Navigating Saint Paul Public Schools

January 2013

Office of Family Engagement & Community Partnerships

Gayle J. SmallerPartnerships Coordinator

gayle.smaller@spps.org651-767-8308

Welcome & Agenda

Strong Schools, Strong Communities

Chief of Staff & Office of Accountability Jacqueline Allen

Strategic Initiative Administratorjacqueline.allen@spps.org

What the Strong Schools, Strong Communities plan

will doImprove education for all

students – without exception or excuse

Achievement: Ensure each child achieves to his or her potential

Alignment: Assure all students have quality school choices in their own communities

Sustainability: Equitably distribute resources; invest in what works

Six Geographic Areas: A-F

So what’s coming next fall?• All elementary schools become K – 5 sites

• Sixth grade moves to middle schools, strengthening student/teacher relationships

• New Community School Zones ensure families have the best chance of getting into their community schools

• Busing provided to schools within your area, as well as to regional and district wide magnets

• Sibling preference will continue• Reflecting St. Paul works to preserve

integration

Community School Pathways

ELEMENTARY MIDDLE HIGH SCHOOL

Frost LakeHazel Park PrepThe Heights

ParkwayHazel Park

Johnson

Battle CreekDayton’s BluffEastern HeightsHighwood Hills

Battle Creek Harding

Bruce F. VentoJohn A. Johnson

Washington Washington

Cherokee HeightsRiverview

Humboldt Humboldt

Chelsea HeightsComo ParkGaltierHancock/HamlineSt. Anthony Park

Murray Como Park Sr.

EXPO for ExcellenceGrovelandHorace MannJackson PreparatoryMaxfieldRandolph Heights

Ramsey (F1)Highland Park (F2)

Central (F1)Highland Park Sr. (F2)

Articulations, with Guaranteed SpaceAmerican Indian Language & Culture

American Indian Magnet American Indian Magnet Harding

Visual and Performing Arts

Four Seasons Arts+Linwood Monroe Arts+Mississippi Creative ArtsSaint Paul Music Academy

Open/Creative ArtsLinwood Monroe Arts+

Open/Creative Arts

Capitol Hill Gifted & Talented

Capitol Hill Gifted & Talented Capitol Hill Gifted & Talented Highland Park Senior

Hmong Studies Language and Culture

Jackson PreparatoryPhalen Lake

Washington TechnologyBattle Creek Middle

Washington Technology

International Baccalaureate

Ben E. MaysHazel ParkHighland Park Elementary

RamseyHazel ParkHighland Park Middle

CentralHardingHighland Park

French Immersion

L’Etoile du Nord Ramsey Central

Spanish Immersion

Adams Spanish ImmersionRiverview West Side School of ExcellenceWellstone, Paul & Sheila

Highland Park Middle Highland Park Senior

Mandarin Immersion

Ben E. Mays Area Community School Area Community School

Montessori

Crossroads MontessoriJ.J. Hill MontessoriNokomois Montessori

Parkway Area Community School

Aerospace

Farnsworth Farnsworth Johnson

Science

Crossroads ScienceWellstone

HumboldtWashington

HumboldtWashington

9

SSSC Alignment:Building Re-Openings

Administration recommends that the following buildings be reopened:

Name Address Program

Ames 1760 Ames Place LNFI Upper

Prosperity Heights

1305 Prosperity Ave LNFI Lower

Roosevelt 160 Isabel St. E Riverview

Sheridan 525 White Bear Ave Nokomis South

13NOV12

Questions?

Communications, Marketing & Development

Julie Schultz BrownDirectorjulieschultz.brown@spps.org

Communication Protocol

Consider departments impacted by your message/information

Feel free to use specific staff contactIf no contact, call main line 651-767-8110 For media inquiries or event

communications and public relations, contact: Toya Stewart Downey

651-767-8104 toyastewart.downey@spps.org

Funding OpportunitiesCMD offers guidance for grant making process

SPPS internal grantsSupport for external grants

CMD manages SPPS grants & guidelinescommunications.spps.orggrants.spps.org (for grant management)

CMD secures letter of support; ALLOW 10 DAYS To obtain letter of support, must be an SPPS authorized partner:

partnerships.spps.org Funding inquiries, contact: Cathleen Hess

651-767-8344 cathleen.hess@spps.org

Flyers in BackpacksSubmit material distribution request to:

spps.org/flyersMaximum of two pages allowedCan be distributed to approved schools ONLYPrincipals have final discretion SPPS is not responsible for printing/copying or

bundlingWhen delivering, include approval letter from OFECP

SPPS Brand StandardsCMD manages communications, branding,

advertising, and logo standards for SPPS For SPPS brand standards info, visit:

spps.org/sppslogosFor additional guidance, contact: Kate

Ryan

Kate.Ryan@spps.org

District Schools, Programs & Initiatives

Schools, programs, initiatives spps.orgCMD communications.spps.orgCommunity Partnerships

partnerships.spps.orgDistrict’s mission, strategic initiatives and

staff and Board leadership spps.org/leadership

SPPS current events & media information spps.org/spps_in_the_news

Outreach, Marketing & AdvertisingCommunications, Marketing and Development handles:

Community outreach for marketing and advertising

Internal communications/The Bridge/SPPS website/videos

TranslationsDistribution of student and staff picturesFacebook

Questions?

