The Library Network Newsletter

March 19, 2012

Page 2 - SASUG Committee Meeting Agenda 3/22/2012

Page 3 - TLN Board Meeting Agenda 3/22/2012

Page 5 - TLN Calendar Of Events (3/16/2012)

Page 9 - TLN Circulation Statistics (February 2012) [Part 2]

Page 10 - TLN Circulation Statistics (February 2012) [Part 1]

Page 11 - Technical Services Committee Meeting Minutes 11/17/2011

Page 14 - Job - Support Services Clerk I (Weekdays) - Novi Public Library

Page 15 - Job - Support Services Clerk I - Novi Public Library

Page 16 - Job - Support Services Clerk II - Novi Public Library

Page 17 - Job - Library Assistant - Novi Public Library

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Shared Automation System Users’ Group (SASUG) March 22rd, 9:30am

Salem-South Lyon District Library 9800 Pontiac Trail, South Lyon, MI 48178

(248) 437-6431.www.ssldl.info

AGENDA Call to Order Introductions Approval of Agenda Approval of Minutes -February 2012 System Update Anne Neville Network Update Anne Neville Report from the TLN Board Meeting Celia Morse Report from the Executive Committee Celia Morse Report from the Technical Services Committee Diana Cunningham Report from Circulation Services Committee Becky Willemsen Unfinished Business:

1. Non-resident /user profile Committee update New Business:

1. Geek the Library Presentation (Guest-Jim Pletz, TLN Executive Director) 2. Other

Adjournment

Next Meeting: Thursday, April 26th Wyandotte Bacon Memorial District Library 9:30 a.m.

Agenda prepared by Lawrence Marble, 734-793-1830 ext. 1834 lmarble@garden-city.lib.mi.us In case of inclement weather, please call 248-756-0120 before 8:30 a.m. or TLN at 248-536-3100 after 8:30 a.m.

THE LIBRARY NETWORK

BOARD MEETING Thursday, March 22, 2012 - 4:30 p.m.

The Library Network 41365 Vincenti Ct.

Novi, MI 48375 248-536-3100

A G E N D A

Call to order Call to Audience - Introduction of Guests - Public Comment Approval of Agenda

Approval of Minutes of February 16, 2012 (12-25) Communications and Announcements Reports - Shared Automation System Users’ Group - Steering Committee – Bill Harmer Committee Reports

- Finance/Real Estate - Human Resources/Public Relations

Director’s Report (12-26) Report from the Chair Financial and Operational Reports

- Aged Payables Open Items as of 2/29/12 (12-27) - Check Register Detail from 2/01/12 – 2/29/12 (12-28)

- Aged Receivables Detail as of 2/29/12 (12-29)

- Summary of Revenues & Expenditures Compared To Budget: October 1, 2011 – February 29, 2012 (12-30) - October 2011 – February 2012 – Income Statement (12-31) - Unaudited Balance Sheet as of 2/29/12 (12-32) - Delivery Statistics Report – February 2012 (12-33)

Old Business

New Business

-Approval of the three-year Technology Plan, June 2012 – May 2015 (12-34) ACTION

-Approval of TLN’s Telephone Contract, July 1, 2012 through June 30, 2015 (12-35) ACTION -Approval of Email Services Contract, July 1, 2012 – June 30, 2015 (12-36) ACTION -Approval of Proposal to purchase two delivery vehicles. (to be emailed prior to meeting) (12-37) ACTION Board Member Comments Next Meeting Date: Thursday, April 19, 2012 – 4:30 p.m. at White Lake Township Public Library, White Lake Adjourn

2012

TLN CALENDAR OF EVENTS U-P-D-A-T-E-D 3-16-12

NOTE: *** Indicates CHANGE in date, time and/or location * Indicates new addition from last revision

Time Name of Meeting Location JANUARY 5 9:30 Circulation Services Huntington Woods 12 2:00 Ex-Comm Livonia Civic Center 13 9:30 Youth Services Rochester Hills

13 1:30 Teen Services Meeting Rochester Hills 17 9:30 Technology Committee Northville

