2017-2018 SCHOOL YEAR · Saint Joseph High School 2017-2018 Academic Technology Policy (7.28.17) 6...

ACADEMIC TECHNOLOGY POLICY, 2ND EDITION

FOR THE 2017-2018 SCHOOL YEAR (7.28.17)

ACCEPTABLE USE POLICY (AUP) IPAD PROGRAM POLICY

BRING YOUR OWN DEVICE (BYOD) POLICY DEVICE LOAN PROGRAM AND POLICY

Saint Joseph High School 2017-2018 Academic Technology Policy (7.28.17)

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Table of Contents

RevisionHistory.............................................................................................................................................................5

Foreword(**)..................................................................................................................................................................6

1Introduction.................................................................................................................................................................7

1.1Vision2020..................................................................................................................................................................................................7

Figure1.1-1SAMRModel(referenceKathySchrock’sGuidetoEverything)...............................................................................7

1.2Mission(**)..................................................................................................................................................................................................8

1.3TechnologyatSJHS....................................................................................................................................................................................8

1.3.1SJTechnology:CurrentState...................................................................................................................................................................................8

1.3.2RecentImprovements(**).......................................................................................................................................................................................8

2Purpose..........................................................................................................................................................................9

3SJHSTechnologyandElectronicCommunicationAUP..................................................................................9

3.1StudentPrivileges.....................................................................................................................................................................................9

3.2Parent/GuardianResponsibility..........................................................................................................................................................9

3.3DisciplinaryPolicyforAUPViolations............................................................................................................................................10

3.4NetworkandInternetSecurity..........................................................................................................................................................10

3.5SaintJosephHighSchooleMail(@sj-jester.org)..........................................................................................................................11

3.6SecurityExpectations............................................................................................................................................................................11

3.7PersonalDevices.....................................................................................................................................................................................12

3.8Photo,Video,andAudiorecording...................................................................................................................................................12

3.9SJHSInternetSafetyRules...................................................................................................................................................................12

3.10Vandalism/Damage.............................................................................................................................................................................13

3.11Cyberbullying........................................................................................................................................................................................13

3.12TechnologyNeedsTeam(TNT).......................................................................................................................................................13

3.12.1TNTHelpDesk...................................................................................................................................................................................14


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3.12.2TNTOfficeHours..............................................................................................................................................................................14

3.12.3TNTTicketingSystem.....................................................................................................................................................................14

4SocialMediaandAcceptableUseoftheSJHS“Brand”.................................................................................14

4.1SchoolLogoandNameUsage.............................................................................................................................................................14

4.2SocialMedia..............................................................................................................................................................................................14

5SJHSJesteriPadProgramPolicy..........................................................................................................................15

5.1Introduction.............................................................................................................................................................................................15

5.2ReceivingYouriPad...............................................................................................................................................................................15

5.2.1Classof2020iPadPhysicalParts..................................................................................................................................................16

Figure5.2-1Classof2020iPadDistributionChecklistandReceipt............................................................................................16

Figure5.2-2ProtectiveCasefortheClassof2020iPadAir2........................................................................................................17

5.2.2Classof2021iPadPhysicalParts..................................................................................................................................................18

Figure5.2-3Classof2020iPadDistributionChecklistandReceipt............................................................................................18

Figure5.2-4ProtectiveCasefortheClassof2021iPad2017(Gen5)(**)................................................................................19

5.3iPadConfigurationandApps..............................................................................................................................................................19

5.4iPadFeatures...........................................................................................................................................................................................19

5.4.1Music...............................................................................................................................................................................................................................19

5.4.2Data.................................................................................................................................................................................................................................19

5.5StudentiPadResponsibilities............................................................................................................................................................20

5.6TrackingandMonitoringtheiPads..................................................................................................................................................20

5.7Care,Security,andLostiPads............................................................................................................................................................21

5.7.1Scenario1:StudentReportsLostiPad.........................................................................................................................................21

Figure5.7-1Scenario1iPadLossForm.................................................................................................................................................21

5.7.2Scenario2:SchoolFindsaLostiPad.............................................................................................................................................22

Figure5.7-2Scenario2iPadLossForm.................................................................................................................................................23

5.7.3Accessories............................................................................................................................................................................................24


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5.7.4AdditionaliPadcareguidelines.....................................................................................................................................................24

5.8iPadServiceandRepairs.....................................................................................................................................................................24

5.9CollectingiPadsattheEndoftheSchoolYear(**).....................................................................................................................24

5.10Disclaimer..............................................................................................................................................................................................24

6SJHSBringYourOwnDevice(BYOD)ProgramPolicy(**).........................................................................25

6.1DeviceSpecifications.............................................................................................................................................................................25

6.2GuidelinesforParticipationintheBYODProgram....................................................................................................................25

6.3RegisteringYourDevice.......................................................................................................................................................................25

6.4StudentResponsibilities......................................................................................................................................................................25

6.5AdditionalBYODDevicePolicies......................................................................................................................................................26

7SJHSDeviceLoanProgram....................................................................................................................................26

7.1Overview...................................................................................................................................................................................................26

7.2StudentRequirements..........................................................................................................................................................................26

AppendixA:AUPAcknowledgementForms.......................................................................................................27

AppendixB:BYODForm............................................................................................................................................29

AppendixC:DeviceLoanProgramForm.............................................................................................................30


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Revision History

Date Description Author July 21, 2017 Initial version published on line for students

and families to read. AUP, BYOD, iPad acknowledgement forms will be sent home in the July “Back to School” package.

Mary Koppes

July 28, 2017 Updated distribution, collection, and lost iPad forms.

