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GNS/GSO 2011 Fall Exhibitor Prospectus

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GNS/GSO 2011 Fall Exhibitor Prospectus
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  • Georgia Neurosurgical Society &Georgia Society of Otolaryngology/Head and Neck Surgery

    2011 Fall Meeting The Ritz Carlton Lodge, Reynolds PlantationLake Oconee, GA Saturday, December 3 - Sunday, December 4

    Exhibitor Opportunities

  • Annual Fall MeetingThe 2011 Annual Fall Meeting is being held at The Ritz Carlton Lodge, Reynolds Plantation in Lake Oconee, GA. The address of the hotel is One Lake Oconee Trail, Greensboro, GA 30642. The meeting will take place from 8:00 am to 12:00 noon on both Saturday, December 3 and Sunday, December 4.

    There are scheduled exhibitor viewing times throughout the day and breakfast will be held in the exhibit hall. Attendees are encouraged to stop by the exhibit hall during all breaks.

    The Ritz Carlton Lodge is just 75 miles from Atlanta and the worlds busiest airport, a stunning lake shimmers in the quiet tranquility. Cradled by verdant hill where pines tower to the sky and eagles dance with the sun, this secluded getaways transports guests to a place far away from daily cares and pressures.

    Hotel AccommodationsThe Ritz Carlton Lodge, Reynolds Plantation is offering a group room rate. Please mention GNS/GSO Scientific Assembly when booking your room. To book your hotel reservation please call 1-800-241-3333.

    Group room rater for Run of the House are $169/night.

    *Reservations must be made by November 2, 2011 in order to receive the group rate. For more information on the hotel please visit their website: http://www.ritzcarlton.com/en/Properties/ReynoldsPlantation/Default.htm

  • Exhibitor InformationAGENDA

    Friday, December 2nd*6:00 PM - 7:30 PM - Exhibitor Set-up

    Saturday, December 3rd*7:30 AM - 8:30 AM - Continental Breakfast

    8:00 AM - 12:00 NOON - Exhibitor Viewing8:00 AM - 12 Noon - General Session

    1:00 PM - First Annual Team GNS vs Team GSO/HNS Golf Tournament6:30 PM - 8:00 PM - Cocktail Reception

    Sunday, December 4th*7:30 AM - 8:30 AM - Continental Breakfast

    8:00 AM - 12:00 NOON - Exhibitor Viewing8:00 AM - 12 Noon - General Session

    12 NOON - Exhibitor Breakdown

    *Agenda tines and locations are subject to change

    EXHIBIT HOURSSaturday, December 3 through Sunday, December 4, 2011. 7:00 AM - 12:00 NOON. All breakfast and breaks will be held in the exhibit area.

    SET-UP & BREAK-DOWNExhibitor set-up is 6:00 PM on Friday, December 2. Break-down for the event will be immediately after the conclusion of the meeting on Sunday, December 4. Breakdown must be completed by 2:00 PM

    Only one table per exhibitor is allowed unless additional tables are purchased.

    SHIPPINGPlease ship all of your deliveries to arrive the day of the event. If a delivery is required earlier, please discuss thatcircumstance with the hotel. Unload of deliveries will need to be done by the clients representatives or the shipping company. If items will need to be shipped out after an event, client should have all the necessary forms needed to do so. Clients will be responsible for calling in all pick-ups.

    How to Address all Packages:

    GNS/GSO Scientific Assembly : Randi MichaelsonClients Name

    The Ritz Carlton Lodge Reynolds PlantationAttention: Meetings & Special Events Department

    One Lake Oconee TrailGreensboro, GA 30642

    REGISTRATIONRegister Now Online at

    www.ganeurosurgical.orgwww.gsohns.org

    Or Register by Phone at 770-613-0932.

    Questions? Please contact Randi Michaelson at randi@theassociationcompany.com or (770) 613-0932

  • Food & Beverage Station Perks: -- Ability to provide cocktail napkins with your company logo on them -- Ability to provide coffee mugs with your company logo on them (Available to Coffee/Tea Hosts only) -- Ability to provide company signage at a station (Maximum: 8.5 x 11)

    A/V & Technical Support* $1,500

    (1) table $800

    Additional Guaranteed Table* $800

    Reserved Table* $500

    Exhibitor Support

    Conference Programs

    Full Page* (5.5 x 8.5) $200/ea.

    Half-Page* (4.25 x 5.5) $125/ea.

    Quarter-Page* (4.25 x 2.75) $75 /ea.

    *Additional $125 for color (Limited availability)

    Newsletters

    Pricing and distribution dates vary. Call (770) 613-0932 for more information.

    Company Logo & Clickable Link*

    Main Page Banner (7.5 x 1) $400/mo.

    Main Page Column (2 x 1.5) $400/mo.