18 10:00 Technical Services LVCC 19 10:00 E-Content Committee Waterford

19 4:30 TLN Board Meeting Novi 26 9:30 SASUG Novi FEBRUARY 6 9:30 Adult Services Madison Heights

9 2:00 Ex-Comm Livonia Civic Center 13 1:30 Steering Committee Rochester Hills 15 10:00 Technical Services LVCC

16 4:30 TLN Board Meeting Southfield 21 9:30 Technology Committee Novi 23 9:30 SASUG Trenton 24 10:00 Membership Meeting Bloomfield Township MARCH 1 9:30 Circulation Services Novi 8 2:00 Ex-Comm Livonia Civic Center 9 9:30 Youth Services Novi 9 1:30 Teen Services Novi 12 1:30 Steering Committee Royal Oak 20 9:30 Technology Committee Ypsilanti 21 10:00 Technical Services LVCC 22 9:30 SASUG Salem South Lyon

22 4:30 TLN Board Meeting TLN

APRIL 2 9:30 Adult Services Redford

12 2:00 Ex-Comm Livonia Civic Center 17 9:30 Technology Committee LVCC 18 10:00 Technical Services LVCC

19 4:30 TLN Board Meeting White Lake 26 9:30 SASUG Wyandotte MAY 3 9:30 Circulation Services Redford 10 2:00 Ex-Comm Livonia Civic Center 11 9:30 Youth Services Auburn Hills 11 1:30 Teen Services Auburn Hills 14 1:30 Steering Committee Redford 15 9:30 Technology Committee Salem South Lyon 16 10:00 Technical Services LVCC 17 4:30 TLN Board Meeting Novi 24 9:30 SASUG Northville JUNE 4 9:30 Adult Services TBD 11 1:30 Steering Committee TLN 14 2:00 Ex-Comm Livonia Civic Center 19 9:30 Technology Committee Ferndale 20 10:00 Technical Services LVCC 21 4:30 TLN Board Meeting Independence 28 9:30 SASUG Commerce Twp.

July 9 1:30 Steering Committee Taylor 12 2:00 Ex-Comm Livonia Civic Center 17 9:30 Technology Committee Waterford 18 10:00 Technical Services LVCC 19 4:30 TLN Board Meeting Orion 26 9:30 SASUG Ferndale 27 10:00 Annual Membership Picnic Farmington

AUGUST 6 9:30 Adult Services Royal Oak

9 2:00 Ex-Comm Livonia Civic Center 10 9:30 Youth Services Ypsilanti – Whittaker 10 1:30 Teen Services Ypsilanti - Whitaker 15 10:00 Technical Services LVCC 16 4:30 TLN Board Meeting Wyandotte 21 9:30 Technology Committee Westland 23 9:30 SASUG Waterford SEPTEMBER 6 9:30 Circulation Services Springfield 10 1:30 Steering Committee Dearborn 13 2:00 Ex-Comm Livonia Civic Center 18 9:30 Technology Committee Brighton 19 10:00 Technical Services LVCC 20 4:30 TLN Board Meeting TLN 27 9:30 SASUG Huntington Woods OCTOBER 1 9:30 Adult Services Highland *** 4 9:00 Steering Committee Rochester Hills * 4 10:00 Membership Meeting Rochester Hills

12 9:30 Youth Services Ferndale 12 1:30 Teen Services Ferndale 16 9:30 Technology Committee Dexter 17 10:00 Technical Services LVCC

18 4:30 TLN Board Meeting Belleville 25 9:30 SASUG Springfield 26 10:00 Membership Meeting Rochester Hills NOVEMBER