Mary Koppes


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Foreword (**) This is the 2nd edition of the Saint Joseph High School Academic Technology Policy and applies to the 2017-2018 school year. The following sections have changed:

• Introduction updated to reflect the SJHS current technology state and plans • C3:Ignite Grant extended to provide iPads to freshmen and sophomores, including new distribution,

collection, and iPad loss forms • Updated BYOD policy limiting the type of devices that can be registered to use the SJHS WiFi • NEW SJHS device loan policy

The above items are listed to reinforce the May 2017 memo that was sent home to parents/guardians.

Changes are annotated with a double asterisk (**) next to the updated or added section title or paragraph.

All SJHS students, guardians, faculty, staff, including part-time coaches, administrators, and any person that requests an eMail address, registers a device on our network, or uses any other technology resources are required to review the policy and sign the 2017-2018 LA Archdiocese AUP Acknowledgement Form (Appendix A).

In addition,

• Juniors, seniors, and their parents must sign the BYOD Form (Appendix B) if the student will be bringing her own Apple device to school.

• Juniors, seniors, who do not have their own device, must fill out and sign Device Loan Application/Form (Appendix C) in order to borrow a device through our Device Loan Program

• Freshmen and sophomores will receive C3:Ignite iPads. • A sophomore may “opt out” of the iPad program if and only if she owns and wants to use a MacBook for the

2017-2018 school year. In this case, she and her parents should complete a BYOD Form (Appendix B).

ALL TECHNOLOGY FORMS MUST BE TURNED IN BEFORE YOU CAN USE THE SJHS TECHNOLOGY RESOURCES. THE FOLLOWING DUE DATES HAVE BEEN ESTABLISHED:

• Freshmen and Transfer Students: Forms are due on the first day of orientation, Thursday, August 10 • Returning Students: Forms are due on your convocation day, Monday, August 14.

The Saint Joseph School High 2017-2018 Academic Technology Policy, 2nd Edition, is composed of seven major sections, as follows:

1 Introduction 2 Purpose 3 SJHS Technology and Electronic Communication AUP 4 Social Media and Acceptable Use of the SJHS “Brand” 5 iPad Program Policy 6 BYOD Policy 7 Device Loan Program


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1 Introduction Saint Joseph High School provides electronic information and communication resources to our students. For the remainder of this document, electronic information and communication resources will be referred to as Technology Resources.

Dr. Mendoza, the SJHS Principal, and her administration guides and oversees the implementation and usage of these resources. The SJHS Technology Team manages these resources and collaborates with teachers to integrate them into their instructional practices.

1.1 Vision 2020 The SJHS Strategic Technology Plan will implement several changes and upgrades over the next five years…and beyond. Our goals are to

Provide high-performing, reliable, flexible IT infrastructure that flawlessly supports students, parents/ guardians, teachers, administration, and staff,

Modernize SJHS academic and plant operations by deploying and integrating information systems, which increase efficiency, improve data integrity, and support a sustainable environment (less paper please), and

Transform Saint Joseph High School into a digital learning environment by providing: • One-to-One device program for the students which supports the teachers’ curriculum and instructional

practices, • Smart Classroom equipped with leading edge technology to facilitate, enhance and accelerate student

learning, • Consistent Educational Technology and tools, when possible (e.g., Learning Management System - LMS)

which eases transition between classes and school years, • Educational Technology integrated into teachers’ instructional practices, achieving maximum SAMR benefit.

SAMR is a model designed to help educators infuse technology into teaching and learning.

Figure 1.1-1 SAMR Model (reference Kathy Schrock’s Guide to Everything) • Paperless school environment; for example:

o 100% iBook textbook option for the iPad o Digital forms o On-line application o On-line registration o On-line service hour tracking


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1.2 Mission (**) Provide technology infrastructure and tools that support and facilitate the execution of the SJHS mission to enable our students to “develop her intellect, abilities, and character and empowers her to achieve all of which woman is capable” (Saint Joseph High School Mission Statement, revised April 2017)

1.3 Technology at SJHS

1.3.1 SJ Technology: Current State The entire campus, except some spots on Jester Field, is accessible through the SJ wireless network. The technology team consistently monitors the WiFi to assure that we have the coverage we need.

Safety for our students and community is the top priority. A State-of-the Art “Firewall” and internet content filtering has been implemented. We follow the hacking incidents and “patch” the servers and filtering when a new threat is identified by Cyber Security Authorities.

Saint Joseph High School is a Google Apps For Education (GAFE) school. We made the commitment to use the Google eMail service (Gmail) and move to a common Learning Management System (LMS), Google Classroom. Students and teachers have the entire Google Education tool suite (Google Drive, Forms, etc.) available to them through their SJHS eMail account.

SJ implemented the SmartClassroom to enable 21st Century Learning for the 21st Century Jester. Each classroom is equipped with the following:

• iMac computer • Interactive 3LCD Ultra Short Throw Projector is a state-of-the art device that creates non-blinding

projections. (Even when you stand directly in front of the screen, light rarely reaches your face.) • Dual pens and easy Interactive Tool software allows a presenter (teacher or student) to electronically

annotate her document using the pen to highlight and draw on the projection screen • Blu-Ray Player to show high definition movies, documentaries, etc. • RF Modulator • Document Camera allows the teacher (or student) to easily display textbooks and 3D objects to promote

engaging interactive lessons

In 2016, we submitted a grant proposal and were awarded the C3:Ignite grant to provide iPads to the Class of 2020 and teachers, purchase software, and professional development.

1.3.2 Recent Improvements (**) The SmartClassroom is evolving to allow interactive learning and sharing of projector control. The iMac computers will be replaced with MacBooks in 2017-2018, providing mobility for our teachers.

Additional C3:Ignite iPads have been awarded for the Class of 2021.

In 2016-2017 we implemented a device loan program. This year the loan program will expand; our goal is for every student to have a device.

We are planning an infrastructure upgrade that will rewire the entire campus network system.

We are planning an internet upgrade to increase the speed of our service and faster access to outside Websites and Cloud Based systems.


