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R oad I nventory F ield D ata S ystem (RIFDS) Tribal Access Training Bureau of Indian Affairs – Office of Indian Services Division of Transportation March 2008
Road Inventory Field Data System (RIFDS)
Tribal Access Training
Bureau of Indian Affairs – Office of Indian Services
Division of Transportation
March 2008
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Training Schedule
Introduction to RIFDS
Break
Security, Navigation
LUNCH
Attachments, Reports
Break
Concurrent sessions:
Tribal Q & A RIFDS user’s session
DAY 1
8:30am-10:00am
10:00am-10:15am
10:15am-12:00pm
12:00pm-1:00pm
1:00pm-2:45pm
2:45pm-3:00pm
3:00pm-5:00pm
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Training Schedule
Log-in Refresher
RIFDS activities: Adding/Deleting a Route
Break
RIFDS activities: Updating an existing Route
LUNCH
RIFDS activities: Renumber/Resection a Route
Break
Security Awareness Training
Wrap-up
Day 2
8:30a-10:00a
10:00a-10:15a
10:15a-12:00p
12:00p-1:00p
1:00p-2:45p
2:45p-3:00p
3:00p-4:30p
INTRODUCTION TO RIFDS
Purpose of Training – What you will learn
A Brief History
System Access / Security Requirements
User Account Permissions
Basic Navigation
5 processes of updating database
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WHAT YOU WILL LEARN
After this session, you will know how to:Access RIFDS at your role levelNavigate thru RIFDS Change and enter information relating to routes and sections
Better understanding of attachment requirements
Use the new featuresBreak up routes easilyExport information from RIFDS to a file that can be used in another application (text file)
Access and view reports
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Background of Indian Reservation Roads Program (IRR)
ISTEA: Intermodal Surface Transportation Equity Act1992 – 1997
TEA-21: Transportation Equity Act for the 21st Century1998 - 2003, 2004 (One-year extension)
SAFETEA-LU: Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users
2005 - 2009
Highway Bills:
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Security Requirements / System Access
Requires user accounts UserID/Password Request formsRenewed annually, August 15
Security / background checks / IIS profile establishmentRequest submitted by user for investigation and approval Cost taken care of by Central Office (BIADOT)Coordination with Security-User Admin office in DC (Herndon)
Certified trainingBIA-DOT/ TTAP training
Internet access: https://www.itims.doi.govAir gap technology
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User Account Classifications
System Administrator
BIA-DOT
Region
Field
Browser
Type and authority of
changes
(account privilege level)
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Account Privilege LevelsAre Cumulative
have authority to: View reports
Browse Users
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Use forms to change routes and sections
Have authority to:
Account Privilege LevelsAre Cumulative
View reports
Field Users
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Account Privilege LevelsAre Cumulative
Region Users
Have authority to:Use forms to review changes to routes from various field
users, and initiate renumber/delete requests
Use forms to change routes and sections
View reports
Use forms to change routes and sections
View reports
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Account Privilege LevelsAre Cumulative
BIA-DOT Users
Have authority to: Use forms to approve changes and replace the official record
Use forms to review changes to routes from various field users, and initiate renumber/delete requests
Use forms to change routes and sections
View reports
Use forms to review changes to routes from various field users, and initiate renumber/delete requests
Use forms to change routes and sections
View reports
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Account Privilege LevelsAre Cumulative
System AdministratorsHave authority to:
Use forms to approve changes and replace the official record
Use forms to review changes to routes from various field users, and initiate renumber/delete requests
Use forms to change routes and sections
View reports
•
• Change configuration of RIFDS
Logon box will appear over IRR logo
Enter: Username, Password, Database
Click “Connect”
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What You See After Logging On
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Basic Navigation thru RIFDS
The following screen shots will show the user what the will see at the main navigation screens
The Vertical Tool Bar
Attachment Levels
Help Library
Main Navigation Tabs
Logging Off
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Basic Navigation - Vertical Tool Bar
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Basic Navigation - Vertical Tool Bar - Attachments
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Basic Navigation - Vertical Tool Bar – Help Library
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Basic Navigation - System Announcements Tab
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Basic Navigation - Process Record Status Tab
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Basic Navigation - Navigation Tab
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Modifications to the Database (Updates)
Adding a new route
Delete a route (sections)
Update a Legacy or RIFDS-ready record
Renumber a route or section
Un-reviewed tab updates
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RIFDS Wrap Up
Understand attachments• What they are
• Where do they come
• Minimum requirements
Access and view reports