12 1:30 Steering Committee Brandon Twp 13 9:30 Technology Committee White Lake

15 4:30 TLN Board Meeting TLN 21 10:00 Technical Services LVCC

DECEMBER 3 9:30 Adult Services Salem South Lyon 19 10:00 Technical Services LVCC

20 4:30 TLN Board Meeting TLN

The Library Network

Monthly Circulation

February 2012

Shared System Libraries Non-Shared System Libraries

Madison Heights Public Library NR Bloomfield Township Public Library NR

Novi Public Library 66,133 Farmington Community Library NR

Northville District Library 44,138 Fowlerville District Library NR

Livonia Public Library-Civic Center 43,977 Grosse Pointe Public Libraries NR

Royal Oak Public Library 38,515 Hamburg Township Library NR

Dexter District Library 33,822 Hartland Cromaine District Library NR

Brighton District Library 33,661 Howell Carnegie District Library NR

Waterford Township Public Library 30,266 Livonia Public Library-Vest Pocket NR

Commerce 28,812 Northfield Township Area Library NR

Chelsea District Library 28,560 Oakland County Library NR

Salem-South Lyon District Library 28,472 Pinckney Community Public Library NR

Redford Township District Library 25,292 Saline District Library NR

Auburn Hills Public Library 24,106 West Bloomfield Township Public Library NR

Milford Township Library 20,232 Westland William P. Faust Public Library NR

White Lake Township Library 19,558 Ypsilanti District Library NR

Trenton Veterans Memorial Library 18,615 Rochester Hills Public Library 152,361

Oxford Public Library 18,518 Canton Public Library 149,478

Highland Township Public Library 18,299 Plymouth District Library 85,254

Taylor Community Library 18,255 Dearborn Henry Ford Centennial Library 63,764

Belleville Area District Library 18,086 Birmingham Baldwin Public Library 55,205

Ferndale Public Library 17,453 Southfield Public Library 53,848

Dearborn Heights North Library 16,207 Orion Township Public Library 41,379

Wixom Public Library 15,878 Independence Township Library 24,000

Berkley Public Library 13,896

Southgate Veterans Memorial Library 13,566

Springfield Township Library 12,920

Wyandotte Bacon Memorial District Library 12,843

Brandon Township Public Library 12,426

Clawson Blair Memorial Library 10,724

Allen Park Public Library 10,358

Livonia Public Library-Carl Sandburg 10,152

Lyon Township Public Library 9,054

Wayne Public Library 8,997

Flat Rock Public Library 8,622

Riverview Public Library 7,757

Hazel Park Memorial Library 7,639

Oak Park Public Library 7,074

Dearborn Heights South Library 6,656

Livonia Public Library- Alfred Noble 6,611

Huntington Woods Public Library 6,468

Manchester District Library 5,641

Hamtramck Public Library 4,816

Lincoln Park Public Library 4,120

Pontiac Public Library 3,606

Addison Township Public Library 3,417

Romulus Public Library 3,197

Walled Lake Library 3,001

Garden City Public Library 2,734

Melvindale Public Library 2,588

Franklin Public Library 2,560

Inkster Public Library 2,213

River Rouge Public Library 1,082

Ecorse Public Library 696

The Library Network 87

NR=Not Received Note: SLS totals do not include non-circulating items (NC)

The Library Network

Monthly Circulation

February 2012

Shared System Libraries Non-Shared System Libraries

Addison Township Public Library 3,417 Birmingham Baldwin Public Library 55,205

Allen Park Public Library 10,358 Bloomfield Township Public Library NR

Auburn Hills Public Library 24,106 Canton Public Library 149,478

Belleville Area District Library 18,086 Dearborn Henry Ford Centennial Library 63,764

Berkley Public Library 13,896 Farmington Community Library NR

Brandon Township Public Library 12,426 Fowlerville District Library NR

Brighton District Library 33,661 Grosse Pointe Public Libraries NR

Chelsea District Library 28,560 Hamburg Township Library NR

Clawson Blair Memorial Library 10,724 Hartland Cromaine District Library NR

Commerce 28,812 Howell Carnegie District Library NR

Dearborn Heights North Library 16,207 Independence Township Library 24,000

Dearborn Heights South Library 6,656 Livonia Public Library-Vest Pocket NR

Dexter District Library 33,822 Northfield Township Area Library NR

Ecorse Public Library 696 Oakland County Library NR

Ferndale Public Library 17,453 Orion Township Public Library 41,379

Flat Rock Public Library 8,622 Pinckney Community Public Library NR

Franklin Public Library 2,560 Plymouth District Library 85,254

Garden City Public Library 2,734 Rochester Hills Public Library 152,361

Hamtramck Public Library 4,816 Saline District Library NR

Hazel Park Memorial Library 7,639 Southfield Public Library 53,848

Highland Township Public Library 18,299 West Bloomfield Township Public Library NR