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2 Purpose As our technology footprint expands, it is important that we upgrade our policies to clearly articulate the Acceptable Use Policy (AUP), iPad policy, Loan Policy, and BYOD Policy.

Saint Joseph High School is a Los Angeles Archdiocesan high school and complies with the Los Angeles Archdiocesan Administrative Handbook. Section 10.3 of the archdiocesan handbook is the Archdiocesan Acceptable Use and Responsibility Policy For Electronic Communication (Archdiocesan AUP).

The Archdiocesan AUP provides the following: • Guidelines to our technology department about how to implement, monitor, and manage our technology

resources and • Policies and procedures that apply to all users of SJHS technology, including students, parents, teachers,

staff, and administrators

The SJHS Academic Technology Policy is targeted for the students, their parents/guardians, and other users and complies and aligns with the Archdiocesan AUP. Students, their parents/guardians, and all users must review, understand, acknowledge, and comply with the SJHS technology policy.

3 SJHS Technology and Electronic Communication AUP All SJHS technology resources and all work performed on them, are the property of SJHS. These systems, devices, and materials are to be used for SJHS educational, co-curricular, and operational purposes, not personal business.

With the permission of an SJHS administrator, a student or other user may use the SJ technology resources outside regular school and business hours. (e.g., a staff member who is going to school.).

SJHS technology resources are not private and security cannot be guaranteed. User IDs and passwords are intended to enhance system security, not to provide users with personal privacy. The SJHS technology team maintains and monitors the user directory and does not provide information to unauthorized people.

Saint Joseph High School administration reserves the right to change rules, add rules, interpret rules, or alter consequences in order to ensure a safe environment for all students.

3.1 Student Privileges The use of the Saint Joseph High School electronic information technology resources is a privilege, not a right. Inappropriate use of these resources will result in disciplinary action and/or referral to legal authorities.

A student may access SJHS technology resources through her personal device, Jester iPad, or by using the SJHS computers and workstations located on campus.

NOTE: A smart phone may not be registered on the SJHS WiFi and it is not a permitted device during school hours. Smart phones and mobile phones may only be used on campus during school hours if approved by a teacher or administrator for educational purposes. Faculty and Staff should only use this device for work calls and emergencies.

3.2 Parent/Guardian Responsibility Parents/guardians are the primary caregivers for their daughters and are ultimately responsible for their technological communication and usage.

Saint Joseph High School is not responsible for a student’s inappropriate use of school technology, a student device, or a school-issued iPad.


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3.3 Disciplinary Policy for AUP Violations The primary goal of the technology disciplinary policy it to keep the students safe in the rapidly changing digital world. The policy is very strict and escalates fast because when an AUP violation could not only place the offending student in danger, but it could endanger the entire SJHS community.

The SJHS disciplinary policy is in the 2017-2017 Parent-Student Handbook and is overseen by the Dean / Assistant Principal for Student Life. Each student and her parents/guardians should be familiar with the policy and escalation process:

• Three levels of SJHS disciplinary notices: 1. Infraction, 2. Misconduct, and 3. Disciplinary referral.

• Three levels of SJHS Disciplinary Probation: 1. Probation I 2. Probation II 3. Probation III

Any Student who does not comply with the AUP will be held accountable with appropriate consequences enforced. Due to the risk to the safety of our students, most of the AUP violations are defined as misconducts, which are “more serious offenses.” Throughout this document:

• AUP violations which are infractions are marked with (I) • AUP violations that are misconducts are marked with (M)

Discipline for the AUP violation will be escalated following the disciplinary policy. Violations of federal and state regulations such as sending threatening email and accessing or distributing obscene material will be reported and dealt with by the governing law enforcement agency.

3.4 Network and Internet Security Saint Joseph High School has implemented a “Firewall” which blocks some internet usage and filters internet content. The Firewall executes the following:

• Prohibits student use of social networking sites • Blocks inappropriate websites • Stops the download of inappropriate content • Monitors outgoing information to assure it is appropriate • Stops unapproved users from accessing our intranet, internal systems, and databases.

SJHS has also implemented an Access Control System (ACS) and process for granting access to our systems and assigning logon IDs and Passwords. SJHS assures that only authorized users access to and/or change SJHS systems and data.

SJHS monitors the use of the technology resources and the Internet, and does not allow the download of inappropriate or dangerous content. We can identify the device and device owner when she attempts to access an inappropriate website. When a student repeatedly attempts to access inappropriate websites, she will be issued a misconduct. (M)

If a student or other user believes that she needs access to a blocked website for educational purposes, she should notify her teacher and submit a TNT change request ticket.

SJHS assures that outgoing information is appropriate and if inappropriate activity is detected, the student/user is notified and asked to change behavior and retrieve the information that was sent.


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3.5 Saint Joseph High School eMail (@sj-jester.org) SJHS has implemented a successful, managed eMail program using Gmail. Each student is assigned a Saint Joseph High School email address and password; the password is changed yearly by the technology team.

• Do not change the password. If you change it, it will be set back to the one assigned by the Technology Department. (I)

• Do not share your password with anyone. (M)

The SJHS email should only be used for school related purposes. (I)

Our goal is to make the SJHS eMail address the “single sign-on” (SSO) for SJHS academic and co-curricular systems/tools. The SJHS eMail address is the logon ID for the following tools:

• Google Education tools (Google Classroom, Google Drive, etc.) • Co-Curricular tool • Naviance tool used by the counseling department • PlusPortal account (Student should set her PlusPortal password to match her eMail password)

Some of the academic tools still require an additional logon ID and Password. The same guidelines for usage and password sharing apply.