    Single Page Banner (7.5 x 1) $300 /mo.

    Single Page Column (2 x 1.5) $200/mo.

    Company Spotlight*

    Main Page (3.5 x 4.5) $500/mo.

    Single Page (3.5 x 4.5) $350/mo. *Cost is based per association on either the GNS or GSO/HNS website

    ONLINE MARKETINGOnline Banner*(7.5 x 1) Your advertisement will be featured at the top of our website. Includes a clickable link to your website. *Limited availability

    Online Column(2 x 1.5) Featured on our website, your advertisement will be shuffled at random on our sidebar. Includes a clickable link to your website.

    Company SpotlightFeatures your logo, clickable link to your website, headshot of your local sales representative, contact information, and a short 50-words or less About Us.

    One Exhibitor Booth can be purchased for $800. Each booth comes with 2 reps. Extra reps are $200 a piece. *Additional tables are available for purchase. In order to be guaran-teed an additional table you must purchase the table at the full $800 price. Extra Tables can be purchased for $500 however these table are only reserved and are available at a first come first serve basis in order to allow all potential exhibitors space. GNS/GSO reserves the right to revoke the reserved tables at any given time based on space availability. A full refund will be issued for any extra tables that cannot be accommodated.

    AUDIO/VISUAL & TECHNICAL SUPPORTWhen you support audio & visual, company signage (printed or electronic) will be on display for all attendees to see noting your support.

    Coffee/Tea Sponsor $7,50

    Breakfast Sponsor $500

    PACKAGE ADD-ONSFOOD & BEVERAGE STATIONS

    *Only two available

    PRINT MARKETINGConference Program AdvertisementHave your companys ad featured in our 2010 fall meeting program. Depending on your preference and the site on which you registered, your ad will be in either the GNS or GSO/HNS program.

    NewsletterPurchase an ad in the ENTertainer Newsletter that is published 3 times a year and is distributed to over 400+ GSO/HNS members. This option is available for GSO/HNS only.

    EXHIBITOR BOOTHS

  • TERMS OF THE CONTRACT1. If purchased, each exhibitor at the 2011 Annual Fall Meeting held at the The Ritz Carlton Lodge, Reynolds Plantation will have a booth.2. Exhibitors are required to have a representative at their booth at all times during exhibit hours.3. Exhibitor set-up is 6:00 PM on Friday, December 2, 20114. All sound equipment must be regulated so that it does not disturb neighboring exhibits. GNS & GSO/HNS reserves the right to determine at what point sound constitutes interference with others and must be discontinued. Due to regulations by the music industry regarding music at public meetings, conventions and shows, exhibitors may not play music during the trade show, either live or recorded.5. Exhibitors will not be permitted to assign, sublet, or share with others any part of the space allotted to them.6. GNS & GSO/HNS authorizes exhibitors to make retail sales of tangible personal property or service subject to sales tax. The exhibitor shall be solely responsible for any local, state or federal tax liability resulting from this contract or other tax implication arising from activities while exhibiting at the meeting.7. Booths must be kept clean. The floor and display areas of the booth must be clear of debris. Exhibitors will be liable for any extra clean-up costs incurred due to displays, food machines and other means.8. Use of electrical current is confined to lighting or the operation of such equipment that is harmless, noiseless and does not release undesirable odors.9. Objectionable practices by exhibitors or official suppliers should be reported immediately to GNS & GSO/HNS management and not after the show is completed.10. No children under 16 years of age will be allowed in the exhibit area at any time, unless accompanied by an adult.11. It is agreed that GNS & GSO/HNS and the host facility shall not be liable for any damage to, or destruction of, any exhibit from any cause or for the theft or disappearance of any exhibit or any property contained in or about the exhibit booth area.12. The exhibitor agrees to indemnify and hold harmless GNS & GSO/HNS and the host facility or their employees or their representatives against any and all liabilities for damage, injury or loss to all persons and any and all claims arising out of acts or omissions of exhibitors, their employees or their representatives.13. GNS & GSO/HNS will only refund exhibitors who are pre-registered the cost of booth space and will not be held responsible or liable for charges or damages for any failure of performance due to acts of nature, labor disputes, and shortage of materials, governmental authority, or other circumstances beyond reasonable control of either party.14. Neither GNS & GSO/HNS nor the Ritz Carlton Lodge, Reynolds Plantation maintains insurance covering property brought onto or stored on the hotels premises by exhibitors and it is the responsibility of the exhibitor to obtain or maintain such coverage at their own expense.15. Exhibitors will not offer educational/training programs within the show facility simultaneous to the GNS & GSO/HNS Annual Meeting related programs.16. This agreement includes a one-time list of pre-show and post-show attendees.

    BOOTH CONSTRUCTION17. All electrical work and electrical wiring must

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