzalez,
former Major League Baseball All-Star. We have $77,500 of In-Kind donations to date and $237,500 in
sponsorships. She and Chris L. had a great visit with Diana Baker with the Spurlino Foundation. Jennie
was on the Dave and Veronica’s morning show promoting a shoe drive they are holding for us.
Chris R. shared that Taste of Kentucky will be held on November 4th
at Adam Diasti’s home, that will
hold 150/200 people. They are looking for a donor to supply the food.
Eddie Gomez announced that Tampa New Auto Dealers Association Inc. had a board meeting and
agreed that this would be a year of giving. They selected 4 charities. Of those, $50K will be coming to
BGCTB. Eddie asked members to send thank you letters to the board members.
President’s Report:
Brad Baumgardner reported that TBDA will present the $50k on Wednesday at the Riverview Club.
Brad provided a copy of the “Fee Simple Deed” from the City that states we don’t own the Ybor City
facility, we closed that club in 2006. Brad had a call from the City reminding him that we can’t sell the
facility. We do not pay taxes of the facility, the City does. Lynn stated there were safety issues with the
property before we leased it. The issue was that kids had to get dropped off on the street. The Dream
Center wanted to buy it but because of a “reverter clause”, we can’t sell it. Vic reviewed the deed and
stated the same, if we don’t use it as a club, it goes back to the City. The Dream Center has put in over
$300K of renovations in the building. After much discussion a Motion was made by Scott, to give the
facility back to the City, and Seconded by Luis. Eddie asked for a discussion. He thinks we could write
a letter to the mayor. Luis stated he could call Bob Martinez, Mayor at that time, but he would look at
the lease and state the same as Vic did. Debbie M. stated we have a small value in the books, a net value
of $75K. We have no intention to use the facility as a Club. With the Motion on the floor, Chris asked
for a vote, the members passed the Motion to give the building back to the City. (Deed Attached)
Brad reminded the members of the Area council Meeting in Palm Beach on the 21st and 22
nd. Lynn
stated it is structured differently this year. Brad stated the Strategic Planning meeting will be held on
Executive Committee Meeting
August 13, 2015
Page Four
Friday, October 23rd
from 11:30 to 4:00 pm, at the Ferguson Law Center. We will be reviewing goals
and reporting changes. We are looking at specific speakers.
Succession Plan Update:
Chris announced that Chris Letsos is the new President and will take over the first of November. Chris
thanked Brad for all he’s done and for grooming Chris for the position
Brad announced there would be a hearing on the Llaneza Trust on August 25th
at 3:00 pm. The Judge is
reviewing the trust agreement, there is some wording in the trust that this board has the right to close the
trust on their own. Judge could stop, bills are still out there. Brad will send out email to board members
if any could attend.
Lynn shares that MetLife kicked off their United Way Campaign drive and United Way was very
complimentary of Ricky.
With no other business, Chris adjourned the meeting at 1:05 pm.
.
Brenda Browning, Recorder
_____________________________ ____________
Chris Roederer, Secretary Date
Boys & Girls Clubs of Tampa Bay, Inc. Memo
To: Executive Committee From: Deborah L. McCarthy, Chief Financial Officer Date: September 30, 2015 Subject: August 2015 Financial Statements - Unaudited
Please find attached the Statement of Financial Position and the Statement of Activity for the Unrestricted Fund for the eight months ended August 31, 2015. Total Public Support – Ahead of Budget by $476,000 Fees & Grants are ahead of budget by $447,000. This is due to a number of grants that were not anticipated or known during the budgeting process for this year, including: . $104,000 from the Lightning Foundation for three Community Hero Award
Grants . $50,000 from the Community Foundation of Tampa Bay for our outreach
summer camp program at Bethune Park in Wimauma this summer . $13,000 for the new Community Service Block Grant (CSBG) passed through
Hillsborough County for year round services for youth . $63,000 for the new After Zone grant for Plant City Middle Schools from the
Children’s Board of Hillsborough County. . $74,000 in Grants from Corporate Partners passed through BGCA including
Taco Bell, Old Navy, Altria and Ross Stores And finally, we are $144,000 ahead of budget for the Department of Juvenile Justice Prodigy grants passed through the University Area Community Development Corporation (UACDC). These additional funds have enabled the organization to serve more kids more often through the first half of the year and the additional costs of providing those services is evident in the increase in operating expenses of the organization over budget for the same period. The budget surplus in Fees & Grants is offset by a budget deficit of $68,000 in Funds Released from Restriction. These are restricted funds for programs and operations that are released from restriction as they are used. In the case of the reserves that were set aside for the Freddie Solomon Club and the Riverview Club, we are not utilizing these reserves as quickly as we anticipated in budgeting since the clubs are raising more funds through grants and contributions than expected to date.
Memo to Executive Committee Page 2 of 3 Net Special Events – Behind Budget by $86,000 Net Special Events is behind budget due primarily to a decrease in the net proceeds from the Yankee Luncheon ($33,000) and the East Pasco Round Up ($31,000). Personnel Costs – Overage of $298,000 The increase in Personnel Costs over the same period last year and over the YTD budget is a direct result of the additional staff in place to provide services at the new additional sites operating in 2015 which include the new Middle School sites at Marshall, Tomlin and Shields as well as the outreach summer camp program in Wimauma and the additional staffing costs for performing and fine arts instructors for the Prodigy programs which are now offered at four clubs year round. Supplies – Overage of $140,000 There is a significant increase in Supply Costs over the same period last year and over the YTD budget. This is due to three factors. The first is an increase in program supplies which accounts for $64,000 of the budget overage and is due to the additional program supplies purchased for the new sites discussed above and for the Prodigy sites. The additional supplies for the Prodigy sites were not known at the time of the budget preparation as the Prodigy budgets were still being negotiated with UACDC and the State of Florida Department of Juvenile Justice (DJJ). The second area of increase is in the costs of providing snacks and supper at the clubs. This year after school snacks are now provided at all clubs regardless of their eligibility for the State of Florida After School Snack reimbursement program. Additionally, we have initiated new supper programs at selected clubs this year. An example is the Dover Club which has a new supper program provided by a private grant for that purpose. Together this accounts for $46,000 of the budget overage. The third area of increase is in the costs of furnishings and equipment which are not large enough to be capitalized that were purchased for clubs as part of renewing and refurbishing clubs. This accounts for $21,000 of the budget overage. Occupancy Expense – Overage of $32,000 A significant cause of the overage in Occupancy Expense is due to an overage in Lawn Care Services of $15,000 for the additional costs of providing mulch at clubs in the playground areas as mandated for safety reasons. Additionally, we have experienced budget overages in Utilities of $4,500 and Cleaning Services of $8,500 for a total of $13,000 due in part to the additional square footage of the new Lacoochee Club and additional floor care services across all clubs.
Memo to Executive Committee Page 3 of 3 Program Services – Overage of $60,000 The overage over the same period last year and over the YTD budget is due primarily to two factors. The first is a budget overage of $45,000 in Youth Field Trips. This increase is due to additional field trips for the Prodigy program as well as the Middle School initiatives. See the discussion of Total Public Support above. These field trips included outings to museums such as the Glazer Children’s Museum, and performances such as Blue Man Group and Black Swans. The second factor is the overage of $24,000 in Youth Assistance which represents in part the costs of providing weekend backpacks from Feeding America to selected members who need assistance over the weekend. Additionally, costs were incurred for interview clothes for teens with funds raised by the Leadership Tampa Alumni group for their Dress for Success initiative. Please let me know if you have any questions or comments on the statements.