All eMail messages and SJHS-related postings to any Internet site on or off campus at any time (notes, email, newsgroups, bulletin boards, wikis, or other interactive forms of communication) shall be educationally purposeful and appropriate. The following are prohibited:

• Hate mail, (M) • Harassment, (M) • Discriminatory remarks, (M) • Vulgarity and swearwords, (M) • Other antisocial behaviors, (M) • Chain letters, and (M) • Threats of any kind. (M)

3.6 Security Expectations Saint Joseph High School students (and all users) are expected to abide by the following guidelines and rules:

• Do not share password(s) with anyone. (M) • Do not use another student’s logon ID and password to log onto SJHS systems. (M) • If you forget your password, open a TNT Problem Ticket. (Section 3.12) • If you suspect that someone knows your password, and your password needs to be changed, open a TNT

Problem Ticket. (Section 3.12) • Use SJHS technology resources, including the Internet, under the guidelines specified by this document, by

the Archdiocesan AUP, and by SJHS teachers, administration and staff members. (M) • Do not provide / post your personal information, or personal information about any SJHS student, teacher,

staff, or administrator. (M) • Respect copyright laws and licensing agreements pertaining to materials used and obtained via the Internet

or other electronic sources. (M) • Do not bypass or attempt to bypass (hack) network security to access inappropriate material. (M) • Do not bypass or attempt to bypass (hack) network security to impair the functionality of any computer or

network. (M) • Do not assist others in violating these rules by sharing information or passwords. (M)


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• Notify a teacher or a staff member whenever she comes across information or messages that are inappropriate, dangerous, threatening, or make her feel uncomfortable. When a student identifies, or knows about a security problem, she should talk to a teacher without discussing it with other students.

3.7 Personal Devices During the school day, a student may not use any personal electronic communication devices on campus without registering the device or the consent of a school official. Personal devices include

• Laptop • Tablet • Video cameras • Cameras • Mobile phones and Smart Phones***

All devices, whether they need access to the SJHS network or not, must be registered with the Technology Department in order to be used during the school day. (M)

***Mobile/Smart phones will not be registered or have access to the SJHS WiFi. (MUST be turned off during classes and must not be used without permission from a teacher or other SJHS official) (I)

3.8 Photo, Video, and Audio recording A student device may be equipped with a camera and microphone, allowing video, image, and audio capture. At no time should a student record a student, teacher, parent, presenter, etc. without permission from the parties involved and a teacher or other SJHS official. (M)

In addition, permission must be obtained from the parties involved before publishing content. (M)

Each student must exercise good judgment when using her device camera and microphone, including respecting copyright laws. (M)

3.9 SJHS Internet Safety Rules SJHS enforces the Archdiocesan AUP Internet Safety Policy. Some of these guidelines are further clarified below:

• Faculty or administrator permission is required to stream music from the internet. (M) • Faculty or administrator permission is required to stream videos from the Internet/YouTube app. (M) • Faculty or administrator permission is required to access to any of the following:

o Social networking sites, including Facebook, Twitter, SnapChat and others, (M) o Instant Messaging, (M) o Outside email accounts, and (M) o Educational games. (M)

• Students are not allowed to o Play games on their devices or on the internet, (M) o Text, and (M) o Access inappropriate websites via their phone cellular connection. (M)

• Additional restrictions include: access to information related to gambling, illegal drugs, alcohol use, online merchandising, hate speeches, criminal skills, alternative journals, fan fiction, and chat rooms. (M)

• Use of the Internet and/or other resources for personal gain, profit, commercial advertising, or political lobbying is prohibited. (M)

• Use of SJHS technology resources to purposefully attempt to access pornographic material, inappropriate text files, information advocating violence, or files harmful to the integrity of Saint Joseph High School is prohibited. (M)


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• A student shall not give her name, address, phone number, school name, or any personal information to anyone or any site on the Internet unless she is under the supervision of a teacher, administrator, or technology staff member. (M)

• A User shall not provide personal information, including job duties, or student personal information (class lists) outside the SJHS premises or network without explicit permission from the Principal. (M)

• A User shall not host 3rd party websites. (M) • A User shall not create damaging software and / or install damaging software on SJ technology resources;

do not install unapproved software on SJ technology resources. (M) • DO NOT CREATE INAPPROPRIATE CONTENT USING SJHS TECHNOLOGY RESOURCES; DO NOT POST

CONTENT ON LINE: o Do not create emails or other artifacts that have inappropriate references, images, videos, etc. about

SJHS (institution, students, faculty, staff, administrators, other community members) (M) o Even if you don’t post it, it may not be secure o Do not post inappropriate content on any public Internet site, chat room, or other public electronic

media. (M) o Do not post images of teachers, staff, or other personnel on the Internet without receiving written

permission from SJHS and the individual(s) involved. (M) o Do not use recording devices to slander, bully or denigrate any student, visitor, staff member, faculty

member, and/or administrator, on or off the campus, at any time. (M) • REMEMBER, ONCE YOU CREATE A DIGITAL ARTIFACT OR FILE, YOU CAN DELETE IT BUT YOU CAN NEVER

BE GUARANTEED THAT IT IS GONE.

3.10 Vandalism/Damage Vandalism is defined as any malicious attempt to harm or destroy any part of Saint Joseph’s resources, which include technological devices and equipment. This includes, but is not limited to, uploading, creating, or transmitting computer viruses; “hacking” into any part of the Saint Joseph High School system, and physical damage to the SJHS hardware. (M)

3.11 Cyberbullying Bullying is the habitual harassing, intimidating, tormenting, browbeating, humiliating, terrorizing, oppressing and/or threatening of another person. Cyberbullying occurs when the Internet, mobile phones, or other cyber technology are used to bully a student. (M) Cyberbullying includes, but is not limited to:

• Sending inappropriate text, e-mail, or instant messages. (M) • Posting inappropriate pictures or messages about others in blogs or on websites. (M) • Using someone else’s user name to spread rumors or lies about someone. (M)

3.12 Technology Needs Team (TNT) The TNT is composed of technology staff and students who will provide support and assistance to users of SJHS technology resources.