Huntington Woods Public Library 6,468 Westland William P. Faust Public Library NR

Inkster Public Library 2,213 Ypsilanti District Library NR

Lincoln Park Public Library 4,120

Livonia Public Library- Alfred Noble 6,611

Livonia Public Library-Carl Sandburg 10,152

Livonia Public Library-Civic Center 43,977

Lyon Township Public Library 9,054

Madison Heights Public Library NR

Manchester District Library 5,641

Melvindale Public Library 2,588

Milford Township Library 20,232

Northville District Library 44,138

Novi Public Library 66,133

Oak Park Public Library 7,074

Oxford Public Library 18,518

Pontiac Public Library 3,606

Redford Township District Library 25,292

River Rouge Public Library 1,082

Riverview Public Library 7,757

Romulus Public Library 3,197

Royal Oak Public Library 38,515

Salem-South Lyon District Library 28,472

Southgate Veterans Memorial Library 13,566

Springfield Township Library 12,920

Taylor Community Library 18,255

The Library Network 87

Trenton Veterans Memorial Library 18,615

Walled Lake Library 3,001

Waterford Township Public Library 30,266

Wayne Public Library 8,997

White Lake Township Library 19,558

Wixom Public Library 15,878

Wyandotte Bacon Memorial District Library 12,843

NR=Not Received Note: SLS totals do not include non-circulating items (NC)

TLN SHARED AUTOMATION SYSTEM TECHNICAL SERVICES COMMITTEE

Meeting Minutes

Wednesday, November 17, 2011

Livonia Civic Center Library

CALL TO ORDER 10:00

APPROVAL OF AGENDA Lucie Smith (CHEL) motioned we approve, Elizabeth Alexander (LVCC) seconded,

and the Agenda was approved by unanimous consent.

APPROVAL OF THE OCTOBER 19, 2011 MINUTES Cheryl DeCovich (AUBN) motioned we approve, Lucie

Smith (CHEL) seconded, and the minutes were approved by unanimous consent.

TECHNICAL SERVICES (BDBS) REPORT

Jim Flury (TLN) passed out copies of the Technical Services Report, September 2011.

In October, BDBS added a total of 6,584 catalog records to the shared system base. Of these, 3,446 were

catalog records and 3,138 were full vendor records. Please note the number of full vendor records was

high this month due to the problem last month with receiving GPO records. They also corrected 365

records and deleted 253. A total of 399 items were cataloged for Waterford Schools. They answered 129

HelpDesk questions. Acquisitions invoiced a total of $53,326.25 to member libraries through Workflows

in October 2011.

Since record quality was good and the price is reasonable, Jim informed the committee that BDBS will be

continuing to utilize the services of the cataloging vendor Multicultural Books and Videos (MCBV) for

foreign language items that they cannot locate or create a MARC record for.

The BDBS totals for the TLN fiscal year October 1, 2010 through September 30, 2011 include:

- 51,033 total records added (39,310 catalog records + 11,723 full vendor records)

- 7,053 records corrected and 2,111 records deleted

- 3,926 items cataloged for Waterford Schools

- 11 items cataloged for White Pine Library Cooperative (note, the contract was terminated in Feb. 2011

with our transition from OCLC to SkyRiver)

- 712 HelpDesk questions answered

The OverDrive member libraries will soon number 38 and on October 6, 2011, the Redford Township

District Library hosted the first meeting of the new E-Content User’s Group. The purpose of the group is

to optimize operation of the e-content, downloadable materials delivery service. The E-Content User’s

Group will meet quarterly, with its next meeting scheduled for Thursday, January 19, 2012 at the

Waterford Township Public Library.

MAP will return as an on-line program next summer and TLN has requested proposals from several

vendors for management and scheduling software. Also, we may now delete our MAP barcodes as they

are finished compiling stats.