Student Data Privacy

Department of Research, Evaluation & Assessment

Evelyn Belton-KocherDirector

evelyn.belton-kocher@spps.org

“Just because it is a good idea, doesn’t mean it is

legal.”

Jeff Lalla, Legal Department Saint Paul Public Schools

Federal & State Data Privacy Laws

REA examined district practices to ensure federal and state data privacy laws are followed, recommending the following:• Non-district staff do not have direct access to

Campus or Viewpoint• Non-district staff or partners need one or

more the following to receive student data:• Memorandum of Understanding (MOU)• Joint Powers Agreement• Data Sharing Agreement (can be part of MOU or Joint Powers Agreement)

Restrictions on Data: Examples

Certain data from special education filesFree and reduced lunch status at the

student levelProviding student level data on students

18 years of age or older without student permission

Practices Not AllowedDirect access by Partners to CAMPUS,

Viewpoint, or Parent PortalProviding non-district staff with district ID

numbers or MARSS ID numbers. In some cases, we can provide a file with ID numbers scrambled.

Sharing individual student data with a third party. The agreement covers your organization only. You can share summary data. You cannot share individual data without permission.

In general, REA will provide data based on the following (with a signed agreement):

• The data requested is aligned to a pre-determined and agreed upon evaluation plan.

• The data is mandated by a federal grant (if laws allows).

• The program or community partner can demonstrate they require the data to deliver service.

• REA can provide summary data with advance notice.

A parent/guardian permission form or letter is on file stating:Data elements to be collectedHow the data will be usedHow long data will be collected (ex. Will

you be collecting data after student completes/exits the program).Note: If student is 18 the permission form must be signed by the student

Before a project begins or a grant is submitted, create an MOU signed by the Superintendent with a data agreement signed by REA.

Data Sharing Agreement or Memorandum of Understanding

The data sharing agreement or MOU specifies the data that will be shared and when it will be provided to the agency or organization.

Factors to consider which will be worked out in data sharing agreement: Some data is only available at certain times of

the year (ex., MCA scores are sent to SPPS by the state and are available in late summer or early fall).

REA is not available for data work during periods of heavy work production.

Matching Program Activities to Data Requests

Department of Research, Evaluation and Assessment

Marian HeinrichsManager of Program Evaluation

marian.heinrichs@spps.org

How Do We Determine Program Effectiveness?

Outcome:Student Data?

Is Our Program Effective?

First Steps to Looking at Program Effectiveness

Is Our Program Effective?

Outcome:Student Data

Do Activities Match Outcomes?

Program Activities Outcomes

Theory of Change

• A set of assumptions about how and why desired change is most likely to occur as a result of your program, based on past research or existing theories of behavior and development

• The first step to building a logic model

Logic Model What is it that we do?Why are we doing it?What has to happen

for us to reach our intended outcomes?

What preconditions must be met for the outcomes?

Were the inputs sufficient? Timely?

Did participants attend all the activities?

Is there a drop-out rate that affects the outcomes?

Do Activities Match Data Request?

Program Activities

Outcomes

Data Requests

Questions?

Permits

Business OfficeJim Engen

jim.engen@spps.org

Definition & RatesSchool Day:

2 hours prior to school start through 2 hours after school dismissal

Non-Community Partner related bookings and non Authorized Community Partners will be charged the respective Category rates

Reserving SpaceDuring the defined “School Day”

Reserve space through respective school clerk, list: apply.spps.org/school_directory.html

Outside the defined “School Day”Reserve space through: Jean Olsen

651-767-8235

jean.olsen@spps.org

LogisticsDate & time of eventType & purpose of eventEstimated number of participants expected to

attend eventNumbers over 100 require security staff

Set up & equipment needs

Questions?

Partnership Action Teams

Vision & Possibilities

Partnership Action Teams

1. Table introductions (5)

2. What excites you about PATs? (10)

3. What do you imagine would be most beneficial to your organization if you participated in PATs? (10)

4. How can PATs best be organized? (10)

5. Survey (5)

ClosingTHANK YOU!