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3.12.1 TNT Help Desk SJHS has established a Help Desk model for all users. The TNT Help Desk holds office hours and hosts an include on-line ticketing system. The ticketing system must be used by all users, including students, teachers, staff, and administrators, to request service from the TNT.

3.12.2 TNT Office Hours The TNT will hold office hours for walk-up customers. The location of the Help Desk and hours will vary based on the demand; PA announcements will provide information about Help Desk hours.

During office hours, the TNT will answer questions, repair minor problems, and help users with tasks. It is not necessary to create a TNT ticket. If the TNT discovers that something is broken, the TNT and user will create a ticket on the spot to record and track the issue.

3.12.3 TNT Ticketing System There are four types of tickets that can be created and submitted to the TNT:

• Problem Ticket • App Approval Ticket (iPad Program) • Change Request Ticket

Tickets are created on google forms and the link to the form is on the website. Students and all users should create a shortcut on their device. (**)

When creating TNT tickets, provide as much information as possible. Submit the ticket and monitor your eMail for a response. If your email is not working, indicate that on your ticket and the TNT will locate you or have you paged if necessary.

4 Social Media and Acceptable Use of the SJHS “Brand”

4.1 School Logo and Name Usage Our constituents and the surrounding community immediately recognize the Saint Joseph High School logo, crest/seal, and SJ Lettering”. In addition, here at Saint Joseph High School, we are privileged to have school colors that are not widely used. When constituents who know SJHS see ORANGE they immediately associate it with SJHS and look for other indicators, like the logo, seal, or name.

Our identity system, including our logo, crest, and SJ lettering, must be used correctly and consistently, as outlined in the Brand Book.

The SJHS logo, crest, SJ lettering, and school name in any of its forms (Saint Joseph High School or SJHS) may not be used on any materials, printed or digital, in any capacity, without prior approval from the Director of Marketing. This includes, but is not limited to, clothing, brochures, flyers, websites, social media accounts, banners, sporting goods, and posters. (The same applies to LA Archdiocesan branding.)

4.2 Social Media Student-run social media pages that identify a relationship with SJHS, must be approved by the responsible administrator; it must be overseen on a regular basis by a faculty moderator.

The school logo, crest, or SJ Lettering may not be used on any social media pages except on official pages operated by the school.

Saint Joseph High School is not liable for content posted on social media pages that are not sanctioned by SJHS.


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5 SJHS Jester iPad Program Policy

5.1 Introduction Saint Joseph High School has been awarded a C3:Ignite grant from the Archdiocese of Los Angeles (ADLA). The Catholic Communication Collaboration (C3) is an ADLA Technology Initiative, which includes Infrastructure and Educational Technology Projects.

The C3:Ignite is a partnership between the ADLA Department of Catholic Schools (DCS), Sprint, apple and other Consulting firms to launch a 1-to-1 Device Program in DCS schools. SJHS submitted a grant proposal and received iPads for the Class of 2020, the Class of 2021, and all teachers (all grade levels).

NOTE: YOU MUST TURN IN THE APPLICABLE FORMS OR YOU WILL NOT RECEIVE YOUR DEVICE.

5.2 Receiving Your iPad An SJHS student will not be issued her iPad until she and her parents/guardians complete the following:

1. Read the SJHS Academic Technology Policy, 2. Sign the SJHS AUP Acknowledgement Form, and 3. Return the signed AUP Acknowledgement form to school 4. For the Class of 2020, pay the replacement fee for damaged and lost accessories. (**)

Freshmen (Class of 2021) and sophomore (Class of 2020) transfer students will receive their iPads on the first day of orientation; sophomores will receive their iPads on convocation day or the first day of school. (**)

NOTE: If a sophomore does not wish to receive an iPad, please bring your BYOD form to school on convocation day.


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5.2.1 Class of 2020 iPad Physical Parts There will be no additional charge for the iPad. Returning students will receive the same devices they had for the 2016-2017 school year. Transfer students will receive a new device. Each student will receive the following components:

• Apple iPad Air 2 device with WiFi and Sprint LTE cellular access • Apple 10W or 12W USB Power adaptor, • Apple Lightening to USB Cable, and • Custom iPad protective case (see below).

If returning students have and outstanding bill for damaged or lost parts, the fee must be paid.

Each student will sign a form that states she received all the components listed above; she will receive a receipt. This same form will be used to collect the iPads at the end of the school year. (**)

Figure 5.2-1 Class of 2020 iPad Distribution Checklist and Receipt


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Figure 5.2-2 Protective Case for the Class of 2020 iPad Air 2

If a student wishes to purchase other accessories for her iPad, they must be Apple iPad Air 2 accessories. If a student uses an incompatible accessory and it damages the device, she will be responsible for the cost of the replacement or repair. (M)


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5.2.2 Class of 2021 iPad Physical Parts There will be no additional charge for the iPad. Each student will receive the following components:

• Apple iPad 2017 (Gen 5) device with WiFi and Sprint LTE cellular access • Apple 10W or 12W USB Power adaptor, • Apple Lightening to USB Cable, and • iPad protective case (see below).

Each student will sign a form that states that she received all the components listed above. This same form will be used to collect the iPads at the end of the school year. (**)

Figure 5.2-3 Class of 2020 iPad Distribution Checklist and Receipt


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Figure 5.2-4 Protective Case for the Class of 2021 iPad 2017 (Gen 5) (**)

If a student wishes to purchase other accessories for her iPad, they must be Apple 2017 (Gen 5) accessories. If a student uses an incompatible accessory and it damages the device, she will be responsible for the cost of the replacement or repair. (M)

5.3 iPad Configuration and Apps The iPad will be pre-configured and students should not alter the iPad configuration.