The library cooperative directors agree that both the Statewide Book Contract issued by TLN (due to

expire April 2012) and the Statewide AV Contract issued by the Suburban Library Cooperative (due to

expire September 2012) should be combined and assigned a common expiration date. ‘Thus, a Request

for Contract Extension will be issued to signees of the current Statewide Book Contract, asking them to

extend the current agreements until September 30, 2012. In summer 2012, a consolidated RFP covering

both books and audiovisual materials will be issued to all vendors, covering the period October 1, 2012

through September 30, 2015.’ A list of the different vendors and the percent discounts they currently

offer can be found on the TLN website at

http://tln.lib.mi.us/index.php?option=com_content&view=article&id=15&Itemid=28.

UNFINISHED BUSINESS- CATALOGING STANDARDS

Janna Williamson (TLN) was unable to attend as she was teaching a Linking Class at TLN.

Jim Flury (TLN) presented the proposed TLN Cataloging Standards/Guidelines that Janna had drafted

after discussion at our last meeting. In response to last month’s question ‘Do librarians want “d” records

(ages 14-17) still edited as adult (subject heading and call number) or as juvenile?’ committee members

reported their librarians do not usually consult the bibliographic record for this information and saw no

need to continue the modification. It was stated that formerly more reliance was placed on the catalog

and now there is a greater tendency to access this information on-line.

Jim Flury (TLN) told us John Inman (TLN) has completed having the information from the 250 (edition)

field of the MARC record display on the ‘item information screen’ in e-Library. Two examples

demonstrating this were:

- Harry Potter and the Goblet of Fire [videorecording (DVD)] [full screen]

(Whereby [full screen] is pulled from the 250 field of the MARC record)

- Harry Potter and The Goblet of Fire [sound recording (CD)] [library edition].

(Whereby [library edition] is pulled from the 250 field of the MARC record)

He also brought a document Examples of current edits and proposed new edits to bibliographic records

that Janna compiled listing records to search in the test server which would demonstrate how the

proposed changes in the TLN Cataloging Standards/Guidelines documentation would affect the

bibliographic records. Using the test server, http://ibtest.tln.lib.mi.us, and a subject/keyword search for

“edit example” we were able to review and compare a few records.

It was decided we are ready to present the proposed changes to the edits in the bibliographic records to

SASUG. The changes proposed affect the 008 (fixed field, audience), 092 (call number), and 099 (local,

free text call number) fields of the MARC record. It was also emphasized that despite these proposed

changes regarding edits/modifications to these call number fields, that EVERY record in the shared

system would still contain a call number. Jim Flury (TLN) estimates that eliminating modifications to

these fields could save BDBS as much as 800 hours a year which could be better utilized on other tasks.

It was decided to demonstrate to SASUG that cessation of these edits would have no impact on the

display in e-Library.

As SASUG is scheduled to meet in Novi in January, Wendy Teagan (NOVI) moved to take changes to

the TLN Cataloging Standards/Guidelines as proposed to the January 2012 SASUG meeting. It was

seconded by Elizabeth Alexander (LVCC). Motion passed unanimously.

NEW BUSINESS Meeting Schedule- would it help to meet every other month?

It was discussed and suggested it could help from time to time, though it could drag out changes. For

example, when items are presented to SASUG they are introduced one month but not voted on until the

next. If we do not meet every month this could cause added delay in implementing changes. We decided

to review necessity of monthly meetings on a case by case basis. Unless a new project presents itself in

the immediate future, the December meeting will be canceled and our next meeting will be January 18,

2012.

The members wished Cheryl DeCovich a happy retirement and thanked her for her service and

dedication to the Technical Services Committee. She has been a member since it first began in

September 2008 and served as committee Chair for the 2010/2011 year. Her energy and enthusiasm

has been a valuable asset to the committee and she will be missed.

ADJOURNMENT 11:45

NEXT MEETING January 18, 2012 Livonia Civic Center Library

Respectfully submitted, Lucie Smith (CHEL)

In Attendance: Jim Flury (TLN), Cheryl DeCovich (AUBN), Diana Cunningham (BRIT), Elizabeth Alexander

(LVCC), Patricia Garavoglia (NORT), Wendy Teagan (NOVI), and Lucie Smith (CHEL)