• iOS updates may not be applied without administrative permission. The TNT will handle all iOS updates. (M) • The iPad will be configured with wallpaper. Students should not change the wallpaper. (I) • The iPad will be pre-loaded with educational and personal study assistance Apps. Students will not pay for

Apps that have been selected by the school or their teachers.

A student may identify a need additional educational Apps. She must submit a ticket to the TNT to review the App; after approval, she may purchase and download the App.

Only approved Apps can be downloaded to the iPad. (M)

5.4 iPad Features

5.4.1 Music Students are allowed to have school-appropriate music on their iPads. However, teacher permission is required to listen to music during school hours. (M)

No streaming music is allowed at school. Files must be accessed through iTunes. (M)

5.4.2 Data Each student should use Google Classroom and her assigned Google Drive as the permanent storage for her schoolwork and files. Personal files left on the iPad may be at risk if the device is lost or has to be wiped.


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5.5 Student iPad Responsibilities Each student who has an iPad is required to bring her iPad to school every day, fully charged. (I)

If a student forgets her iPad or does not charge her iPad, she is still responsible for completing all coursework as if she had the use of her iPad. (I)

5.6 Tracking and Monitoring the iPads Saint Joseph High School retains the right to

• Collect and/or inspect the iPad at any time, including inspecting the device via electronic remote access, • Alter, add, or delete installed apps, and • Monitor all incoming and outgoing data accessed by students, faculty, staff, and administrators.

Saint Joseph High School uses Mobile Device Management (MDM) software, called AirWatch, to ensure that the iPads are compliant with school policies and to detect violations if they occur. AirWatch enables the Technology Department to:

• Register, track and monitor all iPads, • Monitor and assess software / app downloads, • Configure policies and settings, • Distribute Apps, and • Secure access to school networks and resources.


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5.7 Care, Security, and Lost iPads Each iPad user is responsible for caring for her iPad and keeping her iPad safe and secure. She must keep her iPad with her at ALL TIMES or lock it up in her locker.

During the 2016-2017 school year, over 30 iPads were lost and eventually found. Sometimes, the iPad is found and turned into the TNT before the student reports it missing. The TNT will process two lost iPad scenarios.

5.7.1 Scenario 1: Student Reports Lost iPad The student should go to the Technology/TNT office, report the loss, and fill out Section 1 of the form:

Figure 5.7-1 Scenario 1 iPad Loss Form

Saint Joseph High School C3:Ignite iPad Program and Device Loan Program

Scenario 1: Student Reports Lost iPad/Device Section 1: To be filled out by Student

Student Name: ____________________________________________________ ID: _______________________________________ Section: _____________ Section Teacher: ___________________________________________________________________ Report date/time: __________________________ Last date / time you saw your iPad: __________________________ Last place you saw your iPad (provide as many details as possible) : ______________________________________ __________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________ ___________________________________________________________________________________________________ Student Signature Date 1. Bring this form to Mr. Villalpando (TNT), who will complete his part. 2. Then take the form to the Dean, Mrs. Castillo, who will sign and keep the pink copy. 3. Then take the form back to the TNT. You will receive the yellow part. Section 2: To be filled out by TNT

Asset Tag: _________________________________ Date Found: ______________________ Loss: _________________ 1st loss (Infraction): _______ 2nd loss (Misconduct): ________ 3rd loss or more: _________ If a student loses her device a 3rd time, the Dean will determine disciplinary action. Section 3: To be filled out by Mrs. Castillo

_______________________________________________________________________________________________ Mrs. Karen Castillo, Dean Signature Date Section 4: To be filled out by TNT

________________________________________________________________________ Mr. Villalpando, Signature Date Date Found: _____________________ Loss Declared: ______________________ Replacement or Loaned Device: ________________________________________________________________________________________ __________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________

Pink to Dean, Yellow to Student, White to TNT


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The form will be signed by the Dean and the TNT; the student will receive a receipt and should take this home to her parents/guardians. The first loss will be an infraction; an additional loss will be a misconduct. (M)

The TNT will attempt to locate the iPad through the MDM. If the iPad cannot be found by the TNT, the student will receive a replacement iPad after she and her parents/guardian complete the following:

• File an official police report, • Submit the police report to the Director of Technology, and • Pay a replacement fee equal to the Manufacturer’s Suggested Retail Price (MSRP).

5.7.2 Scenario 2: School Finds a Lost iPad If an iPad is left unattended, it will be taken by a school official and given to the TNT. A disciplinary form will be completed and filed with the Dean. The student will be contacted. The first loss will be an infraction; an additional loss will be a misconduct. (M)


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Figure 5.7-2 Scenario 2 iPad Loss Form

Saint Joseph High School C3:Ignite iPad Program and Device Loan Program

Scenario 2: Found iPad Section 1: To be filled out by TNT

Asset Tag: _________________________ Found By: ___________________________Date/Location: ____________________

Student Name: _______________________________________________ ID: _______________________________ _____ Section: _____________ Section Teacher: __________________________________________________________ 1st loss (Infraction): _______ 2nd loss (Misconduct): ________ 3rd loss or more: _________ If a student loses her device a 3rd time, the Dean will determine disciplinary action. Pages/Notes to Student: ____________________________________________________________________________

Notes: _________________________________________________________________________________________________ Section 2: To be filled out by Student

_______________________________________________________________________________________________ Student Signature Date 1. Take the form to the Dean, Mrs. Castillo, who will sign and keep the pink copy. 2. Then take the form back to the TNT to receive you iPad. You will receive the yellow part.

Section 2: To be filled out by Mrs. Castillo

_______________________________________________________________________________________________ Mrs. Karen Castillo, Dean Signature Date Section 3: To be filled out by TNT

_________________________________________________________________________________ Mr. Juan Villalpando, Technology, Signature Date

Pink to Dean, Yellow to Student, White to TNT


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5.7.3 Accessories If a student misplaces or breaks the protective case, power adaptor (10w or 12w) and/or lightning to USB cable, she will need to purchase replacements, which are on sale at the Jester Campus Store for the following prices:

• Apple 10W or 12W USB power adaptor $25, • Apple Lightening to USB cable $25, • Protective case $20.

At the end of the year, is accessories are damaged or missing, the student will be charged for replacements.

NOTE: Do not use an after-market (non-Apple) power adapter. (M)

NOTE: Replacement iPads and parts become the property of Saint Joseph High School and the ADLA.

5.7.4 Additional iPad care guidelines • The protective case MUST remain on the iPad at all times. (I) • iPads and cases must remain free of any writing, drawing, stickers, or labels that are not SJHS property. (I) • The bar code / asset tag that is placed on the back of each iPad must be left intact for identification

purposes. (M) • Students must transport the iPad in a safe manner (backpack, book bag). • Students participating in after school activities MUST lock up their iPads in their school or gym lockers. (M) • Students should be safe and smart outside of campus or their home. • Each student is responsible for the general care of the iPad that she has been issued.

o Clean the screen with a soft, dry cloth or anti-static cloth. No cleaners of any type. o Insert and remove cords and cables carefully to prevent damage. o Do not eat or drink around the iPad. o Do not store the iPad in a vehicle when weather conditions can harm the device.

• A student should not attempt to repair the iPad, or go to an outside resource for iPad repairs. Report all iPad issues to the TNT. (M)

5.8 iPad Service and Repairs Issues with the iPad, protective cover, USB cable, and power adaptor should be reported by submitting a TNT problem ticket. The TNT will assess the issue, prioritize the ticket, and attempt to repair the problem.

In some cases, the TNT will send the iPad to a repair agency; the student will be given a replacement iPad (on loan) until her device is returned. A $75 fee will be charged for service unless the issue is a manufacturer’s defect.

5.9 Collecting iPads at the End of the School Year (**) iPads will be collected at the end of the school year during finals weeks. The student and her section teacher will complete the checklist and receipt (Figure 5.2-1, 5.2-3); one copy will go home to the parents/guardians.

Parents/Guardians will be invoiced for broken and missing parts during the summer and the payment must be received before the student receives her iPad for the following year or registers a BYOD device.

5.10 Disclaimer Saint Joseph High School is not responsible for any damages suffered, including personal injury, loss of data resulting from delay, non-deliveries, service interruptions or inaccurate information. The person operating the iPad accepts personal responsibility for any information obtained via the Internet or other electronic sources. The person operating the iPad accepts personal responsibility for actions while operating the unit and while on the Internet.


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6 SJHS Bring Your Own Device (BYOD) Program Policy (**) As stated in last year’s Acceptable Use Policy (AUP), we are narrowing the options for devices brought to school for the 2017-2018 school year. Our goal is to have a “homogeneous” classroom for the teachers and students to facilitate and accelerate learning, student projects, and teacher instructional practices.

6.1 Device Specifications Students may bring one of the following devices to school and register it on the SJHS network:

iPad or iPad Mini • Battery Life: 8 hours • System Age: Younger than two years (e.g., iPad Air2 and later versions, iPad Pro) • Operating System: IOS 10.3 and later

MacBook • Battery Life: 8 hours • System Age: Younger than four years • Operating System: Mac OS 10.9 and later

6.2 Guidelines for Participation in the BYOD Program Incoming freshmen (Class of 2021) will be issued iPads and will not participate in the BYOD program. Sophomores (Class of 2020) will be re-issued their iPads for the 2017-2018 school year; however, sophomores will have the option to bring their own devices if they own and prefer to use a MacBook. iPads that are not re-issued will be added to the Device Loan Program. Juniors and Seniors may participate in the BYOD program by bringing an iPad or MacBook to school.

We would like each student to have her own device. With respect to Saint Joseph High School’s mission and the economic diversity of our families, we are not mandating that every student bring a device for the 2017-2018 school year. Our hope is to have enough devices to loan to students who do not have a device.

6.3 Registering Your Device In order to use a personal iPad or MacBook at SJHS, each student must register her device with the TNT. At the beginning of the school year, the TNT (Technology Team) will have several time periods scheduled for device registration. Listen for announcements.

• Your BYOD Form (Appendix B) MUST be on file. • Only MacBooks and iPads that meet the specifications above will be registered • A student may register an additional device, but it will not have access to the network or WiFi

6.4 Student Responsibilities If a class requires a device, and the student forgets her device or does not charge her device, she is still responsible for completing all coursework. (I)


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6.5 Additional BYOD Device Policies • Saint Joseph High School retains the right to inspect a student’s BYOD device and monitor all incoming and

outgoing data accessed by students. • Students may not bring a device on campus unless it is registered. (M)

o Many students have mobile phones / smart phones and these do not need to be registered o REMEMBER: Mobile phones and smart phones may not be used during the school day without

explicit permission from a teacher or administrator. • Students are solely responsible for their personal devices and should label devices with identifying

information. • SJHS assumes no financial responsibility for personal devices if they are lost, loaned, damaged, or stolen. • Students are expected to keep their devices secure at all times and not loan them to others unless required

to do so for an educational assignment. • Students are expected to protect their devices by bringing them to school in a case or cover to avoid

damage.

7 SJHS Device Loan Program

7.1 Overview Saint Joseph High School would like to achieve a 1-to-1 device-to-student program (each student has her own device). With respect to Saint Joseph High School’s mission and the economic diversity of our families, we are not mandating that every student bring a device for the 2017-2018 school year. Our hope is to have enough devices to in the loan program so that each student has a device. If a student and her parents/guardians is referred to or interested in the program, she should return the Loan Program Application/Acknowledgement Form (Appendix C) to school (to the Technology Director or her Section Teacher).

The SJHS Academic Technology Policy and iPad Program Policy applies to this program. Most of the devices available to borrow are iPads.

Saint Joseph High School administration reserves the right to change rules, add rules, interpret rules, or alter consequences in order to ensure a safe environment for all students.

At any time, if the student purchases her own iPad or MacBook, she should return the loaned device and register her new device with SJHS.

7.2 Student Requirements An SJHS student will not be issued a loaned device until she and her parents/guardians complete the following:

1. Read the SJHS Academic Technology Policy, 2. Sign the SJHS AUP Acknowledgement Form and return to your Section Teacher or other SJHS official, 3. Review the iPad Loan Program Policy because these rules and guidelines will apply to the loaned device,

and 4. Sign the SJHS Loan Application and Acknowledgement Form and return to school.


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Appendix A: AUP Acknowledgement Forms

2017-2018 SJHS Academic Technology/Acceptable Use Policy Acknowledgement Form

Each student must have this signed form on file at SJHS before she can use SJHS technology resources (Wi-Fi, iPads, computers, software, systems, etc.)

Student _________________________________________________________Grade____________________ Please Print 9/10/11/12

My parents/guardians and I have read and understand the 2017-2018 Saint Joseph High School Academic Technology Policy, which includes the SJHS Acceptable Use Policy, iPad Program Policy, BYOD Program Policy and Los Angeles Archdiocesan Acceptable Use Policy. I, __________________________________________________, understand and agree to abide by the terms of these policies. Print Student Name I agree that in keeping with mission and philosophy of Saint Joseph High School, it is ultimately my responsibility to make good choices when I use the iPad, my registered device, and the SJHS technology resources. I understand that Saint Joseph High School reserves the right to add to or modify the current policies at any time.

Do you have access to the Internet at home? ______________ (Yes or No)

Juniors and Seniors: Will you BYOD (bring your own device)? ____________ (Yes or No) OR are you interested in

the SJHS Device Loan Program? ______________ (Yes or No).

___________________________________ ___________________________________ Printed name of Parent(s)/Guardian Signature of Parent(s)/Guardian ___________________________________ ___________________________________ Printed name of Student Signature of Student ___________________________________ ___________________________________ Date Date

WHITE: Return to school YELLOW: Keep

JESTERS, TECHNOLOGY FORMS MUST BE TURNED IN BEFORE YOU CAN USE THE SJHS TECHNOLOGY RESOURCES. THE FOLLOWING DUE DATES HAVE BEEN ESTABLISHED:

• Freshmen & Transfer Students: Forms are due on the first day of orientation, Thursday, August 10. • Returning students: Forms are due on your convocation day, Monday, August 14.


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2017-2018 SJHS Academic Technology/ Acceptable Use Policy Acknowledgement Form

Each user must have this signed form on file at SJHS before he/she can use SJHS technology resources

Name _________________________________________________ Please Print Role at SJHS ___________________________________________

I have read and understand the 2017-2018 Saint Joseph High School Academic Technology

Policy and Acceptable Use Policy, including the Los Angeles Archdiocesan Acceptable Use

Policy.

I understand and agree to abide by the terms of these policies. I agree that in keeping with

mission and philosophy of Saint Joseph High School, it is ultimately my responsibility to make

good choices when I use the SJHS technology resources. I understand that Saint Joseph High

School reserves the right to add to or modify the current policies at any time.

___________________________________ Signature

___________________________________ Date


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Appendix B: BYOD Form

SJHS Bring Your Own Device (BYOD) Policy

Acknowledgement Form Student _____________________________________________________Grade_____________________ Please Print 9/10/11/12 This Acknowledgement Form is to be completed by the student’s Parent/Legal Guardian. I/We, the parent(s)/guardian(s) of _____________________________________________________, a student of Saint Joseph High School, have received, read, understand, and discussed with my daughter the Bring Your Own Device (BYOD) Policy.

By signing the Acknowledgement Form, I/we agree to all its terms and acknowledge that our daughter’s device complies with the policy.

_____________________________________ ___________________________________ Printed name of Parent(s)/Guardian Signature of Parent(s)/Guardian _____________________________________ ___________________________________ Printed name of Student Signature of Student _____________________________________ ___________________________________ Date Date JESTERS, TECHNOLOGY FORMS MUST BE TURNED IN BEFORE YOU CAN USE THE SJHS TECHNOLOGY RESOURCES. THE FOLLOWING DUE DATES HAVE BEEN ESTABLISHED:

• Freshmen and Transfer Students: Forms are due on the first day of orientation, Thursday, August 10. (Note that this form does not apply to freshmen.)

• Seniors: Forms are due on your convocation day, Monday, August 14.

• Sophomores and Juniors: Forms are due on your convocation day, Monday, August 14. (Note that this form does not apply to sophomores, unless they opt out of the iPad Program to bring a MacBook to school.)


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Appendix C: Device Loan Program Form

2017-2018 SJHS Device Loan Application and Loan Policy Acknowledgement Form

This Acknowledgement Form is to be completed by the student and Parent/Guardian. Completing this

form does not guarantee that we will have a device available but SJHS will do its best to fulfill the request.

I/We, the parent(s)/guardian of ___________________________________________, a student of Saint Joseph High School, have received, read, understand, and discussed with my child the Saint Joseph High School Academic Technology. By signing this Acknowledgement Form, I/we agree to all its terms as they apply to the device that will be loaned to my daughter.

SJHS loaner MacBooks do not have Sprint Cellular and iPads may not have Sprint Cellular.

My daughter will register the device on the SJHS WiFi.

My daughter will return the device if she purchases her own “BYOD” device and registers it on the SJHS network OR at the end of the school year.

______________________________________ _____________________________________ Printed name of Parent(s)/Guardian Signature of Parent(s)/Guardian ______________________________________ _____________________________________ Printed name of Student Signature of Student ______________________________________ _____________________________________ Date Date

SJHS TNT Use Only Device: ___________________________________________________________ Serial Number: _____________________________________________________

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